IQTELL Shutting Down: LightArrow Has A Top GTD® All-in-One Organizer as Alternative

IQTELL SHUTTING DOWN

If you’ve been one of the faithful users of IQTELL, you’ve probably heard the news by now that their web and mobile apps, which are optimized for GTD®, are shutting down on September 16, 2015. See the IQTELL shutdown announcement here. This might leave you scrambling to find a new GTD app to help you with organizing your work and life. LightArrow has you covered via its mobile apps for iPhone, iPad, and iPod touch.

Our app, LifeTopix, is an excellent alternative to IQTELL for personal and business organization on the iOS devices. We’ve been developing LifeTopix since 2010. It’s a top app that’s found in the Productivity section of the Apple App Store. LifeTopix is based on 12 life topics, which include Notes + Files, Lists, Bookmarks + Lockers, Tasks + Projects, Shopping + Gifts, Events + Appointments, Travel + Places, People + Services, Health + Goals, Finances, Home + Assets, Education, and Media.

Note: Currently iOS is supported, and the Mac version is in beta and will be available soon.  Windows 10 and Android versions are under development. Visit our roadmap to learn more. You can also start simple and power up as needed with LightArrow My.Agenda or LightArrow Pro.Calendar.

What Does LifeTopix Offer for GTD?

IQTELL Focuses on the management of Emails, Actions, Projects, Calendars, Evernote®, and Contacts. Fortunately for you, we focus on the same aspects of productivity, plus more.

Just like IQTELL, LifeTopix is an all-in-one app that offers a variety of options for organizing your work and life. Since 2010, we’ve been stressing to our users that hopping from app to app is non-productive, and we provide a better way.

One way that LifeTopix is different is we do not offer a web application; although, our Mac version will be available soon. With LifeTopix, we do not require annoying web logins or subscription fees.

There are advantages of your data NOT being in the cloud. Your data is stored securely on your device (instead of a cloud server), unless you choose to sync from device-to-device with a cloud service such as Dropbox, which is completely optional.

Email Accounts and Other Inboxes

LifeTopix is quite complete out-of-the-box; however, if you choose to set up inboxes for email and social media feeds, we require a small one-time fee to purchase the Pro Inbox pack.

With the Pro Inbox pack, like IQTELL, our users have the ability to access items in their inbox accounts and convert these items to actionable things. We also offer the ability to convert email items to Evernote® notes.

Examples of conversion from Email to a Actionable Items (Appointment) and Email to an Evernote Note are shown below. As an aside, simply tapping the synced note in LifeTopix opens it in the Evernote app.

Convert Email to Actionable Item

Convert Email to Actionable Item

Email Message Converted to Appointment

Email Message Converted to Appointment

Convert Email to Evernote Note

Convert Email to Evernote Note

Email Message Converted to Evernote Note

Email Message Converted to Evernote Note

Projects and Actions

IQTELL provides options for building projects and actions. Just like with IQTELL, LifeTopix projects provide the ability to add supporting materials. However, we support a very wide variety of types of items such as tasks, shopping items, appointments, reminders, notes, checklists, files (as well as those stored in Dropbox™, Box™, OneDrive™ or Google Drive™), bookmarks, expenses, services, audio, photos, videos, drawings, participants, locations and alerts. In addition, projects can be organized by categories and context tags.  A LifeTopix Project is shown below with supporting information attached.

LifeTopix Project with Supporting Information

LifeTopix Project with Supporting Information

Of course, with LifeTopix, it is easy to manage related tasks for projects. A hierarchy of tasks is supported if you need to create sub-tasks. To keep users on track, tasks are synced (optionally) with any calendar that the iOS device supports, including Google, iCloud and Exchange. For collaboration, projects and tasks can easily be shared with any participants through email in a few simple taps and they can open their copy of the task(s) in LifeTopix on their device. And hereto, reminders are set for tasks according to the users’ preferences.

Also, keep in mind that tasks can easily be organized and filtered by category, context tag, due date, last updated date, status, associated item, priority and task owner. A LifeTopix task Hierarchy is shown below.

LifeTopix Task Hierarchy

LifeTopix Task Hierarchy

Calendar Management

As mentioned, LifeTopix is an all-in-one app; consequently, just like IQTELL, the calendar is built in. At LightArrow, we understand that the calendar is one of the most important tools for work and life. That’s why we provide eight easy-to-read and user-friendly calendar views — Daily Agenda, as well as Daily, Weekly, Monthly and Yearly Calendar views with two options for each. Furthermore, users can choose the calendars (Google, Yahoo, Outlook, etc.) and items (Appointment, tasks, etc.) that they wish to view on the calendar by tapping the filter icon in the upper right. Information is always up-to-date because it is reflected from the mobile iOS device.

LightArrow apps allow different types of items including appointments, audio items, bill payments, drawing items, events, expenses, notes with tags, occasion reminders, photo items, projects, quick inbox items, checklists, reminders, shopping items, shopping lists, tasks, trips, video items, visits, health stats, medication, nutrition items, activity, wellness items, and more. This variety provides an advantage over traditional calendars that only include events.

Below, examples of the Daily Agenda, Weekly View, and Monthly View are shown.

LifeTopix Education Agenda

LifeTopix Agenda View

LifeTopix Weekly Calendar View

LifeTopix Weekly Calendar View

LifeTopix Student Schedule

LifeTopix Monthly Calendar View

Tickler and SomeDay / Maybe Items

In IQTELL, users are able to capture items they wish to complete “someday.” David Allen, the founder of GTD, recommends that followers of his system record everything into a reliable system. In LifeTopix, there are several ways that our users capture and collect items (our related videos at the bottom of this post go into this process, in detail). However, I wanted to briefly touch on the Quick Inbox and how it is useful to capture these items with “ticklers.”

For example, in the Quick Inbox shown below, I captured an item to remind me that someday I need to hire a bilingual marketing resource. I set a date to remind me when I reach the desired date. This item will appear on my calendar and I can choose to convert it to a project, if the timing is right.

LifeTopix Quick Inbox

LifeTopix Quick Inbox

Evernote Integration

We believe it’s important to have access to information you’ve collected in Evernote to support your productive lifestyle. Just like IQTELL, LifeTopix provides integration with Evernote, which is a top notes app. However, LifeTopix also includes its own note taking, which is quite powerful. LifeTopix notes sync directly with Evernote notes. In addition, LifeTopix includes a configurable “Evernote Feed,” which allows our users to view their Evernote notes in a list view and choose to convert those notes to tasks, projects, products, appointments, hosting events, attending events, notes, checklists, trips, visitors or inbox items. Furthermore, our users can view those notes directly in LifeTopix or in Evernote, and they can save attachments. Below, find examples of an Evernote Feed and LifeTopix Note synced with Evernote.

LifeTopix Evernote Feed

LifeTopix Evernote Feed

LifeTopix Class Notes

LifeTopix Class Notes

Evernote Note Synced with LifeTopix

Evernote Note Synced with LifeTopix

Reusable Checklists / To-Do Lists

IQTELL provides simple and reusable to-do lists. This is a feature that LifeTopix provides, as well. Sometimes, users just want to create a quick list of items to remember, but they don’t want to create a full-blown project with tasks or list of tasks. This is why we provide the ability to create a simple checklists. Below, see an example of a reusable checklist / to-do list in LifeTopix.

LifeTopix Back-to-School Checklist

LifeTopix Simple Checklist

Contacts / CRM

LifeTopix includes contact management and customer relationship management capabilities beyond what you would expect from a mobile app. What’s important to know in context with this post and GTD is that contacts can be associated with tasks, appointments, reminders, notes, files, bookmarks and expenses when the Pro Contacts in-app purchase is included. I encourage you to read Successful CRM Recipes for the Small Business Owner to get an idea of the features you can expect to better manage contacts and customer relationships.

Helpful GTD Videos

Do you want to learn about how you can take advantage of LifeTopix for GTD? Watch these helpful videos.

Get it Now

Are you ready to get organized and get things done? Find LifeTopix at the Apple App Store by clicking the link below.

app-store-download

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

5 Ways Freelancers Can Develop Focus and Improve Productivity

Productive Freelancer

One of the greatest challenges of a freelancer or those who work from home is staying focused, which leads to improved productivity. Many freelancers indicate that technology distractions and boredom are the focus-zapping culprits that plague their days.

Traditional workers might be in disbelief when the freelancer complains that they’re troubled by distractions. In their opinion, the freelancer doesn’t deal with loud office mates, chattering colleagues, persistent pestering from a helicopter boss and the never-ending meetings.

The distractions that freelancers face differ from those of the traditional worker. For example, in our modern environments, we’re bombarded with information that is competing for our attention. Facebook, Twitter and text messages are just to name a few. As marketers get more and more savvy and the messages and information we see become more and more personalized, it’s harder to resist the temptations that are presented – especially when unsupervised and when managing our own deadlines.

For freelancers, increased productivity means a bigger payday so the benefits of increased focus are clear. If you too are plagued by distractions, keep reading to learn a few tricks to increase your focus.

1. Turn Off Notifications

If universities offered Productivity 101 classes, this nugget of advice would be offered on day one. If you haven’t already turned off your visual and audible notifications on your devices from text messages, email, phone, apps and social media, then start today.

If the nature of your work or personal life prevents this strategy, turn off as many notifications as possible or schedule blocks of time or “sprints,” as described in the next section, without distracting notifications.

2. Take a Break Every 90 Minutes

Studies show that our brains can only focus for about 90 to 120 minutes at a time. Working for 90 minutes without interruptions and then taking 10 to 20 minute breaks in between each work sprint can boost focus and productivity.

There’s science that backs up this theory. Nathaniel Kleitman is credited for discovering the “basic rest-activity cycle,” which is described as cyclical sleep stages that start from light sleep and progress to deep sleep. Each cycle takes from 90 to 110 minutes.

What you might not know is that these 90-minute cycles also apply to daytime, which researchers describe as “ultradian rhythms.” Incorporating these cycles into your work pattern can greatly improve focus and productivity. You’ll also feel more refreshed at the end of the day.

An easy way to set 90 or 110-minute time blocks is to use your smartphone. If you’re using an iPhone, use the Timer function in your Clock app.

3. Learn to Focus Through Meditation or Yoga

As mentioned earlier, the messages and information we see on the Internet become more and more personalized and it’s harder to resist the temptations we see. In addition stress builds up as a result of this information overload. Practicing meditation and yoga can train your brain to focus and to make better decisions – thus, not giving in to those distractions.

Skeptical? There’s proven science that backs it up. Some studies show that meditation, specifically mindfulness meditation, decreases the volume of grey matter in the amygdala and increases the thickness of the pre-frontal cortex. The amygdala controls your “flight or fight” responses while the pre-frontal cortex controls planning, emotions and decision-making. Consequently, a regular practice of meditation can increase your power to concentrate and focus.

4. Use a Digital To Do List or Task Manager

When you don’t have a clear plan for the day, you tend to just go with the flow and nasty distractions rear their ugly heads. Before you know it, you’re updating your Facebook status bragging about the five-pound bass you just caught or that your golf score broke 100.

It’s important to build a roadmap for the day. To improve focus, a great use of technology is to use a productivity app with a digital to-do list or task manager, such as LifeTopix. With this all-in-one organizer, you can easily re-prioritize, update, copy and share your to do list and tasks. I suggest that you create a to do list every morning and review what you completed at the end of each day and re-prioritize as necessary.

5. Zap Boredom

Boredom – need I say more? Boredom can destroy your focus and energy before you even know what happened. Have you noticed that when you’re bored every distraction becomes more and more tempting?

Boredom is generally a result of monotonous tasks. I found a great technology solution to this problem – “Automation.” If you automate as many mundane tasks as possible, you can focus on more interesting and lucrative freelance work.

A great tool for automation is IFTTT. Essentially IFTTT is your personal assistant for your social media posts, applications you use and your smart devices. Essentially, you create “recipes” or use others’ published recipes, which are conditional statements triggered by changes that occur on the web. For example, when you create a new blog post, an IFTTT recipe can automatically post it to all your social networks. The good news is that you don’t need to be a programmer to use it.

As a freelancer, do you ever get distracted? What are your methods for staying focused? Please share and comment.

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the most efficient ways to use LifeTopix for GTD® and our best practices.

GTD, LifeTopix, Reflecting and Weekly Reviews

David Allen rewrote the “Getting Things Done” book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, “Best Practices for Getting Things Done – Weekly Review” in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

We previously published three posts described below. We encourage you to read those posts before diving into this one:

Master Reflecting and Weekly Reviews

In Allen’s book, “Getting Things Done,” he dedicates a chapter to “Reflecting”. In this chapter, he stresses that you must review your system on a regular basis to ensure it is current and functional. He describes what to look at and when, and he communicates the power of the “Weekly Review.” The video below explains, in detail, how you would use LifeTopix to perform the actions he describes in this chapter of “Getting Things Done.”

Watch the Video

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

8 Tips and Resources to Help Small Businesses Thrive

Small-Business-Thrive

Starting and owning a small business can be demanding. At LightArrow, we have first-hand knowledge of the challenges that entrepreneurs, founders and startups face. Today, we’re sharing some of the top 8 problems that small businesses face and tips for overcoming these challenges.

1. Grow On a Shoestring Budget

No matter what type of business you’re in, marketing is essential to grow your business. Plus, having a website and a social media presence is crucial for small business success. A website is the core of your marketing efforts and social media builds credibility, generates leads and improves your website’s rankings.

Many startups and small businesses are on a shoestring budget, but this shouldn’t stop them from effectively marketing their products and services through a website. Building a website without a web developer on staff may seem daunting to non-technical entrepreneurs, but it can be easier than you think.

To get started with a website, research content management systems such as WordPress to find one that’s appropriate for your skill level. Take advantage of resources such as Lynda.com to learn how to properly set up a website. Research effective information architecture techniques to ensure you’re delivering material in a way that’s easy to consume.

Once your website is built, add new content to it regularly through a blog or forum that’s suitable for your audience. Drive traffic to your website through Search Engine Marketing (SEM), Search Engine Optimization (SEO), and Social Media sites such as Facebook, Twitter, Instagram, Quora and LinkedIn.

Investing time and energy into social media is crucial, but many new business owners believe that it isn’t necessary for success. However, social media is vital for building brand and awareness. And in fact, according to Hubspot, 71% of people are more likely to make a purchase based on social media referrals.

2. Improve Your Working Capital

In order for a business to thrive, it needs working capital and proper money management is among one of the top qualities of successful businesses. It’s important to calculate your working capital needs by finding the difference between current assets and liabilities.

In some cases, you might find your sales are not what you expected and working capital might be an issue in order to keep your business running. Or, your business is able to use cash on hand to fund operations, but it needs more cash to invest in advertising, product development, software, inventory or other resources in order to grow. If working capital is an issue, consider using an online provider of business loans, such as Kabbage to grow your business. They offer loans ranging from $2,000 to $100,000 for small businesses.

3. Build Good Customer Relationships

80% of your company’s future revenue will come from just 20% of your existing customers. -Gartner

Never underestimate the power of your satisfied customers. Happy customers are your best salespeople. And, just like in any type of relationship, communication is the key to success. Timely follow-ups after purchases to check customer satisfaction, to offer free content for customer empowerment and to provide rewards through programs can increase customer satisfaction.

However, managing these types of follow-ups can be difficult so many small businesses use a Customer Relationship Management (CRM) system. If you’re a freelancer, real estate agent, single entrepreneur, or if you run a microbusiness, you can utilize LifeTopix to manage your follow-ups with customers. You can learn more at: Successful CRM Recipes for the Small Business Owner.

If you require an automated and cost-effective way to communicate with existing customers, you can utilize an email marketing platform suitable for small businesses, such as MailChimp, Aweber or Constant Contact.

With email marketing software, you can create personalized welcome programs for new customers and nurture programs for potential customers. If you use Ecommerce, you can automate customer retention programs by integrating your email marketing with your Ecommerce platform.

4. Use Time Management Techniques

When you become an entrepreneur or run a small business, you say goodbye to the 40-hour work week. You’re on call 24×7 and good time management is vital for success and it also prevents burnout. Goal setting, planning, prioritization, delegation and focus are time management tactics that are vital for a successful small business.

When setting goals, they should be S.M.A.R.T. For example, they should be specific, measurable, achievable, realistic and time-based. Once you’ve decided on your goals, record them and put an action plan into place.

An action plan or follow-through strategy should include projects, tasks and the necessary resources. Define the work that’s required to reach your goals. Break the work down into tasks and assign those tasks to the resources who are available.

Effective entrepreneurs and small business owners have mastered delegation. They understand that some projects and tasks don’t require their supervision. They’ve learned that they can delegate these tasks to others in order to focus on strategic goals, relationship building and priorities.

Finally, focus is very important for entrepreneurs. Customer requests, advice from investors and advisors, employee demands and changing markets are just a few of the distractions that leaders balance every day. It’s important to stay on a clearly defined path and to avoid running off of course. Take advice from lean startups and get laser-focused your priorities and eliminate what’s not essential.

5. Hire the Right People

Hiring the right people for your small business or startup can be challenging. It takes a unique personality and set of skills to thrive in a lean, small business environment.

Consider that the people you hire will be working close together so they need to fit your company culture like a glove. They need to be willing to push up their sleeves and do the work themselves. It’s best to hire people who know how to do the job, not just how to manage the right people. Generally, they should have a wide variety of skills, rather than to be focused on a specific, niche area.

Startup and small business hires need to know what to do and when to do it without being asked. Hire senior employees and team them up with junior personnel.

Most recruiting firms are cost prohibitive for small businesses. Stay lean by taking advantage of your own informal and formal networks, LinkedIn and local job boards to find employees. Attract new employees by offering incentives that larger companies cannot, such as flexible work schedules, work from home days and stock options.

6. Improve Your Online Reputation

Online ratings can make or break a business. How often do you check Yelp before you visit a restaurant, salon, yoga studio or other business? Do you check the rating of an app or other product before you download or purchase it? Consumers regularly use online reviews to check the quality of a business or product before purchasing it.

The best way to avoid negative ratings and reviews is to have open communication with customers and solve their problems before they write negative comments. You should always provide a way for them to easily get in touch with you and subsequently deliver exemplary customer service.

No matter how wonderful your product or service might be, there will always be someone who won’t like it. It’s just the nature of doing business. When a negative review surfaces, it’s important to do everything possible to win that customer over.

Monitoring and responding to reviews is essential to keep ratings up. For example, I left a 4 star review on Yelp for an establishment that provides food and mentioned that the quality of the food had decreased. The manager contacted me directly and asked me specifically about the issue, provided coupons for free food and his note was friendly and kind. After this, I raised my review to 5 stars.

Check review sites such as Yelp, Angie’s List, Google Reviews, and Yahoo Local reviews regularly. Respond to every review for sites that allow it, including both negative and positive reviews. In addition, you can set up Google Alerts to notify you of any online activity about your business.

7. Compete with Larger Companies

Many small businesses are competing against the big guys, who have enormous marketing budgets, connections with top public relations firms and can hire the best talent. Nonetheless, you can still succeed if you maintain focus. Focus on a specialty that the bigger companies are spread too thin to cover. Devote your time and resources to that niche and grow when the timing is right.

As a small company, focus on your pricing models. It’s possible that you can provide better products and services at a lower price than the larger companies if your company is running lean.

Above all, big companies tend to lose touch with their customers. Be a customer-centric company. Go above and beyond to ensure your customers are satisfied. Like I said before, your customers are your best salespeople; therefore, this strategy will pay off.

8. Optimize the Supply Chain

Recently, I discovered the small clothing company, American Giant who became an overnight success when Slate ran the article, “This Is the Greatest Hoodie Ever Made.”

What’s exciting about American Giant is they have redefined the supply chain by selling their products directly from the warehouse to the consumer, thus, investing in the quality of their clothing and passing the savings to their customers. Essentially, they’re shadowing the same model that software manufacturers have followed for years, which is direct-to-customer. They’ve removed unnecessary steps in the supply chain, which eliminates overhead costs associated with most clothing manufacturers.

The lesson learned? Don’t be afraid of creatively solving problems related to your supply chain. For small businesses to thrive, it’s vital to deliver quality products or services to your customers in a timely way. By identifying, reducing or eliminating non-value added activities in the supply chain; you can optimize profits and gain a competitive advantage.

Your Turn

What are the biggest challenges facing your small company? How have you overcome these problems? Please share your story or ideas in the comments below.

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the most efficient ways to use LifeTopix for GTD® and our best practices.

GTD, LifeTopix and the Organizing Phase

David Allen rewrote the “Getting Things Done” book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, “Best Practices for Getting Things Done – Master Organizing” in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

We previously published two posts described below. We encourage you to read those posts before diving into this one:

Master Organizing

The video below discusses the “Organizing” phase. When you organize actions and reference material, think about how you would sort these items into various areas. In an earlier post, we discussed using LifeTopix to define each collected item as actionable or non-actionable. Once you’ve completed clarifying items, you can begin organizing them (or this may be done simultaneously in LifeTopix).

Watch the Video

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phase: 

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the most efficient ways to use LifeTopix for GTD® and our best practices.

GTD, LifeTopix and the Clarifying Phase

David Allen rewrote the “Getting Things Done” book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, “Best Practices for Getting Things Done – Processing” in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

We previously published a post about how to capture and collect all the things that are in your head and how to get them outside your head in LifeTopix. It is titled “GTD Basics – Methods for Capturing Items in LifeTopix.” We encourage you to take a look at the previous post before diving into this one.

Today, we’re covering what to do with actions, projects and to dos that you’ve collected after you decide what they are and what you want to do with them. In David Allen’s book, he refers to this phase as “Clarifying.”

Watch the Video

Important Information About LifeTopix Integrations

We understand that many of you want to use LifeTopix at the office and you want to ensure that it works with the applications that you commonly use. This is why LifeTopix is integrated with many of your favorite apps and applications. You can access docs, tasks and notes in LifeTopix from Dropbox™, Google Drive or Box™; Toodledo®, Asana™ or Google Drive; and Evernote® or Toodledo®, respectively. And LifeTopix works seamlessly with iOS calendars and reminders.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

GTD Basics – Methods for Capturing Items in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the best ways to use LifeTopix for GTD® and our best practices. Today, we’re sharing tips for using LifeTopix to quickly capture ideas, to dos and other items that are in your head.

David Allen rewrote the Getting Things Done book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, Best Practices for Getting Things Done – Capture and Collect in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

What is GTD?

If you’re not familiar with GTD, it’s “the groundbreaking work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress-free productivity,” according to David Allen’s website.

In Allen’s latest book, he lays out five key phases of the GTD process:

  • Capturing
  • Clarifying
  • Organizing
  • Reflecting
  • Engaging

Our post today focuses on the “Capturing” phase of  GTD and describes the many ways that you can capture items in LifeTopix that are on your mind. Essentially, Allen states that it’s important to capture these items “outside your head.”

Watch the Video

Minimize Collection Buckets for Capturing Information

LifeTopix is an excellent app for capturing information simply because it organizes information all into one place. In Allen’s book, he states that you should minimize the number of collection buckets that you use to capture things to do and things on your mind. With LifeTopix, you can manage a variety of different types of information, which makes it ideal for minimizing those buckets.

As you know, information originates from several different channels, which results in many collection buckets. In some cases, these buckets can be multiple mobile apps and web-based applications. You receive messages from friends, family and colleagues. You check social media. You discover things on the web. And you receive information from other places — sometimes, it’s great ideas you’re thinking about.

The LifeTopix app combines email, social media, to do lists, your schedule, projects, tasks and more into one place. The many integrations, which include Evernote®, Toodledo®, Dropbox™, Box™, OneDrive™ (SkyDrive), Asana™, and Online Docs, are also helpful for minimizing the places where you collect information. For example, if you use Evernote® for note collections, you can easily manage those notes from LifeTopix.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.