Successful CRM Recipes for the Small Business Owner

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the most efficient ways to use LifeTopix for GTD® and our best practices.

GTD, LifeTopix and the Clarifying Phase

David Allen rewrote the “Getting Things Done” book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, “Best Practices for Getting Things Done – Processing” in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

We previously published a post about how to capture and collect all the things that are in your head and how to get them outside your head in LifeTopix. It is titled “GTD Basics – Methods for Capturing Items in LifeTopix.” We encourage you to take a look at the previous post before diving into this one.

Today, we’re covering what to do with actions, projects and to dos that you’ve collected after you decide what they are and what you want to do with them. In David Allen’s book, he refers to this phase as “Clarifying.”

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Important Information About LifeTopix Integrations

We understand that many of you want to use LifeTopix at the office and you want to ensure that it works with the applications that you commonly use. This is why LifeTopix is integrated with many of your favorite apps and applications. You can access docs, tasks and notes in LifeTopix from Dropbox™, Google Drive or Box™; Toodledo®, Asana™ or Google Drive; and Evernote® or Toodledo®, respectively. And LifeTopix works seamlessly with iOS calendars and reminders.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

Tempo Smart Calendar Discontinued: LightArrow Has A Top All-in-One Productivity App as an Alternative

GTD Basics – Methods for Capturing Items in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the best ways to use LifeTopix for GTD® and our best practices. Today, we’re sharing tips for using LifeTopix to quickly capture ideas, to dos and other items that are in your head.

David Allen rewrote the Getting Things Done book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, Best Practices for Getting Things Done – Capture and Collect in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

What is GTD?

If you’re not familiar with GTD, it’s “the groundbreaking work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress-free productivity,” according to David Allen’s website.

In Allen’s latest book, he lays out five key phases of the GTD process:

  • Capturing
  • Clarifying
  • Organizing
  • Reflecting
  • Engaging

Our post today focuses on the “Capturing” phase of  GTD and describes the many ways that you can capture items in LifeTopix that are on your mind. Essentially, Allen states that it’s important to capture these items “outside your head.”

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Minimize Collection Buckets for Capturing Information

LifeTopix is an excellent app for capturing information simply because it organizes information all into one place. In Allen’s book, he states that you should minimize the number of collection buckets that you use to capture things to do and things on your mind. With LifeTopix, you can manage a variety of different types of information, which makes it ideal for minimizing those buckets.

As you know, information originates from several different channels, which results in many collection buckets. In some cases, these buckets can be multiple mobile apps and web-based applications. You receive messages from friends, family and colleagues. You check social media. You discover things on the web. And you receive information from other places — sometimes, it’s great ideas you’re thinking about.

The LifeTopix app combines email, social media, to do lists, your schedule, projects, tasks and more into one place. The many integrations, which include Evernote®, Toodledo®, Dropbox™, Box™, OneDrive™ (SkyDrive), Asana™, and Online Docs, are also helpful for minimizing the places where you collect information. For example, if you use Evernote® for note collections, you can easily manage those notes from LifeTopix.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

This Game Changing App Gets Business Owners Organized

Mother’s Day 2015 – 12 Best Apps for Moms

Moms_Helpers

Every year, more and more moms are getting connected and their mobile use is skyrocketing. These tech savvy moms want their mobile devices to be equipped with the best apps to help them save time, save money and make their lives safer and easier. For Mother’s Day, we compiled a list of our 12 favorite apps for iPhone and iPad and we’re sharing these apps with our readers to help them get more from their mobile devices. These apps are paid, freemium and free. Click on the app’s link to learn more about the pricing.

1. Evernote® – Rating 4+

Click here to find Evernote at the Apple App Store

Evernote is for note taking and it’s considered a best-of-class app. It’s a “freemium” application, which means you can use it for free and choose to be charged for upgrades.

Why is Evernote great for moms? Moms are busy people and can’t keep everything inside their heads. With Evernote, it’s super easy to take notes, organize things found on the web and make checklists. With tagging, moms can easily find the information that they’ve saved in Evernote. I like using the Evernote Web Clipper. It allows moms to “clip” information from the web and save articles, recipes and more in Evernote.

Evernote

2. Dropbox™ – Rating 4+

Click here to find Dropbox at the Apple App Store

When I first started using Dropbox years ago, it was simply a great way to share big files with co-workers, family and friends. Dropbox has evolved over the years and it has become extremely popular for file storage in the Cloud. With Dropbox, moms can store their photos and documents and easily share them with others. 2 GB of space is available for free and more can be obtained with a fee or through other actions, such as sharing.

Why is Dropbox great for moms? It’s an excellent way to back up and share family photos, receipts and other important documents. Moms can scan report cards, homework, kids artwork, etc. and save these items forever in a safe and secure place. No worries about hardware crashes. It also helps to keep the house tidy eliminating paper clutter.

Dropbox

3. LifeTopix™ from LightArrow, Inc. – Rating 4+

Click here to find LifeTopix at the Apple App Store

LifeTopix is an all-one-organizer for work and life. Many use it for life management or small business management. It’s excellent for getting and staying organized. It’s one of the best personal organization apps for families and anyone else who wants to boost their productivity.

Why is LifeTopix great for moms? It’s like having a personal assistant that organizes everything. Moms can organize travel, projects and tasks, events, finances, health and fitness, home assets, bookmarks, photos and shopping — all in one place, which prevents the need to jump from app to app. The Agenda view, shown below, is super handy for knowing what’s coming up today, tomorrow and in the near future at a glance.

LifeTopix

4. Scanner Pro by Readdle – Rating 4+

Click here to find Scanner Pro at the Apple App Store

I recently discovered Scanner Pro and wow I was impressed. Scanner Pro essentially turns your iPad into a scanner, saving you loads of time.

Why is Scanner Pro great for moms? As I mentioned earlier, Dropbox is an excellent way to keep the house tidy by storing documents. With Scanner Pro, moms can easily scan all types of documents, save them in a variety of sizes (A4, letter, legal, business card, etc.), and upload these documents directly to a variety of other apps, including Dropbox and Evernote. Moms can also open these scanned documents in LifeTopix allowing them to associate the documents with projects, events and other LifeTopix items. In the example below, I’ve scanned a bike map which I can access directly from LifeTopix if I get lost while cycling — no need to carry a physical map in my bike pouch.

Readdle

5. What to Expect – Rating 4+

Click here to find “What to Expect” at the Apple App Store

Just about everyone who’s expecting or who’s had a baby has heard of the famous book “What to Expect When You’re Expecting.” This app is based on the famous book. It’s basically a roadmap for your pregnancy on iPhone, iPad, and Apple Watch.

Why is “What to Expect” great for moms? This app is especially valuable for first time moms. It offers practical advice, tips, articles, videos and message boards. It also helps moms communicate information with their spouse or partner, which is fun and helpful during pregnancy.

Expecting

6. Finding Rover – Rating 3+

Click here to find Finding Rover at the Apple App Store

Finding Rover uses a new facial recognition technology to make finding dogs easy through a community of users. For example, you take a photo of your pet and upload it to the app. Someone finds your beloved pooch and snaps a photo. Voila! Your pup’s face is matched and found! And did I mention the app is free?

Why is “Finding Rover” great for moms? Every parent knows that losing a beloved pet is heartbreaking for the entire family. Fortunately Finding Rover has come to the rescue.

Rover

7. OverDrive – Rating 4+

Click here to find OverDrive at the Apple App Store

As a leading distributor of eBooks, OverDrive offers eBooks, audiobooks and streaming video from local libraries. In fact, there’s a network of over 30,000 libraries worldwide that offers titles from OverDrive.

Why is OverDrive great for moms? Many moms like to relax with a good book, but it’s hard to find time to get to the library. In this situation, OverDrive is a perfect solution. Also, everyone knows that reading is the cornerstone of learning. OverDrive offers many titles for kids and it’s a great way to quickly introduce new books to inquisitive children.

overdrive2

8. Etsy – Rating 4+

Click here to find Etsy at the Apple App Store

Etsy is a new way to shop. Everything found on Etsy is created or curated by people running independent businesses. Essentially, if you want to find something different and unique, Etsy is the place to find it.

Why is Etsy great for moms? I think most moms would agree that they love shopping on Etsy because of the extraordinary things they can find. It also allows them to support independent businesses. And moms with an entrepreneurial spirit can create their own businesses while taking care of kids at home. In fact, Fast Company reported that Alicia Shaffer’s business named ThreeBirdNest makes $80,000 monthly!

Etsy

9. Calm – Rating 4+

Click here to find Calm at the Apple App Store

Calm is an app for meditation, sleep, relaxation and focus. It helps users learn mindfulness meditation and includes seven guided meditation sessions from 2 to 30 minutes.

Why is the Calm app great for moms? Moms live in a busy world and they don’t have a lot of time to relax and focus on the present moment. When stress takes over, it can take a toll on physical health. Meditation can improve sleep, treat heart issues, relieve chronic pain, lower blood pressure and improve insulin resistance.

calm

10. RetailMeNot – Rating 4+

Click here to find RetailMeNot at the Apple App Store

RetailMeNot is an app for saving money and who doesn’t like saving money? This app provides deals (online and nearby) and allows its users to view these deals by category. “Trending” deals are also provided so users can find the most popular discounts.

Why is RetailMeNot great for moms? It’s an excellent app for saving money and no coupon clipping is required. Moms can just show the retail clerk the barcode on their iPhone or iPad and be on their way!

retailme

11. Skype – Rating 3+

Click here to find Skype at the Apple App Store

Skype is a service that features video calling, voice calling, instant messaging and file sharing. It’s a Microsoft product that was purchased from Ebay in 2011. Skype is similar to FaceTime and Google Hangouts, but it provides some advantages for those who want to video or voice chat with people who use a variety of devices and software. For example, with Hangouts, users are required to set up Google + accounts. With FaceTime, users are required to own Apple devices. Consequently, if you want to video chat with Grandma in Poughkeepsie who’s still using Windows 7 and isn’t keen on social networks, you’re in luck if you’re using Skype.

Why is Skype great for moms? Nothing replaces face-to-face communication, but video chatting is the next best thing. These days, many families are spread around the country and even around the world. If you can’t be with your mom this Mother’s Day, consider helping her set up Skype on her computer or smartphone. This way, you can have video chats regularly — not matter what technology she’s using.

Skype

12. NextDoor – Rating 4+

Click here to find NextDoor at the Apple App Store

NextDoor is a free private social network for neighborhoods. According to their website, over 60,000 neighborhoods across the U.S. are now using NextDoor. When you sign up and open the NextDoor app, you’re presented with a variety of happenings in your neighborhood. It provides classifieds, crime alerts, lost and found and general information such as social events, traffic alerts, HOA meetings and news around your city.

Why is NextDoor great for moms? These days, moms are so busy it’s challenging to stay in the loop, especially if they work outside the home. NextDoor is it has become the new “Neighborhood Watch.” If anything suspicious or unusual is happening, parents know instantly through the optional notifications. It’s also a great way to sell, trade and purchase used items — it feels much more safe than using Craiglist.

NextDoor

Your Turn

We love sharing and reading about useful apps. Please share your favorites in the comments below. Thanks!

How to Organize a Successful Open House

Whether you’re a homeowner, broker or real estate agent, keeping track of the details for open houses can be challenging. With the LifeTopix app for iPhone and iPad, you can effortlessly organize the details of your next open house that you host through LifeTopix “Events,” which is found in the Events + Appointments topic.

View the Presentation – “How to Organize a Successful Open House”

Check out the following slide deck to see how you can take advantage of LifeTopix to better plan open houses. Hint – you’ll get the best view of this deck by downloading it directly from Slideshare.

An All-in-One App for Trip Management

Trip Management

Going on vacation can be fun, but keeping track of the details can be a nightmare. Many of us use a bunch of reservation sites with different logins, find places online we want to visit and still have to remember all the things we need to pack. Not to mention we have friends, family and coworkers that we want to visit and share travel details with.

At LightArrow, we believe there’s a better way to organize trip details — all in one place. LifeTopix for iPhone and iPad gives you an effortless way to coordinate the details of your trips. Watch the video below to learn how.

Learn How Trip Management Works in LifeTopix

Managing Real Estate Projects and Tasks With LifeTopix

Real Estate Projects

Managing a busy real estate business can be challenging. As a result, many real estate agents turn to mobile apps to help them manage their day-to-day tasks and real estate projects. However, many list apps and calendar apps that you find these days fall short when you’re trying to manage projects and tasks with your iPhone or iPad.

Manage Real Estate Projects and Tasks With an All-In-One Productivity App

With many apps you’re able to create a do list or create calendar events, but for any meaty project, you’re left wanting more. This is when LifeTopix for iPhone and iPad can help. LifeTopix provides an effortless way to manage and track projects and tasks – anywhere, anytime. With LifeTopix, you can create projects and tasks, which assist you in tackling all sorts of home and business projects.

Watch the Video

Watch the following video to see how you can manage real estate and other projects with ease.

Learn How to Effortlessly Track Things That You Own

track things with LifeToipixDo you need an easy way to track things, such as all your personal and business belongings? What would happen if you encountered an earthquake, flood, fire or break-in? Would you have a complete report of your assets for your insurance company? Nobody wants to think about these possible tragedies, but it’s best to be safe and prepare for the unthinkable.

Watch the Video to Learn How to Track Things You Own with LifeTopix

This is where LifeTopix for iPhone and iPad can help. LifeTopix provides an effortless way to track and catalogue the things that you rent and own. Watch the following video to learn how.