GTD Basics – Methods for Capturing Items in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the best ways to use LifeTopix for GTD® and our best practices. Today, we’re sharing tips for using LifeTopix to quickly capture ideas, to dos and other items that are in your head.

David Allen rewrote the Getting Things Done book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, Best Practices for Getting Things Done – Capture and Collect in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

What is GTD?

If you’re not familiar with GTD, it’s “the groundbreaking work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress-free productivity,” according to David Allen’s website.

In Allen’s latest book, he lays out five key phases of the GTD process:

  • Capturing
  • Clarifying
  • Organizing
  • Reflecting
  • Engaging

Our post today focuses on the “Capturing” phase of  GTD and describes the many ways that you can capture items in LifeTopix that are on your mind. Essentially, Allen states that it’s important to capture these items “outside your head.”

Watch the Video

Minimize Collection Buckets for Capturing Information

LifeTopix is an excellent app for capturing information simply because it organizes information all into one place. In Allen’s book, he states that you should minimize the number of collection buckets that you use to capture things to do and things on your mind. With LifeTopix, you can manage a variety of different types of information, which makes it ideal for minimizing those buckets.

As you know, information originates from several different channels, which results in many collection buckets. In some cases, these buckets can be multiple mobile apps and web-based applications. You receive messages from friends, family and colleagues. You check social media. You discover things on the web. And you receive information from other places — sometimes, it’s great ideas you’re thinking about.

The LifeTopix app combines email, social media, to do lists, your schedule, projects, tasks and more into one place. The many integrations, which include Evernote®, Toodledo®, Dropbox™, Box™, OneDrive™ (SkyDrive), Asana™, and Online Docs, are also helpful for minimizing the places where you collect information. For example, if you use Evernote® for note collections, you can easily manage those notes from LifeTopix.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

Introducing Pro.Notes 1.0 – Organize Notes in One Place


We’re very excited about our new note-taking app, Pro.Notes. Watch below to see how you can take advantage of it for gathering and retrieving information and accessing your online notes and files.

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Introducing Pro.Notes, designed for iPad, iPhone, and iPod touch. Available at the Apple App Store.

Wouldn’t it be great to manage all your notes, checklists, to-dos, and online notes and files in one place? This is what Pro.Notes can do for you.

Is Pro.Notes right for you? Pro.Notes is very flexible. It’s great for Business People, Parents, Students — just about anyone one the go who needs to capture and share information.

When you launch Pro.Notes you’ll see the Home screen, The Home screen alerts you to what matters now, shows your recent notes — and gives you quick access to all your notes checklists, to-dos and more.

With Pro.Notes flexible note taking, you can always take notes like a pro.

With Pro.Notes you can easily add text and view a thumbnail.

Add and record video and view a thumbnail.

Take and add photos and view a thumbnail.

Record and add audio and view the associated date.

Imagine how useful this app will be when taking notes at a lecture or reviewing your notes with clients.

And once you capture your note text, it’s very easy to share it with family members, housemates, clients, or friends. Just send an email directly from Pro.Notes and they can open it in their app or view the text directly in the email message.

If you use Evernote or Toodledo for note taking, you can easily sync your notes and access them all in one place – from Pro.Notes.

You can draw amazing pictures and easily jot down hand-written notes. Pro.Notes includes

24 beautiful colors
alpha options
line width choices
and print

You can pinch to zoom to help you make precise movements.

And once you’re finished with your masterpiece, you can easily share it through email or social media.

All of this is neatly organized into one screen for easy access and retrieval.

Unlike other note-taking apps, Pro.Notes includes powerful tools for making checklists and todos. Add, re-order, and check off items. Share with friends or family.

Export to a .csv file through email to use in status reports, spreadsheets, or other applications.

If you use online services such as Dropbox, Google Drive, or SkyDrive you can easily access those files to view notes and files that you’ve created elsewhere. Pro.Notes can be your central portal to those services.

Pro.Notes keeps everything organized.

View notes by categories, notebooks, context tags so you can easily find them when you’re looking for that important piece of information.

And to make finding your notes even easier, we’ve added full text search capabilities across notes.

So if you’re looking for the ultimate app to keep your notes organized all in one place, look no further. We’ve got you covered.

For more information, go to or find Pro.Notes at the Apple App Store in the business category.

Thanks for watching.