WHAT CAN I DO HERE?

The Events + Appointments topic enables you to manage all the information related to events you’re attending and hosting (such as meetings or parties); appointments (items that occur as designated times, such as doctor’s appointment); reminders; occasion reminders; iOS calendar items; and iOS reminders. For example, from this view, if you’re planning a meeting or party you can create an event, choose the invitees for the event, and email the invitees (directly from the view). When you organize an event such as a wedding in your LightArrow app, you can organize items such as bookmarks to wedding planning websites; tasks for things to do related to your wedding; locations related to your appointments; service providers, such as bakers, caterers, and flower shops; and travel related items for your honeymoon. In addition, when party planning, you can mark the invitees who plan to attend and the invitees who have declined the invitation. This is especially useful for weddings and other formal events; for example, if you’ve mailed invitations and you need a way to keep track of the invitees who plan to attend, your app can provide you with this ability.

GLOSSARY OF TERMS

Attending Event: An attending event is an event that you’re attending, such as a wedding, birthday party, open house, meeting, etc. Unlike appointments, events allow associations with other items, such as tasks, checklists, files, etc.

Hosting Event: A hosting event is an event that you’re planning, such as a wedding, birthday party, open house, meeting, etc. Unlike appointments, events allow associations with other items, such as tasks, checklists, files, etc.

Appointment: A doctor’s visit, meeting, lunch meeting, or other lightweight scheduled item.

Reminder: A one-time item to remind you when something is to occur or a time-sensitive item that you need to be reminded of, such as a reminder to call your grandmother or to pick up your spouse’s dry cleaning.

Occasion Reminder: A one-time or yearly item to remind you when something is to occur, such as a festival that you wish to attend.

iOS Calendar Item: Calendar items that are accessed on your iPhone, iPad, or iPod touch. You can view these calendar items directly from this view or on your iOS calendar.

iOS Reminder: Reminders that are accessed on your iPhone, iPad, or iPod touch. You can view these reminders directly from this view.

TOUCHPOINTS

Touchpoints allow relevant information to be shared seamlessly between Events, the People + Services topic, and Travel + Places topics. For example, if you have outings you want to plan as part of a trip you’re taking, you can define this outing directly from within Travel + Places and it will show up as an outing in Events. Or, if a service provider for one of your events already exists in People + Services, you can link to them directly, eliminating the need to re-enter their information. You might also have appointments that you set up from many places in the app that you can view from Events + Appointments.

CATEGORIES FOR EVENTS + APPOINTMENTS

Categories are available for use with Events. You can create, modify, hide, or delete categories via Settings or directly from a tile for an Event. When a category is deleted, it is completely removed from your app. When a category is hidden, it no longer appears in the Categories tile, but it remains defined, and is still available in the category list when you are defining a new Event. Note that categories that are in use or serve as touchpoints to another topic cannot be deleted or hidden. For information about creating categories, refer to your help for Manage Categories.

ALERTS

Alerts display at the top of the Events + Appointments view for anything related to events or appointments that are due within the next five days or currently overdue. For example, if you’ve set an appointment to go to lunch with friends, it will appear in the Alerts section when it’s due.

LOCAL NOTIFICATIONS

Local notifications will also alert you to events, occasions, and appointments (other) depending upon the reminders that you’ve set up in My Settings.

EVENT CALENDAR

The Event Calendar shows a subset of items that you would see on “My Calendar.” It includes Events (Attending and Hosting), Appointments, Reminders, Occasion Reminders, iOS Calendar Items, and iOS Reminders.

To learn more about using calendars, refer to My Calendar.

EVENTS

How to add an Attending Event:

  1. Tap the plus sign in the Events + Appointments view.
  2. Select Attending Event.
  3. To quickly create an event, type a name that describes the event and a date and then tap Save.
  4. If you want to add more details to the event, tap Full Details.
  5. Optionally, type a comment.
  6. You can modify the start date and add an end date by tapping the Dates tile and selecting the dates. Tap Set.
  7. To add co-hosts for the event, tap the Co-Hosts tile, tap the add icon, select one or more person(s), and tap Save.
  8. To add invitees for the event, tap the Invitees tile, tap the add icon, select one or more person(s), and tap Save.
  9. You can select a category, such as “Birthdays,” by tapping the Category tile. If the categories aren’t appropriate for the event you can create a new category by tapping the plus sign. Tap Save when you are finished.
  10. If you wish to add context tags, tap the Context Tags tile, select a tag, and tap Set. If you wish to create a new tag, tap New.
  11. If you wish to change the iOS calendar that this event is associated with (the default is selected), then tap Specify iOS Calendar and choose a calendar.
  12. If you wish to add a location for the event, tap the Location tile.
  13. Tap Save.

How to add a Hosting Event:

  1. Tap the plus sign in the Events + Appointments view.
  2. Select Hosting Event.
  3. To quickly create an event, type a name that describes the event and a date and then tap Save.
  4. If you want to add more details to the event, tap Full Details.
  5. Optionally, type a comment.
  6. You can modify the start date and add an end date by tapping the Dates tile and selecting the dates. Tap Set.
  7. To add co-hosts for the event, tap the Co-Hosts tile, tap the add icon, select one or more person(s), and tap Save.
  8. To add invitees for the event, tap the Invitees tile, tap the add icon, select one or more person(s), and tap Save.
  9. You can select a category, such as “Birthdays,” by tapping the Category tile. If the categories aren’t appropriate for the event, you can create a new category by tapping the plus sign. Tap Save when you are finished.
  10. If you wish to add context tags, tap the Context Tags tile, select a tag, and tap Set. If you wish to create a new tag, tap New.
  11. If you wish to change the iOS calendar that this event is associated with (the default is selected), then tap Specify iOS Calendar and choose a calendar.
  12. If you wish to add a location for the event, tap the Location tile.
  13. Tap Save.

When you create events, it’s easy to communicate with the co-hosts and invitees by following the procedure below:

  1. Open the event by tapping the Events tile and tapping the event.
  2. Tap the Co-hosts or Invitees tile and tap the Email icon.
  3. Tap Email All.
  4. Write and send the email (such as an invitation or a communication regarding the meeting or party).

When you create events, you can keep track of the invitees who have responded to your invitation by following the procedure below:

  1. Open the event by tapping the Events tile and tapping the event.
  2. Tap the Invitees tile.
  3. Tap the More icon next to name of the invitee. Choose Not responded, Yes, No, or Maybe and add the number of guests. Tap Set. The Invitees view keeps a tally of the number of guests who plan to attend.

Note: You can also open the contact(s) and contact them directly (through social media, SMS, or email) from the Invitees or Co-hosts views.

PRINTING, SHARING, AND DISCUSSING EVENTS

You can print individual events, share events via email or discuss events via social media or SMS. Users who receive an event via email can manage it in their LightArrow app.

How to print an event:

  1. Tap the Events tile in the Events + Appointments topic.
  2. Tap the event you wish to print and tap Open.
  3. Tap Actions and then tap Print.
  4. A PDF file is created and an alert appears asking if you wish to save the document as a local document. If so, tap Yes, otherwise tap No.
  5. Tap the Share icon at the top of the view and then tap Print.
  6. Print the document to the selected printer.

Note: You can also open the PDF document and save it to an online service, such as Dropbox, by tapping the Share icon and choosing an online service.

How to share an event via email:

  1. Tap the Events tile in the Events + Appointments topic.
  2. Tap the event you wish to share and tap Open.
  3. Tap Share and then tap Email.
  4. Choose a recipient and then tap Send to send the email.

How to collaborate about an event:

  1. Tap the Events tile in the Events + Appointments topic.
  2. Tap the event you wish to collaborate about and tap Open.
  3. Tap Share and then tap Post, Tweet or Text Message.
  4. A message displaying, “I’m planning an event (event name). Any recommendations?” appears.
  5. Modify the message as desired and send it.
  6. If you wish to view the replies at a later time, tap View Replies.

PHOTOS

When you create events, you can associate a photo icon with the event.

Refer to Photos to learn more about adding photo icons to events.

APPOINTMENTS

How to add an Appointment:

  1. Tap the plus sign in the Events + Appointments view.
  2. Select Appointment.
  3. To quickly create an appointment, type a name that describes the appointment and a date, and then tap Save.
  4. If you want to add more details to the appointment, tap Full Details.
  5. Optionally, type a comment.
  6. You can modify the start date and add an end date by tapping the Dates tile and selecting the dates. Tap Set.
  7. To add invitees for the appointment, tap the Invitees tile, tap the add icon, select one or more person(s), and tap Save.
  8. If you wish to add context tags, tap the Context Tags tile, select a tag, and tap Set. If you wish to create a new tag, tap New.
  9. To associate a topic with the appointment, tap the Associate Topic tile and select a topic. For example, you can associate a service provider for a company or doctor.
  10. To associate a contact with the appointment, tap the Associated Contact tile and select a contact (company or person you are meeting with).
  11. If you wish to add the Location, tap the Location tile.
  12. If you wish to change the iOS calendar that this appointment is associated with (the default is selected), then tap Specify iOS Calendar and choose a calendar).
  13. If you wish make this a recurring appointment, tap Not set to repeat. See Repeat Schedules to learn more.
  14. Tap Save.

When you create appointments, it’s easy to communicate with the person(s) you’re meeting with:

  1. Tap the appointment from the calendar or from the Events + Appointments topic.
  2. Tap the Invitees or Associated Contact tiles. For Associated Contacts, tap Show Association.
  3. For contacts, tap Call, Email, Text, Message, or Tweet.
  4. For invitees, tap the Email icon and select Email All.

REMINDERS

How to add an Occasion Reminder:

You can add a reminder in your LightArrow app that reminds you of occasions such as Valentine’s Day, Anniversaries, and Birthdays by following the procedure below:

  1. In the Events + Appointments view, tap the plus sign and select Occasion Reminder.
  2. To quickly create an occasion reminder, type a name that describes the reminder and a date and then tap Save.
  3. If you want to add more details (such as a recurring reminder) to the reminder, tap Full Details.
  4. From the Remind field, choose Once or Every Year. Every Year reminds you for the next five years.

How to add an iOS Reminder:

You can add iOS reminders that you can manage directly through your device’s Reminders app by following the procedure below:

  1. In the Events + Appointments view (or through your Quick Add panel), tap the plus sign and select iOS Reminder.
  2. In the New Device Reminder view, select a date and/or date/time to be reminded from the Remind me on field.
  3. Choose whether or not the reminder is completed.
  4. Choose from your list of iOS Reminders from the List field.
  5. Add any notes or description of the reminder in the Notes field.
  6. Tap Save.

Learn more about LightArrow app general reminders at Reminders.

IOS CALENDAR EVENTS

You can add iOS calendar events in your LightArrow app that you can manage directly through an external calendar application or iOS calendar. If you use this feature, any invitees will automatically receive an invitation via email.

  1. In the Events + Appointments view, tap the plus sign and select iOS Calendar item.
  2. The standard Apple Add Event window appears where you can add the details and invitees for the event.

ASSOCIATING ITEMS WITH EVENTS

The Events + Appointments topic helps you to be more productive by allowing you to associate tasks, shopping items, checklists, appointments, reminders, notes, checklists, files, bookmarks, expenses, and media items to events. For example, if you’re planning a wedding, you might set up appointments with your wedding planners and other service providers and you’ll want to be able to easily see all your appointments associated with the wedding in one place. By associating appointments with the wedding event, you have a central location to view these appointments.

How to associate a task with an event:

You can associate an event with a task or a task with an event.

Note: Anywhere you find a task in the app, you can open it, tap its Associated Topic tile, and select an event that you want to associate it with.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing task, tap Task and select the task you want to add by tapping it.
  5. If you’re adding a new task, tap Task and add a name and due date, and then tap Full Details to add more information.
  6. Complete the information for the task and tap Save.

How to associate a shopping item with an event:

You can create a shopping item Shopping + Gifts topic and later associate it with an event in the Events + Appointments topic (or) you can add a shopping item directly in the Events + Appointments topic. For detailed information about shopping items, refer to the Shopping + Gifts help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing shopping item, tap Shopping Item and select the shopping item you want to add by tapping it.
  5. If you’re adding a new shopping item, tap Shopping Item and add a name, amount, and due date/time.
  6. Add other optional information.
  7. Tap Save.

How to associate an appointment with an event:

Creating an appointment is a common function that can be created in many areas of your app. If you wish to add an appointment directly to an event, follow the procedure below.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing appointment, tap Appointment and select the appointment you want to add by tapping it.
  5. If you’re adding a new appointment, tap Appointment and add a name and start date.
  6. Tap Full Details if you wish to add full dates, invitees, context tags, associated topics, location, and to choose the iOS calendar to be associated with the appointment.
  7. Tap the tiles for the details you wish to add and complete the necessary fields.
  8. Complete the information for the appointment and tap Save.

How to associate a reminder with an event:

Creating a reminder is a common function that can be created in many areas of your app. If you wish to add a reminder directly to an event, follow the procedure below.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing reminder, tap Reminder and select the reminder you want to add by tapping it.
  5. If you’re adding a new reminder, tap Reminder and add a name and due date/time.
  6. If you wish to add context tags and select a calendar for an iOS notification, tap the associated tiles.
  7. Tap Save.

How to associate a note with an event:

You can create a note in the Notes + Files, Lists topic and associate it with an event (or) you can associate a note to an event directly from the Events + Appointments topic. For detailed information about notes, refer to the Notes + Files, Lists help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing note, tap Note and select the note you want to add by tapping it.
  5. If you’re adding a new note, tap Note and add a name and due date, and then tap Full Details to add more information.
  6. Complete the information for the note and tap Save.

How to associate a checklist with an event:

You can create a checklist in the Notes + Files, Lists topic and associate it with an event in the Events + Appointments topic (or) you can associate a checklist to an event directly from the Notes + Files, List topic. For detailed information about checklists, refer to the Notes + Files, Lists help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing checklist, tap Checklist and select the checklist you want to add by tapping it.
  5. If you’re adding a new checklist, tap Checklist and add a name and due date. Optionally add a comment.
  6. Tap Tap to add Checklist item and add items to the checklist tapping Save as you create each one.
  7. Complete the information for the checklist and tap Save.

How to associate a file reference with an event:

You can create a file reference in the Notes + Files, Lists topic to your local and online files and associate it with an event (or) you can associate a file reference to an event directly in the Events + Appointments topic. Files can be local or stored online. For detailed information about creating file references, refer to the Notes + Files, Lists help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing file reference, tap File and select the file reference you want to add by tapping it.
  5. If you’re adding a new file reference, tap File and select a folder and file.
  6. If you don’t see the file service you wish to use, you can set it up directly from the resulting menu by tapping New and completing the options for the file service.

How to associate a bookmark with an event:

You can create a bookmark in the Bookmarks + Lockers topic and associate it with an item in the Events + Appointments topic (or) you can associate a bookmark to a Events + Appointments topic directly from the Events + Appointments topic. For detailed information about creating bookmarks, refer to the Bookmarks + Lockers help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing bookmark, tap Bookmark and select the bookmark you want to add by tapping it.
  5. If you’re adding a new bookmark, tap Bookmark and type a URL for a bookmark or search for a bookmark and select it.

How to associate an expense with an event:

You can create an expense in the Finances topic and associate it with an event (or) you can associate an expense to an event directly from the Events + Appointments topic. For detailed information about expenses, refer to the Finances help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing expense, tap Expense and select the expense you want to add by tapping it.
  5. If you’re adding a new expense, tap Expense and add a name, amount, and due date/time.
  6. Add other optional information.
  7. Tap Save.

How to associate photos, audio, drawings, or video with an event:

You can create photos, audio, or video within the Media topic (or in some cases directly with your device) and associate them with an item in Events + Appointments (or) you can associate a media item with an event directly from the Events + Appointments topic. For detailed information about creating media items, refer to the Media help.

  1. Locate an event by tapping the Events tile in the Events + Appointments topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing media item, tap AudioPhotoVideo, or Drawing and select the file you want to add.
  5. If you’re adding a new media item, tap AudioPhotoVideo, or Drawing and complete the necessary actions.
  6. Save the event.