Tasks + Projects

Get more done with the Tasks + Projects topic.

The eas­ier it is to man­age all the infor­ma­tion about what you want to get done, the more pro­duc­tive you will be. Tasks + Projects gives you the abil­ity to enter, orga­nize, pri­or­i­tize, track and check off even the most com­plex tasks and projects in the most stream­lined, nat­ural and easy-to-understand way imaginable.

For fol­low­ers of the GTD® method, get all of your tasks out of your head by using My Inboxes. Gather all your projects and tasks, assign them to Soon or Some­day buck­ets and con­vert these items to projects or tasks to be man­aged in the Tasks + Projects topic at a later time. Sim­plify choos­ing next actions by tag­ging your tasks with con­texts and group­ing your tasks by mul­ti­ple con­texts. Are you a user of Google, Too­dledo® or Asana tasks? No prob­lem. Sync your tasks from those online ser­vices or sync LightAr­row tasks to your online services.

The power of the Tasks + Projects topic is in the asso­ci­a­tion of related infor­ma­tion you have already entered into other areas of the app — such as events or trips you are plan­ning, edu­ca­tion assign­ments or health pro­ce­dures — you don’t have to re-enter infor­ma­tion in mul­ti­ple places in sep­a­rate appli­ca­tions like you would have to with other prod­ucts. Even bet­ter, you can cre­ate tasks and projects directly from within the con­text of those other top­ics. It is a bet­ter way to man­age all your activ­i­ties and a more effi­cient way to orga­nize them.

This topic is included in Life­Topix and is avail­able as an in-app-purchase in My.Agenda.

*Infor­ma­tion based on LightAr­row App Engine 8.

Tasks + Projects Touchpoints

Tasks + Projects

Shopping + Gifts Shop­ping + Gifts: man­age all asso­ci­ated shop­ping, such as prod­ucts, stores, and shop­ping lists
Events + Appointments Events + Appoint­ments: directly cre­ate and asso­ciate appoint­ments with projects
Travel + Places Travel + Places: from the Travel + Places topic, man­age tasks for trips, vis­i­tors, places, and travel ser­vices
People + Services Peo­ple + Ser­vices: asso­ciate ser­vices uti­lized and the providers for those services
Health + Goals Health + Goals: cre­ate health projects directly in Tasks + Projects; man­age tasks for goals, activ­i­ties, nutri­tion, health stats, and health projects
Finances Finances: directly asso­ciate tasks with banks or finan­cial assets, and cre­ate or asso­ciate finan­cial notes and expenses with projects
Education Edu­ca­tion: cre­ate edu­ca­tion projects directly in Tasks + Projects
Notes + Files, Lists Notes + Files, Lists: directly asso­ciate and cre­ate notes and check­lists, and attach and asso­ciate files
Media Media: eas­ily man­age all asso­ci­ated media, such as pho­tos, video clips, audio clips
Bookmarks + Lockers Book­marks + Lock­ers: man­age all rel­e­vant book­marks from directly within projects
LifeTopix Calendar icon My Cal­en­dar: com­plete daily agenda, month/list views: all date rel­e­vant items in one place

51 Comments


  1. Wendy
    Jan 19, 2014

    I am very inter­ested in this app but the one fea­ture I am look­ing for is the abil­ity to use the Pomodoro fea­ture for time man­age­ment. I thought if you had this timer abil­ity it would be in the task sec­tion. Is this fea­ture avail­able and I am just miss­ing it? Thank you for your assistance,


  2. Lee
    Nov 10, 2013

    I just installed Life­Topix, and I was hop­ing to be able to sort/group my IOS task list — which show up in Life­Topix as undated tasks — by pri­or­ity. Is there a way to do that? Also, my IOS tasks were orig­i­nally cre­ated in Out­look and synced with IOS tasks. Is there any way to carry over the Out­look cat­e­gories as well? I under­stand that IOS may not bring that info over, but it def­i­nitely brings over task priorities.

    Thanks.


    • Team LightArrow
      Nov 10, 2013

      Hi Lee,

      Thank you for reach­ing out to us with your question.

      In our next update we will allow you to group tasks (and many other items) by many dif­fer­ent cri­te­ria includ­ing due date, cat­e­gory, asso­ci­ated item, sta­tus, pri­or­ity, etc.

      We will look into what is pos­si­ble con­cern­ing brin­ing in Out­look cat­e­gories as well as the task priorities.

      Best Regards,
      Team LightArrow


  3. Bill
    Nov 01, 2013

    I just installed Life­Topix. Ione a com­puter busi­ness and deal with ser­vice calls on a reg­u­lar basis. To log each call so that I can then bill the cus­tomer it appears that projects may be the best way to do it?
    I would like your input as to whether this is the best way with your soft­ware.
    Thanks


    • LightArrow
      Nov 01, 2013

      Bill,
      Thanks for reach­ing out. Yes, the best thing would be to cre­ate a project per cus­tomer — that way you can track tasks, expenses, reminders, appoint­ments etc. per project. In the future, we are adding more cus­tomer rela­tion­ship man­age­ment fea­tures, where you can tie projects to per­sons. Today you can spec­ify who the project par­tic­i­pants are, but not who the project is for.
      Please do fre­quent Online Back­ups and Email Back­ups from the Set­tings view of the app as a good prac­tice.
      Best regards,
      Team LightArrow


  4. David Moon
    Oct 17, 2013

    OK…I fig­ured out that Life­Topix does auto­mat­i­cally sync with Too­dleDo. Thanks for the fast reply.

    But please con­sider adding this in future releases. I have peo­ple in my office who add tasks for me via Too­dleDo (on a desk­top PC) that I need to auto­mat­i­cally show up on my ipad. Until Life­Topix does this, I will con­tinue using the Too­dleDo app for tasks.

    But the Topix cal­en­dar is fantastic.


    • Team LightArrow
      Oct 17, 2013

      Hi David,

      Thank you for the great sug­ges­tion. We agree this makes sense and will plan to add sup­port for includ­ing Too­dledo tasks (even when not synced) in our views in a future update.

      Best Regards,
      Team LightArrow


  5. David
    Oct 16, 2013

    I can’t fig­ure out how to sync my Agenda with too­dledo. I bought the entire $4.00 package.


    • Team LightArrow
      Oct 16, 2013

      Hi David,

      Thank you for reach­ing out to us.

      To sync with Too­dledo you must first sign in to your account. Go to “Set­tings” –> “Logins for Inte­gra­tions” and sign in to Toodledo.

      If you want to sync your tasks with Too­dledo sim­ply go to “Tasks + Projects” –> “Online Tasks” where you will find your Too­dledo tasks.
      You can also sync a local task with Too­dledo by open­ing the task’s detail view and from the right side panel under the “Sync” sec­tion tap­ping on the Too­dledo icon.
      On the iPhone the right side panel can be accessed by tap­ping on but­ton (green cir­cle with white arrow) located at the bot­tom right of the screen.

      If you want to sync your notes with Too­dledo sim­ply go to “Notes + Files” –> “Online Notes” where you will find your Too­dledo notes.
      You can also sync a local note with Too­dledo by open­ing the note’s detail view and from the right side panel under the “Sync” sec­tion tap­ping on the Too­dledo icon.

      Please let us know if you need any­thing else.

      Best Regards,
      Team LightArrow


  6. Omar
    Aug 02, 2013

    Hi,

    I would sug­gest to include a meet­ing min­utes part into your app.

    And also a zoom con­trol for draw­ing notes; spe­cially for detail­ing writ­ing into the draws or hand writing.

    Best regards,

    Omar


    • LightArrow
      Aug 02, 2013

      Hi Omar,
      Thanks for the sug­ges­tions! We do plan to improve our sup­port for meet­ing sched­ul­ing and con­duct­ing (includ­ing cap­tur­ing notes and tasks in-flight). You can zoom into the draw­ings by expand­ing with two fin­gers (zoom out and pinch in). You can also move the draw­ing around with two fin­gers when zoomed in.
      Team LightArrow


  7. Sam
    Jun 17, 2013

    Hi again,

    We can now define task time by enter­ing a num­ber. It would be even bet­ter if you could include a sim­ple task com­ple­tion per­cent­age slider.

    You could also have an effort scroller to indi­cate easy, medium, heavy.


    • LifeTopix Support
      Jun 17, 2013

      Hi Sam,

      Thank you for reach­ing out to us.

      We appre­ci­ate your sug­ges­tions as we are always look­ing into ways to improve the user expe­ri­ence in the app.

      Best Regards,
      Team LightArrow


  8. Yanko
    Dec 05, 2012

    Hi,
    When I open the app on my IPad 2, IPhone 4 or IPod touch a mes­sage that reads “load­ing data” appears and the app dont open..have to close and open the app to make it work..but some­times I have to do this more than once..its frustrating.


    • LightArrow
      Dec 05, 2012

      Hi Yanko,
      We truly apol­o­gize for this. We are aware that this does affect some users at times when iCloud sync is enabled. We made some fixes for it in the 5.1.1 update, and are look­ing into find­ing the cause to make addi­tional fixes. We are unable to repro­duce it eas­ily, but the devel­op­ment team is work­ing hard on this issue to make sure it works smoothly for all users.
      Best regards,
      Team LightArrow


  9. Jere
    Nov 17, 2012

    Any plans or changes to sync tasks between Things and Life­topix (like with Google tasks and Toodledo)?


    • LightArrow
      Nov 17, 2012

      Hi Jere,
      We are always look­ing for other apps to inte­grate with. The apps that have an online com­po­nent (Ever­note, Too­dledo etc.) pro­vide the nec­es­sary inter­faces to apps like us, so that we can inte­grate with them. We’ll inves­ti­gate to see if Things has an online com­po­nent, and pro­vides the facil­i­ties needed for us to inte­grate with it.
      Best regards,
      Team LightArrow


      • Gina
        Aug 18, 2013

        I would be seri­ously inter­ested in this app if it integrated/sync’d with Toodledo!


        • LightArrow
          Aug 18, 2013

          Hi Gina,
          Our all-in-one app Life­Topix inte­grates with Too­dledo for tasks and notes. Pro.Notes inte­grates with Too­dledo notes, and My.Notes does the same with an in-app pur­chase.
          We look for­ward to user feed­back to enhance our inte­gra­tions. Life­Topix also inte­grates with Google Tasks and Asana.
          Best regards,
          Team LightArrow


  10. Micah
    Sep 29, 2012

    I’m start­ing to get noti­fi­ca­tions for tasks that are com­plete. That wasn’t hap­pen­ing before, right? Is this a bug?


    • LightArrow
      Sep 29, 2012

      Hi Micah,
      You are cor­rect. It’s a bug that is fixed in the next update.
      Best regards,
      Team LightArrow


  11. Lanette h
    Sep 29, 2012

    Hi I am very new –is there some where very sim­ple and basic to go to to learn how to use this — the idea of it is exactly what I have been search­ing for !! Even tried to invent it myself (ha ha) any­way I see so much poten­tial here BUT don’t have a clue how to use it !!!!!! Thanks, Lanette


  12. marcel
    Sep 12, 2012

    Hi,
    I seem to be miss­ing (or over­look­ing) a fea­ture to attach an exist­ing appoint­ment tto my projects or other objects.

    E.g. — today I cre­ated an appoint­pemnt with a ser­vice provider. But — I also have a project to which that very same appoint­ment needs to be attached. Can this be done?

    NExt — I planned a hol­i­day and the site sent me a cal­en­dar fileto import. That works fine, but I can­not attach it to a hol­i­day project. Or do I miss something?

    Cheers


    • LightArrow
      Sep 14, 2012

      Hi Mar­cel,
      Once a Life­Topix appoint­ment has been asso­ci­ated with one topic item (for exam­ple, a ser­vice), you can only change its asso­ci­a­tion to another topic item (like a project) via the appoint­ment detail view’s Asso­ci­a­tion sec­tion. It cur­rently can­not be asso­ci­ated with mul­ti­ple items at the same time.
      Regard­ing the sec­ond ques­tion, you can tap and hold on the device cal­en­dar item in the My Cal­en­dar view to cre­ate a Life­Topix appoint­ment out of it. Then you can use its Asso­ci­a­tion sec­tion in the detail view to asso­ciate with your hol­i­day project in Life­Topix.
      Best regards,
      Team LightArrow


  13. Kate
    Sep 03, 2012

    I’m new to Life­Topix and am still try­ing to figure-out what I can do with it — thanks for a great prod­uct. I can *almost* use Tasks/Projects or Events for meal-planning. For exam­ple, cre­ate a catagory under Projects called “Meal Plans”, and items under that like “Tuna Casse­role”. I’m look­ing for the abil­ity to select sev­eral meal plan items that I want to have soon, and have the shop­ping items asso­ci­ated with them (2 cans tuna, white rice, peas, etc.) added to my shop­ping list. This part can be done. The only thing miss­ing is the abil­ity to keep those shop­ping items asso­ci­ated with that Project/Task for future use. Cur­rently, if I delete the tuna from my shop­ping list, it’s no longer asso­ci­ated with the “Tuna Casse­role” item. I’d like to be able to con­fig­ure the “Meal Plans” project (only) to save its shop­ping items so I don’t have to re-think my shop­ping list for a meal item every time I choose it.


    • LightArrow
      Sep 03, 2012

      Hi Kate,
      One thing that mau help — when view­ing the shop­ping list, if you choose the “Open” tab, it hides the checked off items. So instead of delet­ing shop­ping items, if you check them off, they will not show up. And later, when you want them back again, you can go to the “All” tab, and uncheck them to make them active again. We hope this helps.
      Best regards,
      Team LightArrow


  14. Louis
    Jul 06, 2012

    Im using this app is good. A lit­tle sug­gest for the app, if I com­pleted a task,hope can take off the task from ” what to do next” list.


    • LightArrow
      Jul 06, 2012

      Hi Louis,
      Thank you for using Life­Topix. We agree with your sug­ges­tion. We’ll add that to our roadmap to deliver in an update in the near future.
      Best regards,
      Team LightArrow


  15. David Stowell
    Jun 12, 2012

    Hi, it’s great using your app! In a future update could it be pos­si­ble when adding an appoint­ment to be able to select which Device cal­en­dar the appoint­ment is added to rather than just set a default one in set­tings?
    Thanks


    • LifeTopix Support
      Jun 12, 2012

      Hi David,

      We’re so pleased that you are enjoy­ing LifeTopix!

      We agree that be able to spec­ify which device Cal­en­dar items get added to (vs. a sin­gle “default”) would be a good idea. We are hop­ing to get that fea­ture in to a release later this summer.

      Best regards,
      Team LightArrow.


  16. Lew Payne
    May 16, 2012

    I notice that when I set an [appoint­ment] using Life­Topix (the appoint­ment is related to a par­tic­u­lar project in this case), it appears on my Cal­en­dar… but when cre­at­ing the appoint­ment, I do not have con­trol over when the reminder should chime me. I also can­not set a “1st” and “2nd” reminder for the appoint­ment, with­out going into the default iPhone cal­en­dar and set­ting them man­u­ally. Can you PLEASE inte­grate the exist­ing iPhone cal­en­dar fea­tures into your product?

    I would like to be able to con­trol “1st” and “2nd” reminder chime times for an appoint­ment (or task with a due date), at the time I create/enter the task or reminder. Hav­ing a “default” reminder time in your [set­tings] is okay, but some tasks and appoint­ments require a longer or shorter reminder period, depend­ing on where they are (e.g., an appoint­ment that requires 2 hours of dri­ving to get to). Thank you.


    • LifeTopix Support
      May 16, 2012

      We agree that these would be very nice fea­tures to add to Life­Topix. We have added that as a fea­ture to imple­ment in a forth­com­ing release.

      Hope­fully Apple gives us what we need in order to allow a Life­Topix user to be able to spec­ify a 2nd reminder.


  17. Lew Payne
    May 16, 2012

    Is there a way of set­ting up depen­dent projects (and tasks)? For exam­ple… a “home repair” project might have three tasks… “patch holes,” “prime dry­wall,” and “paint walls.” One can­not be done before the other. I can set a due date on the first item, but I’d also like to set “rel­a­tive” due dates on the next two items. For exam­ple… Oct 1st for “patch holes” and then “1 week after” for “prime dry­wall” and then “one week after” for paint walls. Com­plet­ing item #1 would auto­mat­i­cally acti­vate the due date for item #2, and once item #2 was done, it would acti­vate the due date for item #3.

    The same applies to projects… I may not be able to com­mence my “build air­plane” project until I fin­ish the “build air­plane hanger” project, and so on.

    Thank you.


    • LifeTopix Support
      May 16, 2012

      We have plans to add sup­port for sub­tasks, and that will include the abil­ity for you to be able to spec­ify dependencies.

      We don’t have a time­frame for this sup­port yet, but it is very high pri­or­ity for us so we hope to be able to begin work­ing on it very soon.

      Best regards,
      Team LightArrow.


  18. Yoav
    Mar 30, 2012

    Hi
    I love the inte­grated phi­los­o­phy, great prod­uct.
    How­ever, taksk lists are all­ways dif­fi­cult to use when you have par­al­lel projects. I find that set­ting a due date for things is use­less because it is hard to fol­low and main­tain everything.

    A very use­ful fea­ture for tasks and projects that I find makes the dif­fer­ence is the abil­ity to cre­ate a flex­i­ble time­line with mile­stones for projects that have a sequen­tial struc­ture (not just a col­lec­tion of tasks) . Using a sim­ple Gnatt inter­face you can see all the projects in par­al­lel, set and update dates for mile­stones. the detailed tasks can be asso­ci­ated with a mile­stone and not be detailed in the Gnatt chart (maybe only as a com­ple­tion per­cent­age). This way, you can drag the dates of the mile­stones etc.

    another thing that can be help­ful is a focus view — I usu­ally spend a few min­utes every evening going over every­thing, decid­ing what to do tomor­row. it would be help­full if there will be a way to flag things, and have a work view in which I see only the flagged items.
    This can be done at sev­eral level — at the end of each month decide what to do next month. out of that list, in the end of each week decide what to do next week, and out of that list, at the end of each day decide what to do tomor­row. I work this way and it is very helpful.

    Y


    • LifeTopix Support
      Mar 30, 2012

      Hi Yoav,

      Thanks very much for your thoughts and feedback.

      We have a lot of sim­i­lar ideas for ways to make man­ag­ing tasks more pow­er­ful and flex­i­ble. Stay tuned to our roadmap for the excit­ing news on that front as it develops!

      Best regards,
      Team LightArrow.


  19. Keith
    Mar 23, 2012

    Hi Life­Topix. I now use Life­Topix for all my work track­ing and have a cou­ple of thoughts.

    Recur­ring tasks where the next task is only cre­ated once the cur­rent task is completed.

    Abil­ity for tasks to have sub tasks as I have some tasks that I don’t really want to make projects out of but would like to break into some smaller tasks and have them con­tained. I have tried using a dated note and had the related tasks under the note. Maybe a task can have other tasks,notes, check­lists etc? But then they are projects dis­guised as notes to achieve subtasks.


    • LifeTopix Support
      Mar 24, 2012

      Hi Keith,

      Thank you for sub­mit­ting your ideas and requests.

      Regard­ing the abil­ity to set up a recur­ring task whereby the next task instance doesn’t get gen­er­ated until the cur­rent task is com­pleted: we think that is an inter­est­ing idea. We’re going to give that some thought as to how we might be able to work that into the exist­ing prod­uct design.

      As for sub­tasks, that is already some­thing on our list to be added to the prod­uct. We don’t have a firm date for it yet, but we should be able to get to that soon.

      Best regards,
      Team LightArrow.


  20. AlexE
    Jan 03, 2012

    Does Life­Topix sup­port my exist­ing Google Cal­en­dars so I don’t have to re-enter the information?


    • LifeTopix Support
      Jan 03, 2012

      Not yet, but we do plan to add Google tasks and then cal­en­dar inte­gra­tion this year. We’ll update our roadmap page with a time­frame once we have com­pleted our effort assess­ment.
      Best regards,
      Team LightArrow


  21. Verch
    Dec 13, 2011

    Do you have sub­tasks already?


    • LifeTopix Support
      Dec 13, 2011

      Hi Verch,

      We do not cur­rently sup­port sub­tasks, but we do have that in our prod­uct plan.

      As soon as we have that sched­uled, we will update our roadmap accordingly.

      Best regards,
      Team LightArrow.


  22. Crig
    Sep 15, 2011

    How indepth is the project func­tion­al­ity? I need to track par­ent, depen­dent and sib­ling tasks all asso­ci­ated with a mul­ti­tude of projects, both big and small (like MS Project). Can indi that clearly and eas­ily using life­topix or is the pro­gram more con­strained to sin­gle level task man­age­ment?
    Sounds like a great tool if…


    • LifeTopix Support
      Sep 15, 2011

      Hi Crig,
      We do not cur­rently sup­port hier­ar­chi­cal tasks and task depen­den­cies. It is in our plans. We add a lot of depth to the project data (beyond tasks) by mak­ing it easy to asso­ciate other related data such as media files, notes, doc­u­ments, shop­ping, check­lists, reminders, etc.
      We wel­come user feed­back in pri­or­i­tiz­ing new fea­tures, and hier­ar­chi­cal tasks are being requested by our peer users, so we plan to imple­ment that hope­fully in the next few releases (we do a fea­ture release every 4–8 weeks).
      Best regards,
      Team LightArrow


  23. Wes
    Sep 15, 2011

    Can you share tasks between other users or even lists (shop­ping, etc.)? Very inter­ested in doing some sort of col­lab­o­ra­tive effort between users, assign­ing tasks to oth­ers or at least know­ing when one per­son com­pletes a part of the task.

    Also, does the pro­gram allow you to enter sub tasks?


    • LightArrow
      Sep 15, 2011

      Hi Wes,
      We do not sup­port sub­tasks yet. It is in our plans.
      We sup­port shar­ing of tasks and var­i­ous items via email. The details can be found under the page: http://lightarrow.com/lifetopix/online-help/common-features
      Over time, we plan to fur­ther enhance col­lab­o­ra­tion between users.
      Best regards,
      Team LightArrow


  24. Jen
    Sep 08, 2011

    How does this app work w/ my cur­rent cal­en­dar which is synced with my exchange account? Thanks!


    • LifeTopix Support
      Sep 10, 2011

      Hi Jen,
      Life­Topix allows you to auto­mat­i­cally add entries to your device cal­en­dar for date-relevant items in Life­Topix such as trips, vis­its, tasks, projects, etc. (regard­less of what else your device cal­en­dar is synced with). Also, its My Cal­en­dar view allows you to view your device cal­en­dar entries along with all Life­Topix date-relevant items. More info at: http://lightarrow.com/lifetopix/common-questions/lifetopix-data-on-other-calendars — hope you enjoy using Life­Topix!
      Best regards,
      Team LightArrow


  25. Jason
    Aug 29, 2011

    I’m con­sid­er­ing switch­ing over to Life Topix as a more com­pre­hen­sive plan­ner, but was won­der­ing about repeat­ing task.
    How are they han­dled? Can task be set to repeat an infi­nite amount of times? Can they be set to repeat from the due date or is it only by com­ple­tion date?

    Thanks for your help in advance.


    • LifeTopix Support
      Aug 29, 2011

      Hi Jason,
      Yes, Life­Topix sup­ports repeat­ing tasks and goes by the due date for cre­at­ing them. The max­i­mum repeat num­ber is con­fig­urable from Set­tings — it can be set to 12, 24, 36. or 48, and the inter­vals are daily, weekly, monthly, or yearly.
      We wel­come sug­ges­tions from our users to evolve the fea­tures.
      Best regards,
      Team LightArrow

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