If you’ve been one of the faithful users of IQTELL, you’ve probably heard the news by now that their web and mobile apps, which are optimized for GTD®, are shutting down on September 16, 2015. See the IQTELL shutdown announcement here. This might leave you scrambling to find a new GTD app to help you with organizing your work and life. LightArrow has you covered via its mobile apps for iPhone, iPad, and iPod touch.
Our app, LifeTopix, is an excellent alternative to IQTELL for personal and business organization on the iOS devices. We’ve been developing LifeTopix since 2010. It’s a top app that’s found in the Productivity section of the Apple App Store. LifeTopix is based on 12 life topics, which include Notes + Files, Lists, Bookmarks + Lockers, Tasks + Projects, Shopping + Gifts, Events + Appointments, Travel + Places, People + Services, Health + Goals, Finances, Home + Assets, Education, and Media.
Note: Currently iOS is supported, and the Mac version is in beta and will be available soon. Windows 10 and Android versions are under development. Visit our roadmap to learn more. You can also start simple and power up as needed with LightArrow My.Agenda or LightArrow Pro.Calendar.
What Does LifeTopix Offer for GTD?
IQTELL Focuses on the management of Emails, Actions, Projects, Calendars, Evernote®, and Contacts. Fortunately for you, we focus on the same aspects of productivity, plus more.
Just like IQTELL, LifeTopix is an all-in-one app that offers a variety of options for organizing your work and life. Since 2010, we’ve been stressing to our users that hopping from app to app is non-productive, and we provide a better way.
One way that LifeTopix is different is we do not offer a web application; although, our Mac version will be available soon. With LifeTopix, we do not require annoying web logins or subscription fees.
There are advantages of your data NOT being in the cloud. Your data is stored securely on your device (instead of a cloud server), unless you choose to sync from device-to-device with a cloud service such as Dropbox, which is completely optional.
Email Accounts and Other Inboxes
LifeTopix is quite complete out-of-the-box; however, if you choose to set up inboxes for email and social media feeds, we require a small one-time fee to purchase the Pro Inbox pack.
With the Pro Inbox pack, like IQTELL, our users have the ability to access items in their inbox accounts and convert these items to actionable things. We also offer the ability to convert email items to Evernote® notes.
Examples of conversion from Email to a Actionable Items (Appointment) and Email to an Evernote Note are shown below. As an aside, simply tapping the synced note in LifeTopix opens it in the Evernote app.
Projects and Actions
IQTELL provides options for building projects and actions. Just like with IQTELL, LifeTopix projects provide the ability to add supporting materials. However, we support a very wide variety of types of items such as tasks, shopping items, appointments, reminders, notes, checklists, files (as well as those stored in Dropbox™, Box™, OneDrive™ or Google Drive™), bookmarks, expenses, services, audio, photos, videos, drawings, participants, locations and alerts. In addition, projects can be organized by categories and context tags. A LifeTopix Project is shown below with supporting information attached.
Of course, with LifeTopix, it is easy to manage related tasks for projects. A hierarchy of tasks is supported if you need to create sub-tasks. To keep users on track, tasks are synced (optionally) with any calendar that the iOS device supports, including Google, iCloud and Exchange. For collaboration, projects and tasks can easily be shared with any participants through email in a few simple taps and they can open their copy of the task(s) in LifeTopix on their device. And hereto, reminders are set for tasks according to the users’ preferences.
Also, keep in mind that tasks can easily be organized and filtered by category, context tag, due date, last updated date, status, associated item, priority and task owner. A LifeTopix task Hierarchy is shown below.
As mentioned, LifeTopix is an all-in-one app; consequently, just like IQTELL, the calendar is built in. At LightArrow, we understand that the calendar is one of the most important tools for work and life. That’s why we provide eight easy-to-read and user-friendly calendar views — Daily Agenda, as well as Daily, Weekly, Monthly and Yearly Calendar views with two options for each. Furthermore, users can choose the calendars (Google, Yahoo, Outlook, etc.) and items (Appointment, tasks, etc.) that they wish to view on the calendar by tapping the filter icon in the upper right. Information is always up-to-date because it is reflected from the mobile iOS device.
LightArrow apps allow different types of items including appointments, audio items, bill payments, drawing items, events, expenses, notes with tags, occasion reminders, photo items, projects, quick inbox items, checklists, reminders, shopping items, shopping lists, tasks, trips, video items, visits, health stats, medication, nutrition items, activity, wellness items, and more. This variety provides an advantage over traditional calendars that only include events.
Below, examples of the Daily Agenda, Weekly View, and Monthly View are shown.
Tickler and SomeDay / Maybe Items
In IQTELL, users are able to capture items they wish to complete “someday.” David Allen, the founder of GTD, recommends that followers of his system record everything into a reliable system. In LifeTopix, there are several ways that our users capture and collect items (our related videos at the bottom of this post go into this process, in detail). However, I wanted to briefly touch on the Quick Inbox and how it is useful to capture these items with “ticklers.”
For example, in the Quick Inbox shown below, I captured an item to remind me that someday I need to hire a bilingual marketing resource. I set a date to remind me when I reach the desired date. This item will appear on my calendar and I can choose to convert it to a project, if the timing is right.
We believe it’s important to have access to information you’ve collected in Evernote to support your productive lifestyle. Just like IQTELL, LifeTopix provides integration with Evernote, which is a top notes app. However, LifeTopix also includes its own note taking, which is quite powerful. LifeTopix notes sync directly with Evernote notes. In addition, LifeTopix includes a configurable “Evernote Feed,” which allows our users to view their Evernote notes in a list view and choose to convert those notes to tasks, projects, products, appointments, hosting events, attending events, notes, checklists, trips, visitors or inbox items. Furthermore, our users can view those notes directly in LifeTopix or in Evernote, and they can save attachments. Below, find examples of an Evernote Feed and LifeTopix Note synced with Evernote.
Reusable Checklists / To-Do Lists
IQTELL provides simple and reusable to-do lists. This is a feature that LifeTopix provides, as well. Sometimes, users just want to create a quick list of items to remember, but they don’t want to create a full-blown project with tasks or list of tasks. This is why we provide the ability to create a simple checklists. Below, see an example of a reusable checklist / to-do list in LifeTopix.
Contacts / CRM
LifeTopix includes contact management and customer relationship management capabilities beyond what you would expect from a mobile app. What’s important to know in context with this post and GTD is that contacts can be associated with tasks, appointments, reminders, notes, files, bookmarks and expenses when the Pro Contacts in-app purchase is included. I encourage you to read Successful CRM Recipes for the Small Business Owner to get an idea of the features you can expect to better manage contacts and customer relationships.
Helpful GTD Videos
Do you want to learn about how you can take advantage of LifeTopix for GTD? Watch these helpful videos.
Get it Now
Are you ready to get organized and get things done? Find LifeTopix at the Apple App Store by clicking the link below.
GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.