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Dropbox, Google Docs, and Evernote — A Balancing Act

A recent ques­tion on, ”What is the best way to bal­ance the use of Drop­box, Google Docs, and Ever­note” inspired us to cre­ate a post describ­ing how we sup­port these ser­vices from within Life­Topix so that our users can eas­ily place and track rel­e­vant pieces of infor­ma­tion in their proper con­text regard­less of its source. These three ser­vices (Ever­note, Drop­box, and Google Docs) are the choice within their cat­e­gory for our users, and most users use a com­bi­na­tion of all three based on their needs.

We’re con­stantly talk­ing to our users about how they use top notes ser­vices (Ever­note), top file stor­age ser­vices (Drop­box), and top col­lab­o­ra­tive doc­u­ment ser­vices (Google Docs). This has influ­enced us to sup­port these ser­vices from within Life­Topix, and also helped us to under­stand how users want to track rel­e­vant pieces of infor­ma­tion in their proper con­text regard­less of its source.

This post will explore how you might use these ser­vices when plan­ning a trip — to per­haps, Maui.

Ever­note: Real note tak­ing hap­pens in Ever­note. As a plat­form for notes, Ever­note gives you access to your seri­ous notes that build over time from any­where. When plan­ning your trip to Maui, you might want to jot down a few tourist attrac­tions and places you want to visit by using Ever­note. You can get to your notes from most devices using either the Ever­note app or via a browser on your Mac or PC, mak­ing it very easy to man­age the con­tent of these long-term reusable notes. Within a Life­Topix trip, you have access to an Ever­note entry used dur­ing trip plan­ning. After sync­ing your notes in All Online Notes and asso­ci­at­ing the notes with a topic item, you can view your notes within the con­text of your trip as we show you below.

Drop­box: By mak­ing it very easy to store files from the desk­top as well as from apps, Drop­box has become the file stor­age ser­vice of choice for our users. Again, we chose not to repli­cate this, but rather to allow our users to attach files from Drop­box into items within Life­Topix. For exam­ple, if you are plan­ning a trip with a group of friends, you might want to upload travel itin­er­aries, brochures, pho­tos, or other files that are nec­es­sary for your trip. After adding your Drop­box file folder to Life­Topix via Notes + Files, the file becomes avail­able for view­ing in con­text of the Maui trip. Notice the noti­fi­ca­tion on the Files icons below. Click­ing that icon allows you to view and edit these files.

Google Docs: For online col­lab­o­ra­tion, per­sonal doc­u­ments, and spread­sheets, Google Docs has the most trac­tion within our user base. Again, we allow Life­Topix items to eas­ily asso­ciate spread­sheets and other doc­u­ments that are authored, edited, and man­aged on Google Docs. For exam­ple, dur­ing your Maui trip, you might want to track shared expenses with your friends. Col­lab­o­rat­ing in a Google Docs spread­sheet and view­ing it within the con­text of the Maui trip is a great way to keep every­one on track with their trip expenses.

Per­sonal and col­lab­o­ra­tive notes, doc­u­ments, and files will con­tinue to be a het­ero­ge­neous approach based on what we have seen over the last few years. As a ven­dor of the most com­plete life orga­ni­za­tion and pro­duc­tiv­ity app, we have embraced the con­cept of get­ting more value from users’ notes, files, and doc­u­ments by allow­ing these items to be used in context.

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