User Guide

A sim­ple solu­tion to a chal­leng­ing problem

Portable devices are great for keep­ing you close to your infor­ma­tion, but they are not so great when you need to enter lots of data. AirAc­cess is an easy-to-use appli­ca­tion for your Mac that gives you com­plete access to Life­Topix run­ning on your iPhone, iPad, or iPod touch.

Installing AirAc­cess

The installer mod­ule for AirAc­cess is avail­able from Apple’s Mac App Store. Once you have down­loaded the AirAc­cess installer mod­ule, run it by double-clicking on the mod­ule icon.

By default, AirAc­cess is installed in your system’s Appli­ca­tions folder and avail­able for use by all user accounts.

Run­ning AirAccess

To run AirAc­cess, double-click its icon in the Appli­ca­tions folder on your Mac.

When AirAc­cess is not con­nected to a device, Not con­nected will appear in the bot­tom sta­tus bar, fol­lowed by a red dot. When AirAc­cess is con­nected to a device, Con­nected will appear in the bot­tom sta­tus bar, fol­lowed by a green dot.

The first time you run AirAc­cess, you will see a popup titled Con­nect to a Life­Topix Device, fol­lowed by a list of devices that AirAc­cess can detect. If you do not see the device to which you wish to con­nect, then make sure all the fol­low­ing are true:

  • Wi-Fi is enabled via Set­tings on that device and the device is con­nected to a net­work to which your Mac has access
  • AirAc­cess is enabled via Life­Topix Set­tings > My Set­tings on that device
  • Life­Topix is run­ning in the fore­ground on that device

Select the device to which you wish to con­nect, then click Con­nect. If you wish to con­nect to the same device every time, then click the check­box next to Remem­ber this device before you click Con­nect.

For secu­rity rea­sons, the con­nec­tion request from AirAc­cess to an iOS device must be accepted from the iOS device itself. Once you click Con­nect in AirAc­cess, you will be prompted to accept the incom­ing con­nec­tion request on the device. Do so by tap­ping Accept on the device.

Once the con­nec­tion has been estab­lished, it can be halted from the device by tap­ping Can­cel, or from AirAc­cess by click­ing the X in the upper right of the AirAc­cess main view.

Using AirAc­cess

AirAc­cess allows you to inter­act with the fol­low­ing types of Life­Topix items on your iOS device:

  • Tasks
  • Notes (includ­ing hybrid Ever­note notes‡)
  • Book­marks
  • Files and Folders
  • Quick Inbox
  • Projects
  • Events
  • Trips
  • Vis­i­tors
  • Ser­vice Providers
  • Assets

‡ A hybrid Ever­note note is a note that has been down­loaded from Ever­note to your device or a Life­Topix note which you have synced with Evernote.

Click on an item type in the col­umn on the left to view a list of all exist­ing items of that type.

To edit an exist­ing item, click on the item in the main view panel, mod­ify its details in the sec­tion below the main view panel, then click Save.

To add a new item, click Add just above the main view panel, enter the infor­ma­tion for the new item, then click Save.

Note that for Files and Fold­ers, you can only view the con­tents of exist­ing files and fold­ers or down­load files from those fold­ers; you can­not delete exist­ing files or fold­ers nor can you add new files or fold­ers. Also, in this release of AirAc­cess, you  can­not delete exist­ing items of any type.

For more infor­ma­tion on the capa­bil­i­ties of each Life­Topix item type, refer to the Life­Topix online doc­u­men­ta­tion.

Quit­ting or dis­con­nect­ing AirAccess

To dis­con­nect AirAc­cess from a device, tap Can­cel on the device or click in AirAc­cess. To con­nect AirAc­cess to a device, click in AirAccess.

Note: In this release, the AirAc­cess appli­ca­tion can­not  be resized.


  1. Mark D
    Nov 01, 2013

    Hi there,

    I am hav­ing real dif­fi­cul­ties in try­ing to con­nect my device via airac­cess. I have fol­lowed the instruc­tions to a tee and have checked and rechecked that i have set up both devices cor­rectly. i have also had other peo­ple ver­ify what i have done is cor­rect by my iphone is still not show­ing up in the Con­nec­tions dia­logue box in airac­cess. Any other suggestions?


    • LightArrow
      Nov 01, 2013

      Hi Mark,
      Sorry to hear that! Thanks for reach­ing out to us.
      Basi­cally the only two require­ments that mat­ter are:
      1. Mac and iOS devices need to be on the same WiFi net­work, and
      2. In the Set­tings view of the app, under My Set­tings, make sure that “Enable AirAc­cess” is ON. Close the app and open again.
      If that is not work­ing for you, please email us at sup­port @ lightar­row . com (with­out the spaces) and we can set up a call to fig­ure out what’s going on.
      Best regards,
      Team LightArrow

  2. Jack
    Oct 21, 2013

    I like the con­cept of Life­Topix. After try­ing just about every other “orga­nizer” app out there, this one seems to be tack­ling the right areas. I’m not very tech savvy, so maybe you can help me work through some basics. I’ve been able to con­nect to my Mac and my iphone shows “pro­cess­ing” and is load­ing data to the Mac. How­ever, it doesn’t com­plete the update and con­tin­ues to “process” for­ever. With my iPad 3, it con­nects, but does not load the data I though I had trans­ferred to the Mac through my iPhone. What am I doing wrong?

    • Team LightArrow
      Oct 22, 2013

      Hi Jack,

      Thank you for reach­ing out to us with your question.

      When you con­nect your iOS device to iTunes on your Mac the data in Life­Topix does not get imported into iTunes. To sync your data between your iPhone and iPad you should use LifeTopix’s Cloud Sync fea­ture. You can find out more infor­ma­tion about this at:–0-help/icloud-sync

      We highly rec­om­mend using Drop­box for Cloud Sync in LifeTopix.

      Best Regards,
      Team LightArrow

  3. Filippo
    Jul 24, 2013

    How to delete tasks from my mac using Ait topix AirAc­ces? (con­nect to my iPhone)

    • Team LightArrow
      Jul 24, 2013

      Hi Fil­ippo,

      Thank you for reach­ing out to us with your question.

      We are work­ing on enhanc­ing Air Access to pro­vide sup­port for delet­ing items (such as tasks) in LifeTopix.

      Bester Regards,
      Team LightArrow

  4. Gary Pritchard
    May 26, 2012

    I like the orga­ni­za­tion and GTD fea­tures of LifeTopix’s. Being a Win­dows user (work and home), I would like the abil­ity to do most of my data entry from my PC. I use the App on iPad 2 and iPhone 4s and would like to vol­un­teer to test beta ver­sion if and when it is offered. Please, please make this a pri­or­ity for your future upgrade!

    • LifeTopix Support
      May 26, 2012

      Thanks so much Gary — we really appre­ci­ate the offer! We hope to take you up on that when the time comes. We have been mak­ing progress on our tech­ni­cal assess­ment and hope to get started on our Win­dows sup­port work this summer.

      Best regards,
      Team LightArrow.

      • Gerritt
        Sep 05, 2013

        Any update on the Win­dows version??

        • LightArrow
          Sep 05, 2013

          Hi Ger­ritt,
          We are mak­ing good progress in devel­op­ing our code base on Win­dows 8 (8.1, actu­ally — which will be a free update on Win­dows 8). We are ini­tially focus­ing on the tasks, projects, notes, lists, cal­en­dar, con­tacts areas, then will be adding the oth­ers. Still no spe­cific time­frame.
          Best regards,
          Team LightArrow

    • Brett
      Aug 24, 2012

      I agree with Gary. This prod­uct would be a knock out with Win­dows sup­port. I am cur­rently sync­ing the diary to Exchange, but would love to be able to use a Life­topix Client.

  5. Denise Voutour
    Apr 07, 2012

    I pur­chased Life­Topix yes­ter­day (04–6-12) and am very impressed with what I’ve used so far. I’m just won­der­ing why it’s not in color any­more? All the web­sites reviews and videos I saw showed it in color. I knew when I pur­chased Life­Topix that it wasn’t in color any­more (the app store showed what it looks like now). I just would have pre­ferred color. Just won­der­ing, love it any­way! Thanks.

    • LifeTopix Support
      Apr 08, 2012

      Hi Denise,

      You are right — Life­Topix did have a multi-color theme up until release 4.1. We had to switch to the cur­rent theme in 4.1 to facil­i­tate the res­o­lu­tion changes in the iPad 3.

      In a future release, we hope to be able to offer mul­ti­ple themes from which you can choose.

      Best regards,
      Team LightArrow.

  6. Rob
    Feb 28, 2012

    Any chance of devel­op­ing AirAc­cess for Win­dows platform?

    • LifeTopix Support
      Feb 29, 2012

      Hi Rob,

      A Win­dows ver­sion of AirAc­cess is in our plans.

      We don’t have a firm date for its avail­abil­ity yet as we’re still inves­ti­gat­ing what this would take, so please stay tuned to for fur­ther infor­ma­tion on that as it develops.

      Best regards,
      Team LightArrow.

  7. tim
    Jan 19, 2012

    when will it be avail­able for kin­dle fire?

    • LifeTopix Support
      Jan 19, 2012

      Thanks for the ques­tion, Tim!
      We do have plans to release Life­Topix on Android for some devices includ­ing the Kin­dle Fire. At at this time we do not have a spe­cific time­frame. We’ll update Our Roadmap page when we do.
      Best regards,
      Team LightArrow

  8. john du Pont
    Nov 14, 2011

    thx I’ll try it– I was using key­board “com­mand paste” to try to paste– will use the menu instead…

    • LifeTopix Support
      Dec 01, 2011

      Hello again John,

      Just a quick update to let you know that we have made the nec­es­sary changes so that the next release of AirAc­cess (4.0) will allow you to to use the key­board short­cuts for cut-and-paste (i.e., Command-C and Command-V).

      Best regards,
      Team LightArrow.

  9. john du Pont
    Nov 14, 2011

    For Air Access, PLEASE allow the text fields that cre­ate a record to allow paste input .
    This way I could,for instance, copy and paste into Air Access any todos I have in another pro­gram.
    This would help make Air Access a more killer app.…



    • LifeTopix Support
      Nov 14, 2011

      Hi John,

      Thanks very much for your post.

      Paste input from the Mac clip­board is already sup­ported in Life­Topix AirAc­cess. If you have some­thing in the Mac clip­board that you wish to paste into AirAc­cess, first click the field into which you want to paste, then right-click your mouse and select the “Paste” option.

      Best regards,
      Team LightArrow.

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