Real Estate Professionals and Property Managers — LifeTopix is for You

Realtor

Most REALTORS®, Real Estate Agents and Prop­er­ty Man­agers are road war­riors – con­stant­ly on the go with ever increas­ing­ly busy sched­ules. Wouldn’t it be great if an app could help them find more time in the day? It’s pos­si­ble with the Life­Topix app from LightAr­row.

Real estate pro­fes­sion­als often use devices such as iPhones and iPads to search for list­ings, to com­mu­ni­cate, and to stay pro­duc­tive. Great news. The avail­abil­i­ty of use­ful mobile apps for these pro­fes­sion­als is becom­ing more wide­spread as mobile devices gain pop­u­lar­i­ty, mak­ing their lives eas­i­er.

Many LightAr­row cus­tomers are real estate agents and prop­er­ty man­agers. Many use the Life­Topix app to man­age and con­sol­i­date their busy sched­ules, con­tacts, ser­vice providers, doc­u­ments, and more into one place. In fact, because such a large num­ber of LightAr­row’s cus­tomers are real estate pro­fes­sion­als, LightAr­row is plan­ning to imple­ment a solu­tion cus­tomized for them using the LightAr­row App Engine.

This post focus­es on what the Life­Topix app offers real estate pro­fes­sion­als today, and how these pro­fes­sion­als are using the Life­Topix app to orga­nize and man­age their sched­ules, busi­ness infor­ma­tion, and more.

What LifeTopix Provides for Real Estate Professionals Today

Real Estate Pro­fes­sion­als are using Life­Topix every day to man­age the fol­low­ing items (and more):

  • Open Hous­es and oth­er Events – Plan open hous­es and oth­er events.
  • Check­lists – Cre­ate home sell­ing or buy­ing check­lists and share check­lists with clients over email.
  • Prop­er­ties – Man­age a list of prop­er­ties with spe­cif­ic details through Life­Topix Assets.
  • Cal­en­dar – Stay on task and on time.
  • Con­sol­i­dat­ed Appoint­ments and Reminders – Events and reminders from the iOS Cal­en­dar and Reminder apps are con­sol­i­dat­ed into one place.
  • Loca­tion Ser­vices – Plan show­ings by loca­tion.
  • Pass­words and Pri­vate Infor­ma­tion – Keep track of user­names, pass­words, and secret text such as secu­ri­ty and gate codes.
  • Doc­u­ment Man­age­ment – Eas­i­ly orga­nize and retrieve doc­u­ments stored in Drop­box, Box, Google Docs, and OneDrive.
  • Infor­ma­tion Man­age­ment – Gath­er infor­ma­tion from mul­ti­ple chan­nels (email, social, web, and more) and make that infor­ma­tion action­able.
  • Expens­es – Keep track of mar­ket­ing, enter­tain­ment, trav­el, or oth­er expens­es.
  • Con­tacts – Keep track of clients (cus­tom sta­tus­es, con­tact logs, cus­tom forms, alerts, and more).
  • Ser­vice Providers – Keep track of title com­pa­nies, Escrow com­pa­nies, lenders, inspec­tors, gen­er­al con­trac­tors, real estate investors, handy­men, etc.

All of these items are nat­u­ral­ly con­nect­ed through­out the app; there­fore, it’s not nec­es­sary to enter items over and over again as in dis­con­nect­ed apps.

Keep read­ing to see exam­ples of how the Life­Topix app can help real estate pro­fes­sion­als in the above areas.

Planning Open Houses and Other Events

Keep­ing track of details when con­duct­ing open hous­es and oth­er events can be chal­leng­ing for real estate pro­fes­sion­als. With Life­Topix, they can cre­ate a Life­Topix Event and invite prospec­tive buy­ers to the open house via email with­in the app. The app makes it easy to keep track of respons­es and com­mu­ni­cate with invi­tees, as shown below.

LifeTopix for Real Estate - Events

Life­Topix also makes track­ing details for events easy. For exam­ple, when an event is cre­at­ed, all infor­ma­tion asso­ci­at­ed with the event can eas­i­ly be con­nect­ed with it; mak­ing it easy to find the impor­tant infor­ma­tion.

Keeping Track of To-dos Through Checklists

Keep­ing track of to-dos, open house check­lists, main­te­nance lists, and oth­er items such as client “must-haves” for a new home is easy with Life­Topix. For exam­ple, real estate pro­fes­sion­als can keep track of items that they and a sell­er must com­plete before an open house event occurs. Real estate pro­fes­sion­als can eas­i­ly cre­ate and share check­lists. These check­lists, shown below, are print­able, reusable, sortable, and share­able via email.

LifeTopix Checklists for Realtor

Tracking Properties

It’s impor­tant for busy real estate pro­fes­sion­als and prop­er­ty man­agers to track details for the prop­er­ties they’re buy­ing, sell­ing, or man­ag­ing. In Life­Topix, real estate pro­fes­sion­als keep track of prop­er­ty details through the Home + Assets top­ic.

With­in an asset, real estate pro­fes­sion­als can record sell­er details, pur­chased cost, cur­rent val­ues, man­u­fac­tur­ers, mod­els, mapped loca­tions, and con­text tags. They can also asso­ciate tasks, appoint­ments, reminders, notes, check­lists, files, book­marks, expens­es, ser­vices, audio record­ings, pho­tos and videos to the prop­er­ty asset.

With these asso­ci­a­tions, for exam­ple, when an appoint­ment is added to an asset, the details of the prop­er­ty are auto­mat­i­cal­ly asso­ci­at­ed with the appoint­ment (which dis­plays on the cal­en­dar). This makes it easy to find all the details of the prop­er­ty in one place.

An exam­ple of an asset cre­at­ed for a prop­er­ty in Life­Topix is shown below.

LifeTopix Assets

Managing Appointments and Reminders

LightAr­row under­stands that real estate pro­fes­sion­als jug­gle a moun­tain of appoint­ments and tasks. Life­Topix pro­vides them with ver­sa­tile cal­en­dar views for their iPhone or iPad. It helps real estate pro­fes­sion­als man­age show­ings, meet­ings, projects, to-dos, reminders and more all in one view, sav­ing valu­able time.

Life­Topix also includes a print­able dai­ly agen­da and day, week, month, and year views – con­fig­urable to indi­vid­u­al­ly show or hide events, such as appoint­ments, tasks, trips, projects, check­lists (to-do lists), notes, and items from the iPad or iPhone cal­en­dars.

With Life­Topix, the real estate pro­fes­sion­al can effort­less­ly switch to and from views and eas­i­ly search for any data item. Cal­en­dar item types, events and items from dif­fer­ent cal­en­dars are dif­fer­en­ti­at­ed by col­ors, as shown below, mak­ing it easy to take con­trol of a busy sched­ule.

LifeTopix Calendar

Many real estate pro­fes­sion­als use a task man­age­ment app or check­list app, the iOS reminders app, and the iOS cal­en­dar. Life­Topix is inte­grat­ed with the iOS cal­en­dar app – result­ing in a cal­en­dar that uni­fies all the cal­en­dars that the iOS cal­en­dar sup­ports (Google cal­en­dar, Out­look, etc.). Fur­ther­more, Life­Topix inte­grates with the iOS Reminders app and it also includes built-in task man­age­ment and check­lists. With Life­Topix, all of this infor­ma­tion is com­bined into one view – giv­ing the real estate pro­fes­sion­al one-tap access to what’s impor­tant to him or her today, tomor­row and in the near future. This is all com­bined into their dai­ly Agen­da view, as shown below.

LifeTopix Agenda

Better Plan the Day with Location Services

With LifeTopix’s loca­tion-based view of appoint­ments and oth­er items, real estate pro­fes­sion­als can bet­ter plan their days based on the loca­tions of show­ings, clos­ings, meet­ings, and oth­er appoint­ments.

The built-in map auto­mat­i­cal­ly picks up the appoint­ments that are on the radar with­in a radius that they spec­i­fy. In addi­tion, the real estate pro­fes­sion­al can pick the types of items that show on the map. For exam­ple, they might wish to view appoint­ments, but not con­tacts. They can eas­i­ly choose this option through the pick­er that’s made avail­able in the Near Me view. An exam­ple of the Near Me view (with the pick­er open) is shown below.

LifeTopix Location Services

Remembering Passwords and Private Information

Real estate pro­fes­sion­als are required to keep track of mul­ti­ple pass­words for sev­er­al online sites and pri­vate infor­ma­tion such as secu­ri­ty codes for prop­er­ties. Life­Topix includes a secure pass­word man­ag­er and pri­vate infor­ma­tion orga­niz­er with strong, mil­i­tary-grade 256-bit AES encryp­tion for user­names, pass­words and any pri­vate notes, pho­tos and audio. This fea­ture helps real estate pro­fes­sion­als find this infor­ma­tion eas­i­ly and secure­ly, while on the go.

Managing Documents and other Files Such as Photos

Real estate pro­fes­sion­als man­age sev­er­al dif­fer­ent types of doc­u­ments and files includ­ing mar­ket­ing fly­ers, con­tracts, pho­tos, and more. Life­Topix works with sev­er­al cloud ser­vices where doc­u­ments are stored, which allows these pro­fes­sion­als to asso­ciate doc­u­ments with items (such as prop­er­ty assets or con­tacts) in Life­Topix.

There are sev­er­al advan­tages to cloud ser­vice inte­gra­tion. Real estate pro­fes­sion­als can eas­i­ly orga­nize, find, and view impor­tant doc­u­ments such as pho­tos, con­tracts, and mar­ket­ing mate­ri­als on the go (no lap­top required). In the exam­ple below, a fly­er is asso­ci­at­ed with a prop­er­ty (asset) in Life­Topix.

LifeTopix Documents

Gathering Information from a Variety of Channels

Today, savvy real estate pro­fes­sion­als are using var­i­ous social media chan­nels to gath­er infor­ma­tion and to mar­ket their com­pa­nies and prop­er­ties. In addi­tion, these pro­fes­sion­als receive dozens of email mes­sages every day. Infor­ma­tion is also received from a vari­ety of oth­er chan­nels (phone, notes, face-to-face con­ver­sa­tions, etc.), which makes keep­ing up with it all prac­ti­cal­ly impos­si­ble.

This is why LightAr­row cre­at­ed “Inbox­es” (avail­able with the Pro Inbox Pack in-app pur­chase) in Life­Topix, which is shown below. Each tile in the screen­shot rep­re­sents a dif­fer­ent chan­nel such as a Twit­ter feed, Email feed, Web feed, and Face­book feed (all fil­tered by cho­sen key­words and oth­er options); and Quick Inbox entries (ideas gen­er­at­ed dur­ing con­ver­sa­tions, research, etc.).

Inboxes

Using social media requires lis­ten­ing and act­ing on the infor­ma­tion that’s gath­ered. Life­Topix is an excel­lent app for gath­er­ing infor­ma­tion through social media and oth­er chan­nels – and com­mu­ni­cat­ing with oth­ers. For exam­ple, with LifeTopix’s Pro.Inbox Pack, the real estate pro­fes­sion­al can gath­er infor­ma­tion from mul­ti­ple chan­nels, includ­ing Twit­ter, Face­book, the Web, Email, and sim­ply through jot­ting down ideas and notes (Quick Inbox). Life­Topix makes it easy to com­mu­ni­cate with oth­ers from mes­sages and posts gath­ered from mul­ti­ple chan­nels as demon­strat­ed below.

LifeTopix Channel Integration

Life­Topix then goes one step fur­ther by allow­ing real estate pro­fes­sion­als to make this infor­ma­tion “action­able.” For exam­ple, Twit­ter posts can be con­vert­ed to tasks, projects, appoint­ments, notes, and more – which can be viewed direct­ly on their Life­Topix cal­en­dar. View an exam­ple below.

LifeTopix Inbox Conversions

Tracking Expenses

Real estate pro­fes­sion­als are always look­ing for bet­ter ways to sim­pli­fy expense track­ing. With Life­Topix, real estate pro­fes­sion­als can eas­i­ly track expens­es through the Finances top­ic. With Life­Topix, all the top­ics are nat­u­ral­ly con­nect­ed so users can add an expense direct­ly to a prop­er­ty (asset) and then view it from the Expens­es top­ic, as well. An exam­ple of a group of expens­es asso­ci­at­ed with a prop­er­ty is shown below.

LifeTopix Asset Expenses

Keep­ing track of asso­ci­at­ed receipts can also be a has­sle for real estate pro­fes­sion­al, but Life­Topix makes it easy. Real estate pro­fes­sion­als can sim­ply take a pho­to of the receipt and asso­ciate it with the expense.

Managing Contact Information

Life­Topix includes both basic man­age­ment of con­tacts, and also offers advanced con­tact man­age­ment with the Pro Con­tacts Pack in-app pur­chase. This pack adds Cus­tomer Rela­tion­ship Man­age­ment (CRM) and Con­tact Man­age­ment fea­tures to enhance the real estate pro­fes­sion­als’ sales activ­i­ties. This add-on is a great choice for real estate pro­fes­sion­als who want to keep track of leads, clients and busi­ness infor­ma­tion for peo­ple.

This in-app pur­chase allows real estate pro­fes­sion­als to asso­ciate tasks, appoint­ments, reminders, notes, files, book­marks, and expens­es with clients and con­tacts, allow­ing time­ly fol­low-ups and enhanced orga­ni­za­tion of infor­ma­tion.

It also adds a con­fig­urable spread­sheet-like view of con­tacts and CSV import/export, which gives real estate pro­fes­sion­als an easy way to add, view, sort, and man­age busi­ness infor­ma­tion for mul­ti­ple con­tacts.

In addi­tion, real estate pro­fes­sion­als can cre­ate call lists for client fol­low-ups, prospec­tive cus­tomers, or sim­ply for cold call­ing as shown below:

LifeTopix Call Lists

Life­Topix also includes cus­tom forms and fields to hold infor­ma­tion spe­cif­ic for their con­tacts, such as home list prices, home buy­ing require­ments, etc. To learn about cus­tom forms and fields, watch the fol­low­ing video:

Automatically Adding Contacts from Email

Real estate pro­fes­sion­als have sev­er­al con­tacts saved in their phones or Rolodex­es, and they receive sev­er­al email mes­sages dai­ly. While oth­er apps might pull infor­ma­tion from mul­ti­ple email inbox­es and auto­mat­i­cal­ly add con­tacts, Life­Topix allows its users to choose which con­tacts to add direct­ly from email mes­sages. They can add all con­tacts from a sin­gle email mes­sage or add a sin­gle con­tact from a select­ed mes­sage. They can sort their con­tacts by groups and add con­tacts direct­ly to spec­i­fied groups (direct­ly from an email mes­sage). The image below shows how this is done.

Contact Conversion

Out-of-the-box, users can man­age up to 100 con­tacts in Life­Topix. If they want to man­age more con­tacts, extra con­tact packs are avail­able via in-app pur­chas­es.

Managing Service Providers

Eas­i­ly find­ing con­tact infor­ma­tion for ser­vice providers while on the go is espe­cial­ly use­ful for the real estate pro­fes­sion­al. Life­Topix includes fea­tures for sav­ing details for real estate attor­neys, accoun­tants, inspec­tors, sur­vey­ors, lenders, bro­kers, inte­ri­or design­ers, and oth­er ser­vice providers, which saves valu­able time. In addi­tion, the real estate pro­fes­sion­al can group providers into cat­e­gories, rate providers, add online access (user­name and pass­word) infor­ma­tion, add loca­tion, and sort providers by rat­ing.

Want to Learn More About LifeTopix?

If you have ques­tions about how Life­Topix can help you suc­ceed and be more pro­duc­tive, you can learn more by vis­it­ing http://www.lightarrow.com or the App Store. Life­Topix is a full-fea­tured app at $7.99 US with absolute­ly no sub­scrip­tion fees. In-app pur­chas­es can be uti­lized to add fea­tures as you go.

To learn more about Life­Topix and its pric­ing, vis­it the App Store at: https://itunes.apple.com/app/lifetopix-all-in-one-organizer/id399076264?mt=8

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  1. […] Real Estate Pro­fes­sion­als and Prop­er­ty Man­agers – Life­Topix is for You. Most REALTORS®, Real Estate Agents and Prop­er­ty Man­agers are road war­riors – con­stant­ly on the go with ever increas­ing­ly busy sched­ules. […]

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