This topic gives you the abil­ity to cre­ate, orga­nize, pri­or­i­tize, track, and check off even your most com­plex tasks and projects in a stream­lined, nat­ural, and easy-to-understand way.

Key fea­tures of the Tasks + Projects topic

• abil­ity to track projects and to man­age all data asso­ci­ated with them, such as tasks, reminders, shop­ping lists, book­marks, pho­tos, videos, voice notes, notes, files, and services
• abil­ity to track each task with its asso­ci­ated infor­ma­tion includ­ing cat­e­gory, descrip­tion, due date, sta­tus, pri­or­ity, work effort required, start date, fin­ish date, and repeat schedule
• auto­matic reminders through inte­gra­tion with your device’s Calendar
• abil­ity to view all projects and tasks at-a-glance, or to fil­ter them by tar­get start date, due date, sta­tus, and so on
• sup­port for recur­ring tasks
• touch­points to most other topics
• abil­ity to cap­ture pho­tos, voice memos, and videos and asso­ciate them with the task or project
• abil­ity to view and update tasks eas­ily from My Calendar
• Google Tasks and Too­dledo sup­port for sync­ing task information

Using Tasks + Projects touchpoints

Touch­points to most of the other Life­Topix top­ics allow you to define tasks and projects from within the con­text of those top­ics. Exam­ple: If you need to per­form work for events you are plan­ning, you can define tasks directly in the Events topic. The same is true for assign­ments you have for school or work defined in the Edu­ca­tion topic, for health pro­ce­dures defined in the Health + Activ­ity topic, for ser­vices you receive as defined in the Peo­ple + Ser­vices topic, and so on. In all of these cases, the task infor­ma­tion you enter will be acces­si­ble not only from those top­ics, but also from Tasks + Projects.

How do I use Tasks + Projects?

The Tasks + Projects topic view pro­vides these sections:

• Task List — a fil­ter­able view of all tasks defined in LifeTopix
• Task Cal­en­dar — a fil­ter­able, calendar-oriented view of tasks defined in LifeTopix
• Online Tasks — tasks from Google and Toodledo
• All Projects — all projects defined in all subcategories
• Cat­e­gories for Projects — all Life­Topix projects, sorted by category

Work­ing With Tasks

If you spec­ify a due date for a task, a reminder is added to your device’s Cal­en­dar. Via Life­Topix Set­tings, you can con­trol how many days in advance of the due date the reminder will be generated.

Refer to Com­mon Fea­tures online help to learn about repeat func­tion­al­ity for tasks.

Task List

Tap Task List to view all the tasks defined in Life­Topix, includ­ing the tasks synced from Google or Too­dledo. Tasks in this view are sorted in ascend­ing order of due date; tasks with no due date are listed at the bot­tom under a sec­tion labeled Undated. If you wish to search for a task, tap the mag­ni­fy­ing glass at the top-right of the view.

Tap  to add a new task quickly by just spec­i­fy­ing the task’s name, or tap  to add a new task with details.

At the top of the view, you can tap any of the fol­low­ing options:

• All — to view all tasks
• Active — to view just the tasks whose sta­tus is not Can­celed or Completed
• Undated — to view just the tasks with no due date set for them
• Over­due — to view only the tasks whose due date has passed

You can also tap-and-hold an exist­ing task to dis­play a menu that will allow you to add that task to Quick Access, set its sta­tus or due date, view or edit its asso­ci­a­tion with other objects, or set its con­text tags.

A sta­tus icon appears to the left of every task, which indi­cates the following:

  Not Started

  In Progress

  On Hold

  Completed

  Canceled

To change the sta­tus of a task, tap the task’s sta­tus icon or tap-and-hold the task and select Set Sta­tus from the result­ing menu.

To sync a task with your Google or Too­dledo online account, tap the task, then tap or   in the right panel. The first time you con­nect to Google or Too­dledo, you will have to pro­vide your user­name and pass­word. This oper­a­tion requires net­work access. To under­stand the issues involved in sync­ing Life­Topix tasks and Google Tasks, please be sure to read the Google infor­ma­tion page. To under­stand the issues involved in sync­ing Life­Topix tasks and Too­dledo tasks, please be sure to read the Too­dle­doo infor­ma­tion page.

Task Cal­en­dar

To view all the tasks defined in Life­Topix in a fil­ter­able cal­en­dar view, tap Task Calendar.

Tap Day to view all tasks for a given day. This view loads today’s date by default. Tap  to advance to the next day’s view or tap  to go to the pre­vi­ous day’s view.

Tap Month to view all tasks for a given month. This view loads the cur­rent month by default. Tap  to advance to the next month’s view or tap  to go back to the pre­vi­ous month’s view. In this view, dates for which task data exists will have a “.” in them. Tap on a date in the cal­en­dar to have that date’s data dis­played in the view.

Tap Year to view all tasks for a given year. This view loads the cur­rent year by default. Tap  to advance to the next year’s view or tap  to go back to the pre­vi­ous year’s view. In this view, dates for which task data exists will have a “.” in them. Tap on a date in the cal­en­dar to have that date’s data dis­played in the view.

From the Day, Month, or Year view, you can tap Today to bring the cur­rent view to today’s date.

Tap the Fil­ter icon to be able to spec­ify whether or not to include inac­tive tasks. Tasks whose sta­tus is either can­celed or com­pleted are con­sid­ered inac­tive; all other tasks are con­sid­ered active, even if their due date is in the past.

Online Tasks

Online Tasks lists all the fold­ers and tasks from your Google and Too­dledo online accounts. Tap Online Tasks to go to its view.

To view your Google or Too­dledo fold­ers and tasks, tap Login in the respec­tive header and pro­vide your user­name and pass­word. This oper­a­tion requires net­work access. Tap  to access the Show Com­pleted option for includ­ing com­pleted tasks from Google or Too­dledo in the view.

Google spe­cific information:

• Google Tasks sup­ports sub­tasks. Because this release of Life­Topix does not sup­port sub­tasks, all Google Task tasks are dis­played in a flat list.

Too­dledo spe­cific information:

• Any tasks in your Too­dledo online account which do not have a folder spec­i­fied will reside in the Root Folder of the Too­dledo sec­tion of this view.
• The Too­dledo Root Folder always appears at the top of this sec­tion, fol­lowed by of all your Too­dledo fold­ers, sorted alphabetically.

An online task that has not yet been synced with Life­Topix will have  to the right. If the task is a Google task, you can tap it to dis­play the its name, sta­tus, and descrip­tion. If the task is a Too­dledo task, you can tap it to open a browser in order to view the task directly in Too­dledo. For Google and Too­dledo tasks, you can tap  to sync those tasks with LifeTopix.

A check­mark to the right of a task sig­ni­fies a hybrid task — a Google or Too­dledo task which has been down­loaded to your device, or a Life­Topix task which you have synced with Google or Too­dledo. Tap a hybrid task to view it in Life­Topix. When you make any change to a hybrid task in Life­Topix, that will cause the task you change to be synced to the online ser­vice from which it was first down­loaded or with which it was first synced.

To sync a Life­Topix task with your Google or Too­dledo online account, tap the task then tap or in the right panel.

When you sync a Life­Topix task with Google or Too­dledo, if the online ver­sion of that task has the most recent time­stamp, all of its infor­ma­tion will be copied to Life­Topix. If the ver­sion of that task in Life­Topix has the most recent time­stamp, all of its infor­ma­tion will be copied to Google or Toodledo.

Once you sync a task between Life­Topix and Google or Too­dledo, if you delete that task in Life­Topix, it will still exist in Google or Too­dledo. Sim­i­larly, if you delete that task in Google or Too­dledo, it will still exist in LifeTopix.

From a folder view, tap Sync All to sync every task in that folder. If a previously-synced task in Google or Too­dledo has been deleted from the online ser­vice, the Life­Topix copy of that task will be deleted as soon as you per­form a Sync All. If a hybrid task is deleted from Life­Topix but not deleted from the online ser­vice from which it orig­i­nally came, the next Sync All oper­a­tion will cause the hybrid task to be recre­ated in Life­Topix. Tasks that were added to the online ser­vice will result in a copy of that task being cre­ated in Life­Topix upon the next Sync All operation.

To revoke access to Google or Too­dledo from Life­Topix, tap the user name in the header of the cor­re­spond­ing online service.

Note: To under­stand the issues involved in sync­ing Life­Topix tasks and Google Tasks, please be sure to read the Google infor­ma­tion page. To under­stand the issues involved in sync­ing Life­Topix tasks and Too­dledo tasks, please be sure to read the Too­dle­doo infor­ma­tion page.

All Projects

Tap All Projects to go to its view.

In this view, all defined projects are ini­tially sorted alpha­bet­i­cally by name. Tap Sort to alter­nate between sort­ing projects by date mod­i­fied (with the most recently mod­i­fied one first) and alpha­bet­i­cally. Each project includes the project’s name, its num­ber of tasks, and either its update time or its cat­e­gory, depend­ing on which sort mode is cur­rently active. To define a new project, tap Add or tap  in the title bar. To view or edit the details of a project, tap the project. To view the tasks for a project, tap its . To delete a project, tap it and then tap  at the bot­tom of the view.

Cat­e­gories for Projects

Tap Add to cre­ate a new Projects cat­e­gory. Tap Edit to mod­ify an exist­ing category’s name, mark it hid­den, edit its Descrip­tion, or delete it. If you mark a cat­e­gory as hid­den, it will not appear in the Cat­e­gories for Projects sec­tion, even if a project has that cat­e­gory asso­ci­ated with it — that project must be viewed from All Projects. Hid­den cat­e­gories will still appear in a cat­e­gory picker, but will be labeled as hid­den. You can unhide hid­den cat­e­gories because they will still appear in the cat­e­gories list via Set­tings > Man­age Cat­e­gories or when you tap Edit.

Tap a cat­e­gory in the Cat­e­gories for Projects sec­tion to go to the projects view for that cat­e­gory. To define a new project in that cat­e­gory, tap  in the title bar.

If there are sub­cat­e­gories defined, two more sec­tions are pro­vided: All and the category’s subcategories.