5 Business Tips for Right-Brained Marketing and Media Professionals

Media-Professional

Independent media and marketing professionals, such as video producers, website developers, activists, journalists, graphic designers, editors, copywriters and others who manage small media businesses face specific challenges. Managing a client base, expenses, payments and projects are just a few of the many details that independent media professionals manage daily.

Typically, independent media professionals are right-brain dominant, meaning they excel in creative disciplines; but can be less analytical and organized. Generally, left-brained individuals run businesses while right-brained individuals focus on creative endeavors. When right-brained types are presented with thoughts about time management, the classic response is negative. Organization and time management feels claustrophobic, neat and controlled. Essentially, it’s tedious to them.

However, anyone with an entrepreneurial spirit must focus on the logistics of running a small business because it greatly affects the bottom line. The business details can’t be ignored or failure is inevitable. The good news is I truly believe it is easier to train a right-brained type to better organize time and details than it is to teach a left-brained type to be more imaginative and innovative.

Today’s post focuses on some of the details that independent media and marketing professionals should manage and track. It also includes tips about the apps and applications that can be used for tracking and managing these details.

Track Appointments and Events

Sometimes right-brained types have trouble keeping track of commitments, such as appointments and other events. Essentially, they can have a tendency to get engrossed in project work and forget about an important appointment with a potential client.

When independent media professionals use a smartphone and the right productivity apps, these types of mishaps are less likely to occur. The stock calendar app provided on a smartphone is a great place to start; however, there are more comprehensive apps that can display events from multiple calendars and also provide more bells and whistles. Right-brained types are typically very visual so I would recommend a calendar app that has a variety of calendar views; color coding of events; a daily agenda; reminders and audible and visible notifications.

The daily agenda shown here is a great example of how to easily track appointments, events and other details for the current day, the following day and the next seven days — all at a single glance. It also color-codes the types of items on the calendar and if external calendar items are included, it color-codes events from those calendars, as well.

Media Professional Agenda

Manage Tasks and To Do Lists

A to do list can greatly improve time management and the number of things that get done every day. Keeping tasks and to dos in your head is a great way to suffer from brain overload. Media professionals need to free their brain from the tasks and to dos that are floating around so they can focus on creativity and the project at hand.

The best way to manage tasks and to dos is with a digital to do list (rather than a paper list). Below are some of the reasons:

  • Re-prioritization – depending on the digital to do list app, re-prioritization is usually as quick and easy as a tap and drag action.
  • Sharing and Collaboration – a digital format makes sharing and collaboration easy. It’s nearly impossible to share a paper list with someone who’s not at the same location when you’re delegating or sharing tasks.
  • Reuse – Paper lists and sticky notes are for one-time use only. Digital lists can be re-used.
  • Search and History – Completed tasks or to dos that are written on paper or whiteboards cannot be searched for history purposes. One they’re erased, they are lost forever.
  • Mobility – Your smartphone is compact, always with you – and ready while on the go.

The image here shows an example of a digital to do list that can be easily prioritized, shared, searched and reused.

Media Professional To Do List

Manage Projects and Deadlines

When flying solo or with a small team it’s just as important to manage your projects and tasks, as it would be with a larger traditional team. Sometimes a digital to do list is enough for a project, but for more complex projects or if you’re working with multiple clients, a meatier project management solution might be necessary.

It’s important to know what’s required of you from your client and when the tasks are due. You might be a right-brained type, but you can’t always wait for the right time to get things done. Clients demand that projects are delivered on time.

Gathering your client’s goals, determining the scope of the project, understanding the budget, knowing the resources that are available to you and defining your strategy are all necessary when project planning. You must also understand how the client defines success of the project. Once all of these items are defined, break the project down into small, manageable chunks – in the form of a series of tasks.

It’s not necessary to use heavyweight software. Gantt charts and complicated project management systems might be excessive. Generating a series of tasks with deadlines for a project and the ability to associate supporting information might be all you need. The image here shows a task with supporting information.

Task Manager for Media Professionals

Track Clients, Record Client Requirements and Build Relationships

Customer Relationship Management is an important part of managing a small media or marketing business, but organizing the information about clients can be difficult and cumbersome – not only for right-brained types – for just about anyone.

When running a small business, generally you get a feel for when it’s the right time to start implementing customer relationship management software. For example, is managing clients starting to feel out of control? How do you keep track of your top clients? How do you manage information about your clients that’s important to you? How do you track follow-ups with your clients? What state of the sales cycle are your contacts currently in? How do you manage client requirements? All of this and more can be managed through CRM software.

In the following image, you can see that the app below tracks the items mentioned. Top clients are tracked through groups; custom information is tracked via custom forms (i.e. Customer Satisfaction); state of the sales cycle is tracked through the status; client information is tracked through notes; and client follow-ups are tracked through the contact log.

CRM for Media Professionals

Track Income and Expenses

Many independent media professionals count on 1099s, bank deposits, bank statements and credit card statements to track income and expenses. It’s a good idea to track income and expenses using a spreadsheet or other software apps or applications in addition to these other methods to ensure the accuracy. This way, when you do your taxes it will be easier to understand what your income was and how much you spent to run your business. In the app below, expenses are easy to track and they can be divided and organized by category.

Expenses for Media Professionals

Also, in the same app, notice that you can keep track of a list of transactions to get a handle from whom your deposits are originating and your total income. This is a great way to double check that your bank deposits are correct.

Income for Media Professionals

 

An All-in-One App for Independent Media Professionals

Wouldn’t it be great if I told you that all of the images above were collected from one all-in-one app? LifeTopix is an all-in-one app that allows you to manage all of these details in one place – and all of the information is naturally connected. In addition, it doesn’t require monthly subscription fees like other apps and applications. You can find it at the Apple App Store.

How to Easily Print and Generate PDFs in LightArrow Apps

 

Printable Calendar Agenda

If you’re not familiar with LifeTopix, it’s an all-in-one productivity app for business and life available at the Apple App Store. With LifeTopix, you can organize and plan just about anything in your busy life. You can manage projects and tasks, make to do lists, take notes, manage files, make grocery lists, track finances, plan services, manage contacts, track assets, create events, plan travel, manage education, track health and much more.

One of the unique aspects of LifeTopix, is the ability to print agendas, to do lists, checklists, tasks, asset reports, notes, grocery lists and more. Today’s post shows you how to get the most out of the printing features of your LifeTopix app.

Printable Calendar Agenda

Knowing what’s on your schedule today, tomorrow and the next seven days is key to getting things done on time. That’s why LifeTopix includes a unified agenda with your to do lists or checklists, reminders (LifeTopix and iOS) and calendar items (LifeTopix and iOS) all in one easy-to-read view as shown below.

LifeTopix Printable Calendar Agenda

LifeTopix Printable Calendar Agenda

You can easily print your agenda by tapping the icon that’s indicated in the above graphic in the upper right corner. After you choose “Print,” you can choose whether you want to print in Portrait or Landscape mode. Next, LifeTopix asks if you wish to save the Agenda to the My Documents folder. When you save the file to My Documents, it becomes available for use as a PDF. You can now associate this file with many items in your LifeTopix app, such as projects, tasks, contacts and more. An example of  a printable agenda is shown below.

LifeTopix Printed Agenda

LifeTopix Printed Agenda

Tapping the icon in the upper-right corner in the screen above allows you to share, print or open the document in a different app.

Printable Asset Reports

One of the unique features of LifeTopix is the ability to keep a list of assets that you own or lease. In fact, you can use LifeTopix’s asset features in a variety of ways. For example, real estate agents use assets to track home selling details for their clients.

In LifeTopix, assets hold a variety of information. For example, an asset may include manufacturer, model, SKUs, serial number or VINs as well as other information. Assets also include categories, purchase dates, last updated dates, statuses and optional context tags; in addition, assets can be sorted, organized and printed by these categories.

The images below show an ungrouped and grouped list of assets in the LifeTopix iPad app. The grouped assets are organized by category, which in this example is “For Sale,” “In Contract,” and “Sold” for a real estate agent’s properties. These statuses are flexible and defined by you.

LifeTopix Ungrouped Assets

LifeTopix Ungrouped Assets

LifeTopix Grouped Assets

LifeTopix Grouped Assets

Once you display these assets, you can generate an asset report in portrait or landscape mode by tapping the icon at the bottom left and choosing Print as shown above. Just like the Agenda view, you can choose to save the report to your my Documents folder or go directly to the print button to print the asset report, open it or share it. Examples of the uncategorized and categorized reports are shown below.

 

LifeTopix Ungrouped Printable Asset Report

LifeTopix Ungrouped Printable Asset Report

LifeTopix Grouped Printable Asset Report

LifeTopix Grouped Printable Asset Report

Printable To Do Lists and Checklists

One of the most valued features of a to do list app is the ability to print the list, but this feature is not always available from the single purpose apps that you find at the Apple App Store. LifeTopix includes wide-ranging checklist and to do list capabilities in the Notes + Files, Lists topic. You can prioritize, print, re-use, add due dates, copy, and export your to do lists and checklists. In addition, you can convert these lists to “Pro Checklists” in order to add tasks, appointments, reminders, activities, nutrition, health stats, medication and wellness entries to a list.

An example of a LifeTopix checklist for a real estate agent is shown below.

LifeTopix Printable Checklist

LifeTopix Printable Checklist

Printing a to do list is simple. Tapping Actions -> Print as shown above displays the checklist and gives you the choice of saving it as a PDF if you wish. An example of the printed checklist is shown below.

LifeTopix Printed Checklist

LifeTopix Printed Checklist

Tapping the icon in the upper-right corner in the screen above allows you to share, print or open the to do list in a different app.

Printable Tasks

The LifeTopix Tasks + Projects gives you the ability to organize, enter, prioritize, track and check off even the most complex projects and tasks in a natural, streamlined and easy-to-understand way. An example of a task list for a real estate agent’s project is shown below.

LifeTopix Task List

LifeTopix Task List

Sometimes, you might want to print out a list of tasks for a project. The best way to print a list of tasks for a project is to follow the steps outlined below.

  1. Tap the Tasks + Projects topic.
  2. Locate the Projects tile and tap it.
  3. Locate the project that contains the tasks you wish to print and tap it. Tip: Use the Group By filter to help you locate the project if you have many projects.
  4. Tap the project to open it.
  5. Tap Actions -> Print. Once again, you’re given the option of whether or not you wish to save a PDF to My Documents.

An example of the printable task list is shown below.

LifeTopix Printed Task List

LifeTopix Printed Task List

Tapping the icon in the upper-right corner shown in the screen above allows you to share, print or open the task list in a different app.

Printable Grocery Lists

Often times, many users of grocery list apps would like a printable list, but it’s not available from all apps. A printable grocery list comes in handy if you wish to easily give a spouse, family member or coworker a shopping or grocery list. You can generate shopping lists in the Shopping + Gifts topic of LifeTopix. The following image shows a shopping list that was generated for a trip to India. As shown, you can simply tap the Actions button and easily print the list.

LifeTopix Printable Grocery List

LifeTopix Printable Grocery List

The list appears as shown below and tapping the icon in the upper-right corner allows you to share, print or open the shopping or grocery list in a different app.

LifeTopix Printed Grocery List

LifeTopix Printed Grocery List

Printable Notes

The Notes + File, Lists topic in LifeTopix includes powerful note-taking, drawing and note organization features. It also includes features for managing online files from Dropbox™, Google Drive™ and OneDrive™ and syncing online notes from Evernote® and Toodledo. LifeTopix’s built-in and extensive note-taking features include printable notes. An example of a LifeTopix note created by a real estate agent to hold client’s requirements is shown below.

LifeTopix Printable Note

LifeTopix Printable Note

Like other objects in LifeTopix, you are able to easily print a note, as shown above. An example of the printed note is shown in the following image. Tapping the icon in the upper-right corner (below) allows you to share, print or open the note in a different app.

LifeTopix Printed Note

LifeTopix Printed Note

Accessing Your PDF Files

When you save your files to the My Documents folder as described previously in this blog post, you might want to access them later in order to associate them with objects in your LightArrow app or for viewing purposes. For example, you might want to associate a checklist with a project.

To locate your saved files, perform the steps below:

  1. Tap the Notes + Files, Lists topic.
  2. Tap Files and then tap the plus sign.
  3. Tap Folder and then tap Local Files.
  4. Tap the information icon next to “File.”
  5. Then tap My Documents. A list of your local files is shown. See the image below as an example.
LifeTopix Local Files List

LifeTopix Local Files List

After you locate the file you wish to work with:

  1. Choose View to see the PDF or choose Select to add it to your list of files.
  2. In the New File view, tap Save.
  3. It is now included in your list of files and you can access it by tapping the File tile in the Notes + Files topic.

Now that you’ve added the PDF as a local file, you can associate it with LifeTopix objects (assets, events, goals, notes, projects, etc.) directly from the object itself or from the file as shown below (Associate Topic or Associate Contact).

Associating PDF with LifeTopic Item

Associating PDF with LifeTopic Item

In addition, all files saved in the My Documents folder can be shared via AirDrop, sent via text message, opened in other apps (such as Dropbox, Box, Adobe Reader etc.), by tapping the icon in the upper-right corner as shown below.

Sharing and Printing Local PDFs

Sharing and Printing Local PDFs

More Options

In LifeTopix, printing is available in many more views, such as the detailed views of trips, contacts and more. In fact, the LightArrow team is constantly improving the print support.

Please Comment

I hope this post gives you a general overview of the printing capabilities of LifeTopix. If you have any questions about LifeTopix or its printing capabilities, feel free to comment on this post below.

How to Create iPhone Contact Groups

Have you ever wanted to create iPhone contact groups or iPad contact groups on your iPhone or iPad to make it easier to locate and contact groups of people for which you regularly have discussions? Currently, the stock Contacts app for iOS doesn’t let you create and manage iPhone contact groups on the fly. A third-party app such as LifeTopix is required. Watch the video below to learn how to create iPhone contact groups with the LifeTopix app.

Creating iPhone Contact Groups Video

Note: You can create contact groups for iPhone without purchasing the Pro Contacts Pack in-app purchase in LifeTopix; however, some features shown in the video may not be available.

Transcript

Welcome to the iPhone Contacts Group Tutorial.

This video discusses one of the many CRM features you can take advantage of with your LifeTopix app from LightArrow.

Today I’ll discuss how to create iPhone contact groups with LifeTopix. Currently, the stock Contacts app for iOS doesn’t let you create and edit iPhone contact groups on the fly. A third-party app such as LifeTopix is required.

You can create contact groups for iPhone without purchasing the Pro Contacts Pack in-app purchase in LifeTopix; however, some features shown in the video may not be available.

In this video, I’ll show you how to

  • create a new contact group
  • manage contacts in the contact group
  • and make contact with people in your contact groups

First, let’s create a new contact group.

  1. Start by tapping the People + Services topic in LifeTopix.
  2. Then tap the Groups tile.
  3. Tap the Plus Sign to create a new group.
  4. Name the group. I’ll call it Business Contacts as shown here.
  5. Then tap Create and Add More Data then tap Members. This loads both your iOS contacts and any contacts that you’ve created in the LifeTopix app and allows you to add members.
  6. As shown here, tap all the contacts you wish to add to the group, then tap Save. You now have a new contact group. You can go back to see your newly created group.

Next, I’ll show you how to manage details about those contacts.

  1. Start by tapping the People + Services topic in LifeTopix.
  2. Then tap the Groups tile.
  3. Choose the group you wish to manage details for. Then choose the contact by tapping it and tapping Open.
  4. To change an item, such as Status, tap it and then choose or type the appropriate selection or information.
  5. As you can see, there are several details that you can save for your contacts including status, comments, contact logs, phone numbers, location, social media profile information, and more.

Next, I’ll show you how to contact groups of people,  businesses, or individuals in groups directly through the LifeTopix app. No need to use the stock contacts app.

First, let’s contact an entire group of contacts at once.

  1. Start by tapping the People + Services topic in LifeTopix.
  2. Then tap the Groups tile.
  3. Tap the group you wish to contact.
  4. Tap email to contact the entire group.
  5. Or, tap text to contact the entire group.

If you want to contact individuals or a business, follow the next steps.

  1. Tap the group that includes the person or business you wish to contact and then tap Open. You can contact that person by tapping one of the icons listed here or you can tap Open for more options.
  2. Tap Call to make a call.
  3. Tap Email to contact them by email.
  4. Tap Text to contact them by text.
  5. Or tap one of the social media icons to contact them through a social media profile.

I hope you enjoyed today’s video.

I encourage you to watch our video about contact management custom log forms. It is important to note that groups can be used in custom log forms.

For more tips and tricks, visit our website at http://lightarrow.com

Thanks for watching.

10 Secrets of Highly Productive People

Productive PeopleTo some, it’s a mystery why many people are driven to action, while some people have a difficult time getting things done. Research indicates that genetics might play a role in motivation (specifically for exercise); however, there are secrets that productive people know that keep them in the fast lane. Keep in mind, these methods can be adopted by just about anyone.

If you want to get more done, without jeopardizing your health or well being, get to know the secrets of productive people that we’ve outline for you today.

1. Productive People Establish Routines

A routine is a daily recipe or roadmap — a guide to follow every day the same way. Productive people, who are juggling work, school, children, a household or other obligations, follow a daily routine. A daily routine is essential for becoming efficient and productive.

Productive people first establish a routine for the simple things, such as brushing their teeth and making their beds; then they make routines for more complicated activities, such as making a to-do list each morning for work or school that outlines each day’s obligations.

Why it Works

When you establish a consistent schedule, you’re less likely to encounter the unexpected. Unexpected activities are the things that slow you down. For example, imagine you can’t find your keys in the morning. If you have a routine of placing your keys in the same place every evening, you’ll know where to find them every time. The action becomes automatic.

2. Productive People Use Emotional Intelligence

Emotional intelligence (EI) is a type of social intelligence that involves the ability to monitor one’s own and others’ emotions, to discriminate among them, and to use the information to guide one’s thinking and actions (Salovey & Mayer, 1990).

Some researchers believe that Emotional Intelligence is innate, while others believe it can be developed. To improve EI, take note of others’ body language, voice patterns and other verbal and non-verbal cues as to their state of mind and feelings.

Why it Works

People who use Emotional Intelligence information make better decisions based on emotional information from themselves and others. Emotional Intelligence can be used to prioritize life tasks, problem solve, and to lead and communicate effectively.

Comprehending and recognizing your own emotions can motivate you to work toward the accomplishment of your goals. Understanding the emotions of others helps you empathize and prioritize by taking into consideration emotional cues. For example, when making decisions regarding tasks that are important to complete at work, considering management’s feelings can guide you in the right direction.

3. Productive People Read Books

In the modern days of on-demand television, online books, Facebook, Instagram and YouTube, reading books might appear old-fashioned and passé. However, highly productive people never stop learning, and they make time to read books — regularly for leisure and for learning. Books provide a new perspective and allow individuals to escape.

Why it Works

There are several productivity benefits of reading books. Reading provides stress relief, improves vocabulary, improves sleep, keeps your mind sharp and improves focus.

Making reading a nighttime ritual can set you up for a good night’s sleep, which increases productivity. However, make sure that your reading material is made from paper because lights from electronic devices actually inhibit sleep. Light exposure before sleeping suppresses the hormone melatonin, which promotes sleep.

4. Productive People Listen to the Beat of Their Own Drum

Everybody is different. Some people are morning people. Others are not. Some like to work in spurts, while others keep a steady pace throughout the day. Some like to work in a quiet room, while others thrive in a busy coffee shop.

What’s important is knowing what works for you. Keeping a diary of productive times and places helps you harness the power of your own rhythm and personal style.

Why it Works

Self-awareness is the ability to have an understanding of your personality – and in this context, your work style. Becoming aware of what works and doesn’t work empowers you to alter behavior to set yourself up for success.

5. Productive People Work With Passion

Productive people wake up each day with a passion for their life and work. Their day gives them meaning and purpose and they cherish every moment of it. They’re motivated by their goals and the tasks they’re taking to accomplish them. Passion doesn’t come naturally; productive people go out and search for it.

Steve Jobs once said,

“Being the richest man in the cemetery doesn’t matter to me. Going to bed at night saying we’ve done something wonderful, that’s what matters to me.”

This doesn’t mean that you should immediately quit your job to pursue your passion of becoming a golf pro or polo player. It’s important to love what you do — not necessarily to do what you love. Focus on what is meaningful about your work and you’ll feel satisfaction from it.

Why it Works

Those who feel truly successful are proud of the work that they’ve accomplished. There’s always something to feel good about at work — appreciate your achievements. Being delighted about your accomplishments motivates and encourages you to keep going.

6. Productive People Don’t Let Others Tell Them What They Can’t Do

Limitations are something that unproductive people know well. Self-imposed and external limitations squash productivity. Productive people don’t let others hold them back from the greatness that they can achieve. They see their goal and keep going no matter what others might say.

Don’t let the naysayers impose limits on you. Distance yourself and keep your eye on the prize.

Why it Works

It goes without saying that focusing on the positive, rather than the negative fosters success and productivity. Those who focus on the goal and are passionate about it are likely to achieve it.

7. Productive People Practice Self-Restraint

Self-restraint is one of the most difficult practices to achieve, and learning self-control is challenging for many. Productive people know that limiting temptations, such as time wasting activities, can lead to enhanced productivity.

It’s important to recognize when self-restraint is an issue. Keep a diary of wasted time. There are practices that can help you learn self-control. Software and apps can block and limit distractions. Practicing yoga and meditation increases self-awareness and control. Eventually, self-control becomes automatic or a habit and it comes naturally.

Why it Works

Reducing time-wasters, such as television, video games, unhealthy snack breaks, etc. shifts attention to the important tasks at hand. When self-control is no longer an issue, focus becomes easier and time becomes free to do the things you really want to do — without guilt.

8. Productive People Experience Life

People who are productive get out of their comfort zone and experience all life has to offer. They crave new experiences, travel, pursue education and socialize often. Every new life experience is an opportunity to learn something new. Powerful, exciting and new life experiences provide important memories that people reflect upon for years.

Why it Works

It’s simple. Interesting life experiences foster joy, learning and contentment. Happier people work harder and are more productive. Productive people make better decisions based on past life experiences — whether those experiences are good or bad.

9. Productive People Say “No”

One of the most important skills to learn is to say, “no.” Management consultant, educator and author, Peter Drucker, once said,

“Efficiency is doing the thing right. Effectiveness is doing the right thing.”

Productive people know when requests don’t align to their personal goals or professional goals. They understand how to prioritize and which tasks and activities to focus on. They know what can be deferred or ignored. They know when it’s the right decision to say “no.”

Why it Works

When time is limited and demands are insurmountable, prioritization becomes more important than ever. Saying yes to everything wastes time, sacrifices quality of work and can be overwhelming. Learning to say no to meetings, invitations and projects that don’t move the needle is hard to do, but advances productive people to meet their most important demands.

10. Productive People Schedule and Record Everything

Do you get anxiety about forgetting your daily obligations? Many of us do. Holding too many items in our heads creates excessive stress and anxiety.

According to studies, most people are only able to remember three to four things in the mind at once. If you’re the average person and not a master of memory, use a paper calendar or mobile app to manage schedules and obligations.

Why it Works

Recording commitments, ideas and goals ensures that you won’t miss appointments and other obligations, but also reduces the anxiety associated with forgetting those items. A reliable mobile calendar or personal organizer provides you with audible and visible reminders to keep you on track.

Your Turn

What are your secrets for success, motivation and productivity? Please comment and share!

Real Estate Professionals and Property Managers – LifeTopix is for You

Realtor

Most REALTORS®, Real Estate Agents and Property Managers are road warriors – constantly on the go with ever increasingly busy schedules. Wouldn’t it be great if an app could help them find more time in the day? It’s possible with the LifeTopix app from LightArrow.

Real estate professionals often use devices such as iPhones and iPads to search for listings, to communicate, and to stay productive. Great news. The availability of useful mobile apps for these professionals is becoming more widespread as mobile devices gain popularity, making their lives easier.

Many LightArrow customers are real estate agents and property managers. Many use the LifeTopix app to manage and consolidate their busy schedules, contacts, service providers, documents, and more into one place. In fact, because such a large number of LightArrow’s customers are real estate professionals, LightArrow is planning to implement a solution customized for them using the LightArrow App Engine.

This post focuses on what the LifeTopix app offers real estate professionals today, and how these professionals are using the LifeTopix app to organize and manage their schedules, business information, and more.

What LifeTopix Provides for Real Estate Professionals Today

Real Estate Professionals are using LifeTopix every day to manage the following items (and more):

  • Open Houses and other Events – Plan open houses and other events.
  • Checklists – Create home selling or buying checklists and share checklists with clients over email.
  • Properties – Manage a list of properties with specific details through LifeTopix Assets.
  • Calendar – Stay on task and on time.
  • Consolidated Appointments and Reminders – Events and reminders from the iOS Calendar and Reminder apps are consolidated into one place.
  • Location Services – Plan showings by location.
  • Passwords and Private Information – Keep track of usernames, passwords, and secret text such as security and gate codes.
  • Document Management – Easily organize and retrieve documents stored in Dropbox, Box, Google Docs, and OneDrive.
  • Information Management – Gather information from multiple channels (email, social, web, and more) and make that information actionable.
  • Expenses – Keep track of marketing, entertainment, travel, or other expenses.
  • Contacts – Keep track of clients (custom statuses, contact logs, custom forms, alerts, and more).
  • Service Providers – Keep track of title companies, Escrow companies, lenders, inspectors, general contractors, real estate investors, handymen, etc.

All of these items are naturally connected throughout the app; therefore, it’s not necessary to enter items over and over again as in disconnected apps.

Keep reading to see examples of how the LifeTopix app can help real estate professionals in the above areas.

Planning Open Houses and Other Events

Keeping track of details when conducting open houses and other events can be challenging for real estate professionals. With LifeTopix, they can create a LifeTopix Event and invite prospective buyers to the open house via email within the app. The app makes it easy to keep track of responses and communicate with invitees, as shown below.

LifeTopix for Real Estate - Events

LifeTopix also makes tracking details for events easy. For example, when an event is created, all information associated with the event can easily be connected with it; making it easy to find the important information.

Keeping Track of To-dos Through Checklists

Keeping track of to-dos, open house checklists, maintenance lists, and other items such as client “must-haves” for a new home is easy with LifeTopix. For example, real estate professionals can keep track of items that they and a seller must complete before an open house event occurs. Real estate professionals can easily create and share checklists. These checklists, shown below, are printable, reusable, sortable, and shareable via email.

LifeTopix Checklists for Realtor

Tracking Properties

It’s important for busy real estate professionals and property managers to track details for the properties they’re buying, selling, or managing. In LifeTopix, real estate professionals keep track of property details through the Home + Assets topic.

Within an asset, real estate professionals can record seller details, purchased cost, current values, manufacturers, models, mapped locations, and context tags. They can also associate tasks, appointments, reminders, notes, checklists, files, bookmarks, expenses, services, audio recordings, photos and videos to the property asset.

With these associations, for example, when an appointment is added to an asset, the details of the property are automatically associated with the appointment (which displays on the calendar). This makes it easy to find all the details of the property in one place.

An example of an asset created for a property in LifeTopix is shown below.

LifeTopix Assets

Managing Appointments and Reminders

LightArrow understands that real estate professionals juggle a mountain of appointments and tasks. LifeTopix provides them with versatile calendar views for their iPhone or iPad. It helps real estate professionals manage showings, meetings, projects, to-dos, reminders and more all in one view, saving valuable time.

LifeTopix also includes a printable daily agenda and day, week, month, and year views – configurable to individually show or hide events, such as appointments, tasks, trips, projects, checklists (to-do lists), notes, and items from the iPad or iPhone calendars.

With LifeTopix, the real estate professional can effortlessly switch to and from views and easily search for any data item. Calendar item types, events and items from different calendars are differentiated by colors, as shown below, making it easy to take control of a busy schedule.

LifeTopix Calendar

Many real estate professionals use a task management app or checklist app, the iOS reminders app, and the iOS calendar. LifeTopix is integrated with the iOS calendar app – resulting in a calendar that unifies all the calendars that the iOS calendar supports (Google calendar, Outlook, etc.). Furthermore, LifeTopix integrates with the iOS Reminders app and it also includes built-in task management and checklists. With LifeTopix, all of this information is combined into one view – giving the real estate professional one-tap access to what’s important to him or her today, tomorrow and in the near future. This is all combined into their daily Agenda view, as shown below.

LifeTopix Agenda

Better Plan the Day with Location Services

With LifeTopix’s location-based view of appointments and other items, real estate professionals can better plan their days based on the locations of showings, closings, meetings, and other appointments.

The built-in map automatically picks up the appointments that are on the radar within a radius that they specify. In addition, the real estate professional can pick the types of items that show on the map. For example, they might wish to view appointments, but not contacts. They can easily choose this option through the picker that’s made available in the Near Me view. An example of the Near Me view (with the picker open) is shown below.

LifeTopix Location Services

Remembering Passwords and Private Information

Real estate professionals are required to keep track of multiple passwords for several online sites and private information such as security codes for properties. LifeTopix includes a secure password manager and private information organizer with strong, military-grade 256-bit AES encryption for usernames, passwords and any private notes, photos and audio. This feature helps real estate professionals find this information easily and securely, while on the go.

Managing Documents and other Files Such as Photos

Real estate professionals manage several different types of documents and files including marketing flyers, contracts, photos, and more. LifeTopix works with several cloud services where documents are stored, which allows these professionals to associate documents with items (such as property assets or contacts) in LifeTopix.

There are several advantages to cloud service integration. Real estate professionals can easily organize, find, and view important documents such as photos, contracts, and marketing materials on the go (no laptop required). In the example below, a flyer is associated with a property (asset) in LifeTopix.

LifeTopix Documents

Gathering Information from a Variety of Channels

Today, savvy real estate professionals are using various social media channels to gather information and to market their companies and properties. In addition, these professionals receive dozens of email messages every day. Information is also received from a variety of other channels (phone, notes, face-to-face conversations, etc.), which makes keeping up with it all practically impossible.

This is why LightArrow created “Inboxes” (available with the Pro Inbox Pack in-app purchase) in LifeTopix, which is shown below. Each tile in the screenshot represents a different channel such as a Twitter feed, Email feed, Web feed, and Facebook feed (all filtered by chosen keywords and other options); and Quick Inbox entries (ideas generated during conversations, research, etc.).

Inboxes

Using social media requires listening and acting on the information that’s gathered. LifeTopix is an excellent app for gathering information through social media and other channels – and communicating with others. For example, with LifeTopix’s Pro.Inbox Pack, the real estate professional can gather information from multiple channels, including Twitter, Facebook, the Web, Email, and simply through jotting down ideas and notes (Quick Inbox). LifeTopix makes it easy to communicate with others from messages and posts gathered from multiple channels as demonstrated below.

LifeTopix Channel Integration

LifeTopix then goes one step further by allowing real estate professionals to make this information “actionable.” For example, Twitter posts can be converted to tasks, projects, appointments, notes, and more – which can be viewed directly on their LifeTopix calendar. View an example below.

LifeTopix Inbox Conversions

Tracking Expenses

Real estate professionals are always looking for better ways to simplify expense tracking. With LifeTopix, real estate professionals can easily track expenses through the Finances topic. With LifeTopix, all the topics are naturally connected so users can add an expense directly to a property (asset) and then view it from the Expenses topic, as well. An example of a group of expenses associated with a property is shown below.

LifeTopix Asset Expenses

Keeping track of associated receipts can also be a hassle for real estate professional, but LifeTopix makes it easy. Real estate professionals can simply take a photo of the receipt and associate it with the expense.

Managing Contact Information

LifeTopix includes both basic management of contacts, and also offers advanced contact management with the Pro Contacts Pack in-app purchase. This pack adds Customer Relationship Management (CRM) and Contact Management features to enhance the real estate professionals’ sales activities. This add-on is a great choice for real estate professionals who want to keep track of leads, clients and business information for people.

This in-app purchase allows real estate professionals to associate tasks, appointments, reminders, notes, files, bookmarks, and expenses with clients and contacts, allowing timely follow-ups and enhanced organization of information.

It also adds a configurable spreadsheet-like view of contacts and CSV import/export, which gives real estate professionals an easy way to add, view, sort, and manage business information for multiple contacts.

In addition, real estate professionals can create call lists for client follow-ups, prospective customers, or simply for cold calling as shown below:

LifeTopix Call Lists

LifeTopix also includes custom forms and fields to hold information specific for their contacts, such as home list prices, home buying requirements, etc. To learn about custom forms and fields, watch the following video:

Automatically Adding Contacts from Email

Real estate professionals have several contacts saved in their phones or Rolodexes, and they receive several email messages daily. While other apps might pull information from multiple email inboxes and automatically add contacts, LifeTopix allows its users to choose which contacts to add directly from email messages. They can add all contacts from a single email message or add a single contact from a selected message. They can sort their contacts by groups and add contacts directly to specified groups (directly from an email message). The image below shows how this is done.

Contact Conversion

Out-of-the-box, users can manage up to 100 contacts in LifeTopix. If they want to manage more contacts, extra contact packs are available via in-app purchases.

Managing Service Providers

Easily finding contact information for service providers while on the go is especially useful for the real estate professional. LifeTopix includes features for saving details for real estate attorneys, accountants, inspectors, surveyors, lenders, brokers, interior designers, and other service providers, which saves valuable time. In addition, the real estate professional can group providers into categories, rate providers, add online access (username and password) information, add location, and sort providers by rating.

Want to Learn More About LifeTopix?

If you have questions about how LifeTopix can help you succeed and be more productive, you can learn more by visiting http://www.lightarrow.com or the App Store. LifeTopix is a full-featured app at $7.99 US with absolutely no subscription fees. In-app purchases can be utilized to add features as you go.

To learn more about LifeTopix and its pricing, visit the App Store at: https://itunes.apple.com/app/lifetopix-all-in-one-organizer/id399076264?mt=8

Set Yourself Up for Success with These New Year’s Resolutions Tips

MyNewLife

Two of the most popular New Year’s Resolutions are getting organized and getting in shape. Reaching these goals requires goal setting, planning and commitment, which seem overwhelming for many of us. If you don’t want to be one of the 92 percent who abandon their New Year’s Resolutions, read this quick and easy guide for setting yourself up for success in the new year.

Our goal at LightArrow is for you to accomplish success and productivity in 2015 and beyond – whatever your dreams might be.  This post will help you formulate a plan to accomplish the life changes you dream about. It focuses on goal setting, planning and execution – whether your goals are for business or personal life.

Setting “S.M.A.R.T.” Goals

Clearly set, firm goals are necessary for meeting objectives in personal life or at work. However, many of us have vague, squishy goals such as “lose weight”, “organize house” or “start new business.” Ambiguous goals such as these examples are usually abandoned if the goal is unspecific, unrealistic and doesn’t include a deadline. Firming up these goals by making them “S.M.A.R.T.” is key for success.

Many businesses set goals by using “S.M.A.R.T.” goals, which is a mnemonic acronym that stands for Specific, Measurable, Attainable or Assignable, Relevant or Realistic, and Time-Based or Time-Related. “S.M.A.R.T.” goals have been used successfully for years for personal development, project management and performance management. “S.M.A.R.T.” goals are most effective when written down. Write them in the present tense and phrase them in a positive way. They also include a time period. An example of a “S.M.A.R.T.” home organizing goal is:

I have an organized and clutter-free house in 90 days by minimizing unnecessary possessions and categorizing necessary objects through the use of organizing solutions. I practice uncluttering 60 minutes daily.

An example of a “S.M.A.R.T.” weight loss goal is:

I’m in shape and weighing 24 fewer pounds in 90 days by eating 2000 calories daily, doing 5 hours of cardio weekly, doing 90 minutes of strength training weekly, and practicing 60 minutes of yoga weekly for three months.

Recording your goals is important for reaching them. In fact, a study about goals performed by Gail Matthews, a psychology professor at Dominican University of California found that those who write down and share their goals are 33% more likely to achieve them.

For those on the go, using a smartphone app, such as LifeTopix is a great method for recording goals. The following example shows how a goal appears in a smartphone app. With this app, you can also log metrics against your chosen goal. Other ways to record goals include using a paper journal or diary, spreadsheet or word processing program.

Complete SMART Goal App

LifeTopix

It’s also important to refer back to your recorded goals often to remind and inspire you to continue.

Make a Plan to Achieve Goals

In business, embarking on a new project always requires planning. In business and in life, creating a project to help you reach your goals is an excellent method for launching anything new – whether it’s an organized house, healthier body and mind, new business or product, or creative endeavor. Once you’ve recorded, stated and shared your goals with family, colleagues or friends, start making plans to set yourself up for success. For example, perhaps your goal is to get in shape. Getting in shape requires significant planning and commitment, which can be accomplished through project planning.

A project plan requires a list of specific tasks and in some cases, appointments and/or meetings. For example, to execute your goal to get in shape, there are a number of tasks and/or appointments that are necessary, such as attending exercise classes, menu planning, grocery shopping, purchasing a gym membership, etc.

Build and schedule a list of these tasks and appointments that are realistic in your life, and schedule these tasks on your calendar in order to stay accountable and remain on track. To accomplish this, use a basic paper planner or a smartphone app, such as LifeTopix to plan these tasks and appointments as shown in the following example.

Complete Calendar and Organizer App

LifeTopix

Using a mobile calendar on your smartphone helps you balance your new time commitment with your current, and possibly already busy, schedule. In addition, the advantage of using a mobile, digital planner or calendar over a paper calendar is you receive both visible and audible reminders, which ultimately keeps you on track. Also, mobility is key when you’re someone who’s constantly on the go. Flexibility is a huge advantage of mobile apps over paper for project and goal planning. The ability to easily make changes to your plan anytime and anywhere keeps you productive and on task.

Log and View Your Progress

Keeping a log of your goals helps you achieve success because many people don’t realize that progress is being made because the changes are very small each day. For example, losing two pounds might not seem like much, but when this weight loss happens week after week, the lost pounds add up.

In addition, keeping a log of past successes helps you make these successes repeatable. It’s helpful to look back at logged items, journals or notes to motivate you based on past diet, household or business changes or other factors. Smartphone apps such as LifeTopix, paper journals, spreadsheets or other software are excellent methods for tracking workouts, healthy eating, and inches lost or other statistics. For example, with the LifeTopix app, you log all these types of items against your goals and watch your progress each day, week, month, etc. as shown in the following example.

Complete Goals Log

LifeTopix

Keeping notes and associating them with your project helps to trigger memories about what’s working and what’s not working. For example, in the following example, notes associated with the “Get Fit in 90 Days” project include important diet information, which impacts future weight loss success.

Journal for Goals

LifeTopix

Your Turn

I hope you learned something new today about “S.M.A.R.T” goals and achieving personal and business success in 2015. What are your New Years’ Resolutions and what are your tips, tricks and tools for achieving them? Please share and comment!

Better Manage Customer Relationships with Custom Forms

LightArrow apps, which include LifeTopix, Pro.Calendar, Pro.Inbox and My.Agenda, have built-in and optional features, which allow you to better manage relationships with customers and contacts. These CRM features are primarily contained within the People + Services topic. The Pro Contacts pack adds CRM contact management features, including custom forms for contacts, a configurable contact grid view, and CSV import/export. It also allows data items such as tasks, appointments, reminders, notes, files, bookmarks, and expenses to be associated with contacts.

Introduction to Custom Forms

The ability to create custom forms is one example of the many features for managing your customer relationships. Custom Forms allow you to capture information about your customer that’s important to you. You can record any type of data you wish. For example, for business, you can create forms for orders, customer satisfaction, bookings, account data, employment data and more. In your personal life, you can keep details about your contacts, such as special dates to remember, gifts you received, or other personal information.

Custom forms can be applicable to groups and statuses. For example, you might only want to collect information about special dates to remember for friends and family, while order information is only applicable to clients. In addition, you can limit the forms to be applicable to contacts for which you’ve applied individual statuses. For example, you might apply a status such as Lost Client, and only Customer Survey and Lost Client forms apply.

You can easily define the forms and fields for collecting data. They’re very simple to set up as demonstrated in the following video.

Watch the Video

LifeTopix 8.2, My.Agenda 3.2, Pro.Inbox 1.2 and Pro.Calendar 1.1 Guided Tour

Team LightArrow is excited about the new updates of LifeTopix 8.2, My.Agenda 3.2, Pro.Inbox 1.2, and Pro.Calendar 1.1. Our new updates include several new features to maximize your productivity at home, work and while you’re on the go. Keep reading to learn how you can take advantage of the latest features.

Note: The Pro.Inbox update will be available soon.

iOS 8 Readiness

LightArrow apps are updated to work with iOS 8 and the new larger iPhone screen sizes.

Calendar View Improvements

The calendar views are now more readable with clearer views and better text sizing.

New Settings Options

The following options are now available in My Settings  to provide you with more flexibility and default behaviors.

New Setting – Selectable Font Size

You’re now able to change the text size to Small, Regular, Large, and Extra Large. You can accomplish this by going to the Font Size selection in My Settings as shown below.

Text Size Setting

Text Size Setting

Examples of the new choices are shown below (Small, Regular, Large, and Extra Large).

LifeTopix Small Text Example

Small Text Example

LifeTopix Medium Text Example

Medium Text Example

Large Text Example

Large Text Example

Extra Large Text Example

Extra Large Text Example

New Setting – Automatically Remove Complete Items from Hot List

Your Hot List contains your “Favorites.” It displays your most commonly used categories and items allowing you to quickly access them. Using the Hot List saves you time in navigating to frequently used items or categories. For example, if you created a Log Form for logging activities related to Triathlon training, you could add this form directly to the Hot List so you can quickly access it every time you complete a new training item, such as a run, biking session, or swimming session. You can access the Hot List from the left navigational pane of the main view by tapping Hot List.

There is now an option in My Settings that allows you to choose whether or not completed items are automatically hidden from showing in the Hot List as shown in the example below.

New Hotlist Setting

New Hotlist Setting

New Setting – Account Transactions Display Order

In My Settings, you can now determine the order (Ascending or Descending) of transactions. These transactions are found in the Finances topic when you access an account and view the transactions associated with the account. This option is shown below:

Transactions Setting

Transactions Setting

An example of Descending Transactions is shown below.

Descending Transactions

Descending Transactions

An example of Ascending Transactions is shown below.

Ascending Transactions

Ascending Transactions

New Setting – Themes for Graph View

In My Settings, you can now choose a dark or light background for graphs that are available in the Health + Goals topic. This option is shown below.

Dark and Light Graph Theme

Dark and Light Graph Theme

Examples of the dark and light themes for graphs are shown below.

Dark Theme Graphs

Dark Theme Graphs

Light Theme Graph

Light Theme Graph

New Setting – Default Task Creation Type for New Repeat Schedules

For tasks, there are different methods for creation of repeat schedules. You can create all the tasks at once or you can ask the app to only create the following task in a series when the previous task is completed or cancelled. Now, you can set the default behavior in My Settings by using the choices shown in the example below.

Task Settings

Task Settings

Maximum Text Items in a Locker

In the Bookmarks + Lockers topic, you are now allowed to add up to 12 text-based items to a locker. Previously, the maximum number was seven.

Add Photos to Payments

In the Finances topic, you are now allowed to add photo(s) to a payment. This allows you to take photos of receipts, invoices or other supporting information associated with a payment.

You can accomplish this by accessing the payment and tapping Add Photos at the bottom of the Payment view and adding a photo, as shown below.

Payment Photo

Payment Photo

New Graph Ranges

In the Health + Goals topic, date ranges are now available when viewing graph data from activities, etc. You can view data from the last week, last 30 days, last 60 days, last 90 days, or last year. An example is shown below.

Graph Ranges

Graph Ranges

In addition, labels for multi-metric graphs now show labels on the Y-axis for forms that contain items with the same types of units. The new labels are shown in the example below.

Multi-metric Graph

Multi-metric Graph

Text Message Sharing of Checklist Items

You can now share checklists via text message with items included in the text message up to 140 characters. Simply choose the checklist you wish to share, then tap Share and select Text Message as shown below.

Checklist Text Message

Checklist Text Message

The text message appears as shown below.

Text Message Checklist

Text Message Checklist

Reminder Sets – Custom Templates for Local Notification Sets

You can now create custom local notification sets for items such as social events, meetings, and other items you wish to remember. This way, you can set several notifications for items at specified intervals to help you remember. Custom Notification sets are available for Projects, Tasks, Appointments, Trips, Visits, Events, and Reminders. To create a reminder set, access the item for which you wish to create a reminder set; tap the iOS Calendar tile, and then select Custom Notification Sets as shown below.

Custom Notification Sets

Custom Notification Sets

The Custom iOS Notification Sets screen appears (as shown below), which allows you to create custom notification sets. Simply tap the plus sign to get started.

Custom iOS Notifications Set

Custom Reminder Set

In the New Notification Set view, tap the plus sign to create a notification set. From the New Notification Criteria list, you can select three criteria for the alerts, which include a number; minutes, hours or days; and before or after (the item). An example is shown below.

New Notification Criteria

New Notification Criteria

After you save the reminder sets and the item for which you wish to add the items, you must add the reminder set to the item. Add the set by tapping the iOS Calendar tile for an appointment or other item, and then tap Manage iOS Notifications as shown below.

Manage iOS Notifications

Manage iOS Notifications

When the iOS Notifications view appears, tap the plus sign and choose the reminder set that you created from the list of selections as shown below. Keep in mind that you cannot add reminder sets to items in the past. In addition, you must add reminder sets individually to items (they do not apply to each item in a recurring series.)

Reminder Sets

Reminder Sets

Pro Contacts Pack Enhancements

If you’ve purchased the Pro Contacts Pack, you can enjoy the following enhancements.

Contact Logs

In the People + Services topic, you can now create contact logs for your contacts to keep track of when and how you contacted them. Simply open a contact record in your LightArrow app, and you’ll see a new section called, “Contact Log” as shown in the following example.

Contact Log

Contact Log

To add items to the Contact Log, Simply tap the new section shown in the image above to access the Contact Log for the contact. There are several options available in this section. The Quick Log, shown below, allows you to quickly add a date and time (as the current time). This includes choices for email, text, Facebook, Twitter, and phone calls. The call log also includes the ability to add free-form text, audio, video, photos, and drawings. You can also reorder the items by tapping the Reorder icon in the top-right section. In addition, you modify the text and journal time of any Quick Log that you create by tapping it.

Quick Log

Quick Log

Call Lists

In the People + Services topic, you can now add a list of people to contact directly from your list of contacts (similar to a checklist). To begin, simply tap the Call Lists tile in the People + Services topic, as shown below.

Call Lists Tile

Call Lists Tile

When the Call Lists view appears, tap the plus sign. The following view appears allowing you to select contacts you wish to call, email or text. In addition, you can contact them directly from your Call List.

Calls List

Calls List

Additional Information and Computed Metrics for Contacts

The Grid view (Spreadsheet-Like view) for contacts now provides additional information for contacts including Last Contact (date and time of last contacted); Task Owner (number of open tasks); Tasks For (number of open tasks); and Since Last Contact (computed number of days since last contacted). To see this new information, tap the Filter icon at the top left of the grid view and then switch the slider to ON for the options shown below (with the blue slider set to Show).

Filters for Computed Metrics

Filters for Computed Metrics

An example of the new options with computed metrics is shown below:

iPad Contacts

iPad Contacts

New Filter Settings to Utilize Last Contacted Date

The options in the following section are very useful when you’re managing sales leads, clients and other types of contacts with your LightArrow app. You can now filter on the number of days since you last contacted someone in your list by setting a filter. To create the new filter, access the Contacts view, choose the Filter drop down, and tap New Filter as shown below.

New Contact Filter

New Contact Filter

Next, add a title and comment for the filter, and then tap the New Criteria button in the New Filter view. Choose an Attribute from the list such as “Last Contact”; choose an operator such as Equals, Not Equals, Less Than, Greater Than or Contains; and then choose a value (such as the number of days).

An example of a filter for number of days exceeding 5 for last contact date/time is shown below.

Contact Filter Criteria

Contact Filter Criteria

Once you select this filter in the Contacts view, you can easily locate clients, potential clients, or other contacts that you have not contacted in a specified period of time. An example is shown below.

Filtered Contacts by Number of Days

Filtered Contacts by Number of Days

Free “Pro Work Pack” Features

A new free pack is now available for improved project and task management. The following sections describe the new features.

Task Hierarchy for Projects and Other Topics

You can now create a task hierarchy for project tasks or other items in your LightArrow app. You can only work with task hierarchies within a project or other item that supports tasks. To create a task hierarchy, access or create tasks for a project or other items that support tasks.

To get started, choose Group by Hierarchy as shown in the following example (at the left side of the view). After the Tasks view is displayed and the view is grouped by “hierarchy,” tap Arrange Hierarchy at the right side of the view.

Task Hierarchy

Task Hierarchy

Next, tap a task and choose Add New Item as a Peer or Add New Item as Child to create a new peer or child item. These options are shown below.

Task Hierarchy, Child and Peer

Task Hierarchy, Child and Peer

After you create your tasks, you may wish to re-arrange them. To do so, access to the group of tasks via the project or other item. Tap and hold a task. You can move the task by dropping it, or you can choose Make Peer or Make Child as shown in the following example.

Rearrange Task Hierarchy

Rearrange Task Hierarchy

Convert Tasks to Projects, Events, Trips, and Visitors (can add more data)

It is now possible to convert Tasks to Projects, Trips, Visitors and Events. Simply access the task through the Projects + Tasks topic, then tap Convert. Select one of the choices (as shown below) and complete the conversion. This deletes the task and creates a new project, trip, visitor or event – depending upon the selection. This conversion is only available for non-recurring, single tasks.

Task Conversion

Task Conversion

Convert Appointments to Projects, Events, Trips, and Visitors (can add more data)

It is now possible to convert Appointments to Projects, Trips, Visitors and Events. Simply access the appointment through the Events + Appointments topic, then tap Convert. Select one of the choices (as shown below) and complete the conversion. This deletes the appointment and creates a new project, trip, visitor or event – depending upon the selection. This conversion is only available for non-recurring, single appointments.

Appointment Conversion

Appointment Conversion

Free “Pro Checklists” with Notes + Files Topic

In the Notes + Files topic or from the Agenda view, you can create checklists/to-do lists with mixed types of items, which are referred to as “Pro Checklists.” Previously, these lists only included text-based, plain lists items. Now, you can add appointments, reminders, activities, nutrition items, health stats, medication, and wellness entries to Pro Checklists. The Pro Checklist items are automatically added to your agenda.

To get started, open a checklist or create a new checklist. Next, tap Convert to Pro Checklist, as shown below.

Pro Checklist Conversion

Pro Checklist Conversion

Once you tap Convert to Pro Checklist, the following selections become available.

New Pro Checklist Options

New Pro Checklist Options

A Pro Checklist can contain plain items, tasks, appointments, activities, medication, nutrition items, reminders and shopping items as shown in the example below.

Pro Checklist

Pro Checklist

Event View Allows Direct Contact to Invitees and Co-hosts

The Event View now allows you to contact invitees and co-hosts via call, text or email directly from the Event view. To take advantage of this new feature, go to an Event in the Events + Appointments topic. You will notice a section in this view with buttons for calls, text messages, and email (as shown below). Tapping these buttons allows you to automatically contact the invitees and co-hosts of the event that you planned. For email, an email is created that includes all of the invitees and co-hosts as recipients. For text and phone calls, a list of invitees and co-hosts is displayed, which allows you to contact each person individually.

Event Communications

Event Communications

Your Turn

We hope you enjoy the new features! Please comment and let us know if you have any questions or comments about your LightArrow app.

The Power of All in One Tools and Why We Love Them

LifeTopix Swiss Army Knife of AppsIn the 1800s, Victorinox® introduced the Swiss Army Knife® as an all-in-one tool to aid the Swiss Army. If you’re not familiar with the Swiss Army Knife, it’s essentially a single instrument that can include several different tool combinations such as a blade, screwdriver, can opener, bottle opener, nail file and a host of other tools. The Swiss Army Knife is known for its multi-tool design, red color and white cross logo. It’s an excellent example of smart and versatile design that eliminates unnecessary bulk in your backpack or pocket.

LightArrow Apps – Swiss Army Knives of the App World

Some things never change. In the 1880s, it was important to keep essential tools in one place. These days, many of us keep a variety of tools (apps) for managing our work and life on our smartphones and tablets. Imagine your device is like a pocket or backpack – you don’t want 24 different apps weighing down your device when you can use just one. And just like your pocket, you don’t want to keep reaching into it to find a different tool to do the job when one tool can do it all.

At LightArrow, we believe that versatility and all-in-one design is essential for optimizing productivity, and that’s why we love this type of smart design. For example, if I’m at a conference and I meet new connections, I want to save the information about those connections in notes, but I don’t want those notes to be separate from contacts on my device. Or, if I create a shopping list for a home project, I want that shopping list to be associated with that project. That’s why it’s great when my data is connected and inside one app. I also don’t want to search for a different app every time I want to create a reminder or make a to-do list. For the sake of efficiency, it’s important to have a “go-to” app for this information.

LightArrow Connected App.001-001

 

Many of our apps are packaged much like Swiss Army Knives. You can choose LifeTopix, which includes the most functionality in our product line right out of the box, or you can pick the features you want by downloading one of our other products. These apps: Pro.Calendar, My.Agenda and Pro.Inbox allow feature set flexibility through in-app purchases. Hence, it’s much like picking the tools that you need on your Swiss Army Knife. You can learn more about the features included in each app by visiting our Compare Page.

Your Turn

Have you discovered the power and versatility of all-on-one design? Let us know about your experiences with our products or others.

Introducing Best Calendar App, Pro.Calendar

Pro.Calendar Best Calendar App

Recently we released Pro.Calendar and made it available at the Apple App Store. Pro.Calendar is the “calendar edition” of our LifeTopix app. It includes all popular calendar relevant topics such as project management, events, travel, health, notes and media and allows additional topics to be purchased through in-app purchases for managing shopping lists, contacts, finances, assets, education, passwords, email feeds, Evernote® feeds and Twitter and Facebook feeds. It’s a great selection for those who want the power of LifeTopix, but don’t want or need the entire 12 topics.

Pro.Calendar’s Time Ribbons

Pro.Calendar includes versatile calendar options including patent-pending “Time Ribbon™” views for iPhone, iPad and iPod touch. If you’re a current LifeTopix, My.Agenda, My.Self or Pro.Inbox customer, you’ll notice that along with this launch of Pro.Calendar, we’ve updated the calendar views of those apps. Consequently, all LightArrow app users who use the calendar can enjoy the new, enhanced calendar views and “Time Ribbons.”

To learn more about Pro.Calendar and the enhanced Time Ribbon views, watch the following video below.

Pro.Calendar is available from the Apple App Store for US 3.99. As a universal app, a single purchase entitles you to use the app on your iPhone, iPad, and iPod touch. The app requires iOS 6.0 or later and is optimized for the iPad and iPhone 5 with iOS 7.

Your Turn

Please let us know if you like Pro.Calendar and if you have any “wish list” items for Pro.Calendar or any of our apps. Thanks!