Events + Appointments
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WHAT CAN I DO HERE?

The Events + Appoint­ments topic enables you to man­age all the infor­ma­tion related to events you’re attend­ing and host­ing (such as meet­ings or par­ties); appoint­ments (items that occur as des­ig­nated times, such as doctor’s appoint­ment); reminders; occa­sion reminders; iOS cal­en­dar items; and iOS reminders. For exam­ple, from this view, if you’re plan­ning a meet­ing or party you can cre­ate an event, choose the invi­tees for the event, and email the invi­tees (directly from the view). When your orga­nize an event such as a wed­ding in your LightAr­row app, you can orga­nize items such as book­marks to wed­ding plan­ning web­sites; tasks for things to do related to your wed­ding; loca­tions related to your appoint­ments; ser­vice providers, such as bak­ers, cater­ers, and flower shops; and travel related items for your hon­ey­moon. In addi­tion, when party plan­ning, you can mark the invi­tees who plan to attend and the invi­tees who have declined the invi­ta­tion. This is espe­cially use­ful for wed­dings and other for­mal events; for exam­ple, if you’ve mailed invi­ta­tions and you need a way to keep track of the invi­tees who plan to attend, your app can pro­vide you with this ability.

GLOSSARY OF TERMS

Attend­ing Event: An attend­ing event is a heavy­weight event that you’re attend­ing, such as a wed­ding, birth­day party, open house, meet­ing, etc. Unlike appoint­ments, events allow asso­ci­a­tions with other items, such as tasks, check­lists, files, etc.

Host­ing Event: A host­ing event is a heavy­weight event that you’re plan­ning, such as a wed­ding, birth­day party, open house, meet­ing, etc. Unlike appoint­ments, events allow asso­ci­a­tions with other items, such as tasks, check­lists, files, etc.

Appoint­ment: A doctor’s visit, meet­ing, lunch meet­ing, or other light­weight sched­uled item.

Reminder: A one-time item to remind you when some­thing is to occur or a time-sensitive item that you need to be reminded of, such as a reminder to call your grand­mother or to pick up your spouse’s dry cleaning.

Occa­sion Reminder: A one-time or yearly item to remind you when some­thing is to occur, such as a fes­ti­val that you wish to attend.

iOS Cal­en­dar Item: Cal­en­dar items that are accessed on your iPhone, iPad, or iPod touch. You can view these cal­en­dar items directly from this view or on your iOS calendar.

iOS Reminder: Reminders that are accessed on your iPhone, iPad, or iPod touch. You can view these reminders directly from this view.

TOUCHPOINTS

Touch­points allow rel­e­vant infor­ma­tion to be shared seam­lessly between Events and the Peo­ple + Ser­vices and Travel + Places top­ics. For exam­ple, if you have out­ings you want to plan as part of a trip you are tak­ing, you can define that out­ing directly from within Travel + Places and it will show up as an out­ing in Events. Or, if a ser­vice provider for one of your events already exists in Peo­ple + Ser­vices, you can link to them directly, elim­i­nat­ing the need to re-enter their infor­ma­tion. You might also have appoint­ments that you set up from many places in the app that you can view from Events + Appointments.

CATEGORIES FOR EVENTS + APPOINTMENTS

Cat­e­gories are avail­able for use with Events. You can cre­ate, mod­ify, hide, or delete cat­e­gories via Set­tings or directly from a tile for an Event. When a cat­e­gory is deleted, it is com­pletely removed from your app. When a cat­e­gory is hid­den, it no longer appears in the Cat­e­gories tile, but it remains defined, and is still avail­able in the cat­e­gory list when you are defin­ing a new Event. Note that cat­e­gories that are in use or serve as touch­points to another topic can­not be deleted or hid­den. For infor­ma­tion about cre­at­ing cat­e­gories, refer to your help for Com­mon Fea­tures.

ALERTS

Alerts dis­play at the top of the Events + Appoint­ments view for any­thing related to events or appoint­ments that are due within the next five days or cur­rently over­due. For exam­ple, if you’ve set an appoint­ment to go to lunch with friends, it will appear in the Alerts sec­tion when it’s due.

LOCAL NOTIFICATIONS

Local noti­fi­ca­tions will also alert you to events, occa­sions, and appoint­ments (other) depend­ing upon the reminders that you’ve set up in My Set­tings.

EVENT CALENDAR

The Event Cal­en­dar shows a sub­set of items that you would see on “My Cal­en­dar.” It includes Events (Attend­ing and Host­ing), Appoint­ments, Reminders, Occa­sion Reminders, iOS Cal­en­dar Items, and iOS Reminders.

To learn more about using cal­en­dars, refer to My Cal­en­dar.

EVENTS

How to add an Attend­ing Event:

  1. Tap the plus sign in the Events + Appoint­ments view.
  2. Select Attend­ing Event.
  3. To quickly cre­ate an event, type a name that describes the event and a date and then tap Save.
  4. If you want to imme­di­ately add more details to the event, tap Full Details.
  5. Option­ally, set a host by tap­ping Tap to set host and select­ing a host from your con­tacts and tap­ping Save.
  6. You can mod­ify the start date and add an end date by tap­ping the Dates tile and select­ing the dates. Tap Set.
  7. You can select a cat­e­gory, such as “Birth­days,” by tap­ping the Cat­e­gory tile. If the cat­e­gories aren’t appro­pri­ate for the event you can cre­ate a new cat­e­gory by tap­ping the plus sign. Tap Save when you are finished.
  8. If you wish to add con­text tags, tap the Con­text Tags tile, select tag(s), and tap Set. If you wish to cre­ate a new tag, tap New.
  9. If you wish to change the iOS cal­en­dar that this event is asso­ci­ated with (the default is selected), then tap Spec­ify iOS Cal­en­dar and choose a calendar).
  10. Tap Cre­ate and Add More Data to add a loca­tion, and to asso­ciate addi­tional items.
  11. If you wish to add a loca­tion for the event, tap the Loca­tion tile.
  12. If you wish to asso­ciate addi­tional items, tap the plus sign.
  13. Tap Save.

How to add a Host­ing Event:

  1. Tap the plus sign in the Events + Appoint­ments view.
  2. Select Host­ing Event.
  3. To quickly cre­ate an event, type a name that describes the event and a date and then tap Save.
  4. If you want to add more details to the event, tap Full Details.
  5. Option­ally, type a comment.
  6. You can mod­ify the start date and add an end date by tap­ping the Dates tile and select­ing the dates. Tap Set.
  7. You can select a cat­e­gory, such as “Birth­days,” by tap­ping the Cat­e­gory tile. If the cat­e­gories aren’t appro­pri­ate for the event you can cre­ate a new cat­e­gory by tap­ping the plus sign. Tap Save when you are finished.
  8. If you wish to add con­text tags, tap the Con­text Tags tile, select a tag, and tap Set. If you wish to cre­ate a new tag, tap New.
  9. If you wish to change the iOS cal­en­dar that this event is asso­ci­ated with (the default is selected), then tap Spec­ify iOS Cal­en­dar and choose a calendar).
  10. Tap Cre­ate and Add More Data to add invi­tees, add co-hosts, and to asso­ciate addi­tional items.
  11. To add co-hosts for the event, tap the Co-Hosts tile, tap the add icon, select one or more person(s), and tap Save.
  12. To add invi­tees for the event, tap the Invi­tees tile, tap the add icon, select one or more person(s), and tap Save.
  13. If you wish to add a loca­tion for the event, tap the Loca­tion tile.
  14. Tap Save.

When you cre­ate events, it’s easy to com­mu­ni­cate with the co-hosts and invi­tees by fol­low­ing the pro­ce­dure below:

  1. Open the event by tap­ping the Events tile and tap­ping the event.
  2. Tap the Co-hosts or Invi­tees tile and tap the Email icon.
  3. Tap Email All.
  4. Write and send the email (such as an invi­ta­tion or a com­mu­ni­ca­tion regard­ing the meet­ing or party).

When you cre­ate events, you can keep track of the invi­tees who have responded to your invi­ta­tion by fol­low­ing the pro­ce­dure below.

  1. Open the event by tap­ping the Events tile and tap­ping the event.
  2. Tap the Invi­tees tile.
  3. Tap the More icon next to name of the invi­tee. Choose Not responded, Yes, No, or Maybe and add the num­ber of guests. Tap Set. The Invi­tees view keeps a tally of the num­ber of guests who plan to attend.

Note: You can also open the con­tact and con­tact them directly (through social media, SMS, or email) from the Con­tact view.

PRINTING, SHARING, AND DISCUSSING EVENTS

You can print indi­vid­ual events, share events via email or dis­cuss events via social media or SMS. Users who receive an event via email can man­age it in their app.

How to print an event:

  1. Tap the Events tile in the Events + Appoint­ments topic.
  2. Tap the event you wish to print and tap Open.
  3. Tap Actions and then tap Print.
  4. A PDF file is cre­ated and an alert appears ask­ing if you wish to save the doc­u­ment as a local doc­u­ment. If so, tap Yes, oth­er­wise tap No.
  5. Tap the Share icon at the top of the view and then tap Print.
  6. Print the doc­u­ment to the selected printer.

Note: You can also open the PDF doc­u­ment and save it to an online ser­vice, such as Drop­box, by tap­ping the Share icon and choos­ing an online service.

How to share an event via email:

  1. Tap the Events tile in the Events + Appoint­ments topic.
  2. Tap the event you wish to share and tap Open.
  3. Tap Share and then tap Email.
  4. Choose a recip­i­ent and then tap Send to send the email.

How to col­lab­o­rate about an event:

  1. Tap the Events tile in the Events + Appoint­ments topic.
  2. Tap the event you wish to col­lab­o­rate about and tap Open.
  3. Tap Share and then tap Post, Tweet or Text Mes­sage.
  4. A mes­sage dis­play­ing, “I’m plan­ning an event (event name). Any rec­om­men­da­tions?” appears.
  5. Mod­ify the mes­sage as desired and send it.
  6. If you wish to view the replies at a later time, tap View Replies.

PHOTOS

When you cre­ate events, you can asso­ciate a photo icon with the event.

Refer to Pho­tos to learn more about adding photo icons to events.

APPOINTMENTS

How to add an Appointment:

  1. Tap the plus sign in the Events + Appoint­ments view.
  2. Select Appoint­ment.
  3. To quickly cre­ate an appoint­ment, type a name that describes the appoint­ment and a date and then tap Save.
  4. If you want to add more details to the appoint­ment, tap Full Details.
  5. If you wish to change the sta­tus from Con­firmed to Uncon­firmed, Com­pleted, or Can­celed, tap the Sta­tus field.
  6. Option­ally, type a comment.
  7. You can mod­ify the start date and add an end date by tap­ping the Dates tile and select­ing the dates. Tap Set.
  8. If you wish to add con­text tags, tap the Con­text Tags tile, select a tag, and tap Set. If you wish to cre­ate a new tag, tap New.
  9. If you wish to change the iOS cal­en­dar that this appoint­ment is asso­ci­ated with (the default is selected), then tap Spec­ify iOS Cal­en­dar and choose a calendar).
  10. Tap Cre­ate and Add More Data to add more data, such as asso­ci­ated top­ics, asso­ci­ated con­tacts (com­pany or per­son you are meet­ing with), per­sons (peo­ple who are accom­pa­ny­ing you), and location.
  11. To asso­ciate a topic with the appoint­ment, tap the  Asso­ciate tile and select a topic. For exam­ple, you can asso­ciate a ser­vice provider for a com­pany or doctor.
  12. To asso­ciate a con­tact with the appoint­ment, tap the Asso­ci­ated Con­tact tile and select a con­tact (com­pany or per­son you are meet­ing with).
  13. To asso­ciate con­tacts (peo­ple who are accom­pa­ny­ing you) with the appoint­ment, tap the Peo­ple tile, tap the add icon, select one or more person(s), and tap Save.
  14. If you wish to add the Loca­tion, tap the Loca­tion tile.
  15. If you wish to change the iOS cal­en­dar that this appoint­ment is asso­ci­ated with (the default is selected), then tap Spec­ify iOS Cal­en­dar and choose a calendar).
  16. If you wish make this a recur­ring appoint­ment, tap Not set to repeat. See Repeat Sched­ules to learn more.
  17. Tap Save.

When you cre­ate appoint­ments, it’s easy to com­mu­ni­cate with the per­son or com­pany you’re meet­ing with:

  1. Tap the appoint­ment from the cal­en­dar or from the Events + Appoint­ments topic.
  2. Tap Show Asso­ci­ated Con­tact.
  3. Tap Call, Email, Text, Mes­sage, or Tweet.

When you cre­ate appoint­ments, it’s easy to com­mu­ni­cate with the person(s) who are accom­pa­ny­ing you:

  1. Open the appoint­ment by tap­ping the appoint­ment from the cal­en­dar or from the Events + Appoint­ments topic. and tap­ping Open
  2. Tap Per­sons.
  3. Tap the Email icon.

REMINDERS

How to add an Occa­sion Reminder:

You can add a reminder in your LightAr­row app that reminds you of occa­sions such as Valentine’s Day, Anniver­saries, and Birth­days by fol­low­ing the pro­ce­dure below:

  1. In the Events + Appoint­ments view, tap the plus sign and select Occa­sion Reminder.
  2. To quickly cre­ate an occa­sion reminder, type a name that describes the reminder and a date and then tap Save.
  3. If you want to add more details (such as a recur­ring reminder) to the reminder, tap Full Details.
  4. From the Remind field, choose Once or Every Year. Every Year reminds you for the next five years.

How to add an iOS Reminder:

You can add iOS reminders that you can man­age directly through your device’s Reminders app by fol­low­ing the pro­ce­dure below:

  1. In the Events + Appoint­ments view (or through your Quick Add panel), tap the plus sign and select iOS Reminder.
  2. In the New Device Reminder view, select a date and/or date/time to be reminded from the Remind me on field.
  3. Choose whether or not the reminder is completed.
  4. Choose from your list of iOS Reminders from the List field.
  5. Add any notes or descrip­tion of the reminder in the Notes field.
  6. Tap Save.

Learn more about LightAr­row app gen­eral reminders at Reminders.

IOS CALENDAR EVENTS

You can add iOS cal­en­dar events that you can man­age directly through your device’s Cal­en­dar app by fol­low­ing the pro­ce­dure below:

  1. In the Events + Appoint­ments view, tap the plus sign and select iOS Cal­en­dar item.
  2. The stan­dard Apple Add Event win­dow appears where you can add the details of the event.

ASSOCIATING ITEMS WITH EVENTS

The Events + Appoint­ments topic helps you to be more pro­duc­tive by allow­ing you to asso­ciate tasks, shop­ping items, check­lists, appoint­ments, reminders, notes, check­lists, files, book­marks, expenses, and media items to events. For exam­ple, if you’re plan­ning a wed­ding, you might set up appoint­ments with your wed­ding plan­ners and other ser­vice providers and you’ll want to be able to eas­ily see all your appoint­ments asso­ci­ated with the wed­ding in one place. By asso­ci­at­ing appoint­ments with the wed­ding event, you have a cen­tral loca­tion to view these appointments.

How to asso­ciate a task with an event:

You can asso­ciate an event with a task or a task with an event.

Note: Any­where you find a task in the app, you can open it, tap its Asso­ci­ated Topic tile, and select an event that you want to asso­ciate it with.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing task, tap Task and select the task you want to add by tap­ping it.
  5. If you’re adding a new task, tap Task and add a name and due date, and then tap Full Details to add more information.
  6. Com­plete the infor­ma­tion for the task and tap Save.

How to asso­ciate a shop­ping item with an event:

You can cre­ate a shop­ping item Shop­ping + Gifts topic and later asso­ciate it with an event in the Events + Appoint­ments topic (or) you can add a shop­ping item directly in the Events + Appoint­ments topic. For detailed infor­ma­tion about shop­ping items, refer to the Shop­ping + Gifts help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing shop­ping item, tap Shop­ping Item and select the shop­ping item you want to add by tap­ping it.
  5. If you’re adding a new shop­ping item, tap Shop­ping Item and add a name, amount, and due date/time.
  6. Add other optional information.
  7. Tap Save.

How to asso­ciate an appoint­ment with an event:

Cre­at­ing an appoint­ment is a com­mon func­tion that can be cre­ated in many areas of your app. If you wish to add an appoint­ment directly to an event, fol­low the pro­ce­dure below.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing appoint­ment, tap Appoint­ment and select the appoint­ment you want to add by tap­ping it.
  5. If you’re adding a new appoint­ment, tap Appoint­ment and add a name and start date.
  6. Tap Full Details if you wish to add sta­tus, an optional com­ment, full dates, con­text tags, and to choose the iOS cal­en­dar to be asso­ci­ated with the appointment.
  7. Tap the tiles for the details you wish to add and com­plete the nec­es­sary fields.
  8. Com­plete the infor­ma­tion for the appoint­ment and tap Save.

How to asso­ciate a reminder with an event:

Cre­at­ing a reminder is a com­mon func­tion that can be cre­ated in many areas of your app. If you wish to add a reminder directly to an event, fol­low the pro­ce­dure below.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing reminder, tap Reminder and select the reminder you want to add by tap­ping it.
  5. If you’re adding a new reminder, tap Reminder and add a name and due date/time.
  6. If you wish to add con­text tags and select a cal­en­dar for an iOS noti­fi­ca­tion, tap the asso­ci­ated tiles.
  7. Tap Save.

How to asso­ciate a note with an event:

You can cre­ate a note in the Notes + Files, Lists topic and asso­ciate it with an event (or) you can asso­ciate a note to an event directly from the Events + Appoint­ments topic. For detailed infor­ma­tion about notes, refer to the Notes + Files, Lists help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing note, tap Note and select the note you want to add by tap­ping it.
  5. If you’re adding a new note, tap Note and add a name and due date, and then tap Full Details to add more information.
  6. Com­plete the infor­ma­tion for the note and tap Save.

How to asso­ciate a check­list with an event:

You can cre­ate a check­list in the Notes + Files, Lists topic and asso­ciate it with an event in the Events + Appoint­ments topic (or) you can asso­ciate a check­list to an event directly from the Notes + Files, List topic. For detailed infor­ma­tion about check­lists, refer to the Notes + Files, Lists help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing check­list, tap Check­list and select the check­list you want to add by tap­ping it.
  5. If you’re adding a new check­list, tap Check­list and add a name and due date. Option­ally add a comment.
  6. Tap Tap to add Check­list item and add items to the check­list tap­ping Save as you cre­ate each one.
  7. Com­plete the infor­ma­tion for the check­list and tap Save.

How to asso­ciate a file ref­er­ence with an event:

You can cre­ate a file ref­er­ence in the Notes + Files, Lists topic to your local and online files and asso­ciate it with an event (or) you can asso­ciate a file ref­er­ence to an event directly in the Events + Appoint­ments topic. Files can be local or stored online. For detailed infor­ma­tion about cre­at­ing file ref­er­ences, refer to the Notes + Files, Lists help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing file ref­er­ence, tap File and select the file ref­er­ence you want to add by tap­ping it.
  5. If you’re adding a new file ref­er­ence, tap File and select a folder and file.
  6. If you don’t see the file ser­vice you wish to use, you can set it up directly from the result­ing menu by tap­ping New and com­plet­ing the options for the file service.

How to asso­ciate a book­mark with an event:

You can cre­ate a book­mark in the Book­marks + Lock­ers topic and asso­ciate it with an item in the Events + Appoint­ments topic (or) you can asso­ciate a book­mark to a Events + Appoint­ments topic directly from the Events + Appoint­ments topic. For detailed infor­ma­tion about cre­at­ing book­marks, refer to the Book­marks + Lock­ers help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing book­mark, tap Book­mark and select the book­mark you want to add by tap­ping it.
  5. If you’re adding a new book­mark, tap Book­mark and type a URL for a book­mark or search for a book­mark and select it.

How to asso­ciate an expense with an event:

You can cre­ate an expense in the Finances topic and asso­ciate it with an event (or) you can asso­ciate an expense to an event directly from the Events + Appoint­ments topic. For detailed infor­ma­tion about expenses, refer to the Finances help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing expense, tap Expense and select the expense you want to add by tap­ping it.
  5. If you’re adding a new expense, tap Expense and add a name, amount, and due date/time.
  6. Add other optional information.
  7. Tap Save.

How to asso­ciate pho­tos, audio, draw­ings, or video with an event:

You can cre­ate pho­tos, audio, or video within the Media topic (or in some cases directly with your device) and asso­ciate them with an item in Events + Appoint­ments (or) you can asso­ciate a media item with an event directly from the Events + Appoint­ments topic. For detailed infor­ma­tion about cre­at­ing media items, refer to the Media help.

  1. Locate an event by tap­ping the Events tile in the Events + Appoint­ments topic.
  2. After you open it, tap the plus sign at the bot­tom of the view.
  3. Choose Cre­ate New or Choose Exist­ing from the menu depend­ing on your choice.
  4. If you’re choos­ing an exist­ing media item, tap AudioPhotoVideo, or Draw­ing and select the file you want to add.
  5. If you’re adding a new media item, tap AudioPhotoVideo, or Draw­ing and com­plete the nec­es­sary actions.
  6. Save the event.

2 Comments


  1. Melissa Meiselman
    Apr 01, 2014

    I have this app on my IPhone. This is where I put all my appoint­ments. The app on my IPad does not sync the appoint­ments from one device to the other. How can I enable this fea­ture if you have it?


    • Team LightArrow
      Apr 01, 2014

      Hi Melissa,

      Thank you for reach­ing out to us with your question.

      We are more than happy to set up a phone call with you to walk you through­out the sync setup process. If you would like a phone call please email us at “support@lightarrow.com” with a phone num­ber we can reach you at as well as a time that works best for you.

      Best Regards,
      Team LightAr­row
      Austin, Texas

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