GTD Basics – Methods for Capturing Items in LifeTopix

LifeTopix is an all-in-one productivity app for iPad and iPhone. We have many customers who follow David Allen’s Getting Things Done® (GTD) method and use LifeTopix to stay organized and productive. Many of these customers ask about the best ways to use LifeTopix for GTD® and our best practices. Today, we’re sharing tips for using LifeTopix to quickly capture ideas, to dos and other items that are in your head.

David Allen rewrote the Getting Things Done book for 2015 and beyond, which was originally published in 2001. In addition, LifeTopix has evolved since we first published the popular post, Best Practices for Getting Things Done – Capture and Collect in 2013. We strive to keep our customers up-to-date and hope you enjoy the new information we’re providing for you today.

What is GTD?

If you’re not familiar with GTD, it’s “the groundbreaking work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress-free productivity,” according to David Allen’s website.

In Allen’s latest book, he lays out five key phases of the GTD process:

  • Capturing
  • Clarifying
  • Organizing
  • Reflecting
  • Engaging

Our post today focuses on the “Capturing” phase of  GTD and describes the many ways that you can capture items in LifeTopix that are on your mind. Essentially, Allen states that it’s important to capture these items “outside your head.”

Watch the Video

Minimize Collection Buckets for Capturing Information

LifeTopix is an excellent app for capturing information simply because it organizes information all into one place. In Allen’s book, he states that you should minimize the number of collection buckets that you use to capture things to do and things on your mind. With LifeTopix, you can manage a variety of different types of information, which makes it ideal for minimizing those buckets.

As you know, information originates from several different channels, which results in many collection buckets. In some cases, these buckets can be multiple mobile apps and web-based applications. You receive messages from friends, family and colleagues. You check social media. You discover things on the web. And you receive information from other places — sometimes, it’s great ideas you’re thinking about.

The LifeTopix app combines email, social media, to do lists, your schedule, projects, tasks and more into one place. The many integrations, which include Evernote®, Toodledo®, Dropbox™, Box™, OneDrive™ (SkyDrive), Asana™, and Online Docs, are also helpful for minimizing the places where you collect information. For example, if you use Evernote® for note collections, you can easily manage those notes from LifeTopix.

More to Come

In the next few weeks, we’ll be posting more videos and tips to assist you with utilizing LifeTopix for GTD. Please subscribe to the Life Blog to stay up-to-date.

Learn about the next phases: 

GTD Basics – Methods for Clarifying Actions and To Dos in LifeTopix

GTD Basics – Methods for Organizing Actions and To Dos in LifeTopix

GTD Basics – Methods for Reflecting and Weekly Reviews in LifeTopix

GTD® and Getting Things Done® are registered trademarks of the David Allen Company. LightArrow Apps are not affiliated with or endorsed by the David Allen Company.

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