WHAT CAN I DO HERE?

The Finances topic enables you to quickly and easily manage financial information, such as accounts, bill payments, expenses, charitable donations, investments, assets, and financial documents. In this view you can set up your bank accounts with balances, and manage expenses and payments which debit and credit those bank accounts (Note: they are not linked to your actual bank accounts online). You can also set up repeat schedules for recurring payments. In this view, you can manage your charitable donations, which includes recipients, amounts, and due dates. In addition, for Financial Assets, you can add other items; for example, if you own stock, you might link a bookmark to NASDAQ to stay on top of it. Automatic reminders are available through integration with your device’s calendar to ensure you never miss a payment, expense, donation, or other financial item that’s due.

GLOSSARY OF TERMS

All Accounts: All the bank and cash accounts that are defined.

Banks: The banks that you use. Touchpoint to the Bank subcategory of the Finance + Legal category in the People + Services topic.

Service Payment Templates: Forms for payments to services.

Other Payment Templates: Forms for payments to individuals and other non-services.

Payment: A payment is either for a service (lawn care, for example) or to a person (other payment). Payments are independent of topic items, such as projects, trips, events, etc.

Expense: An expense is something you can add to “topic items” (projects, trips, events, etc.). It is not necessary to associate an expense with a topic item.

Charitable Donations: Donations to charities.

Financial Assets: Assets that you own such as stocks, bonds, IRA’s etc. Touchpoint to the Financial category in the Home + Assets topic.

Financial Notes: Notes for anything related to your personal or business finances. Touchpoint to the Financial category in the Notes + Files, Lists topic.

TOUCHPOINTS

Touchpoints allow relevant information to be shared seamlessly between Finances and other topics. The Finances topic includes touchpoints to the People + Services, Notes + Files, Lists,  and Home + Assets topics. For example, within the Finances topic, you could identify bill payments for services that you have defined in People + Services. Or, if you have investments defined in Home + Assets, investment details are available directly within Finances to give you a complete view of your financial health. Or, if you have financial information defined in Notes + Files, such as copies of insurance policies or bookmarks to investing web sites, that information is available directly within Finances.

CATEGORIES FOR FINANCES

Categories are available for use with Finances. You can create, modify, hide, or delete categories via Settings or directly from a tile for an expense, payment, donation, or asset, or note. When a category is deleted, it is completely removed from your app. When a category is hidden, it no longer appears in the Categories tile, but it remains defined, and is still available in the category list when you are defining a new expense, payment, donation, or asset, or note. Note that categories that are in use or serve as touchpoints to another topic cannot be deleted or hidden. For information about creating categories, refer to your help for Manage Categories.

ALERTS

Any expense-related item that’s open and due in the future for five days appears in the Alerts section of the Finances view.

EXPENSES (NEW EXPENSE / EXPENSES VIEW)

Expenses are any expenditures that are necessary in your life. For example, you might set up an education expense for tuition that’s due for a class on a designated date. In fact, you can associate the expense directly with that class so you’re able to keep better track of your education expenses.

In your LightArrow app, you can associate several types of items to expenses in order to efficiently plan, and to organize in a way that you can easily find the information that you need. For example, you can associate audio, photos, videos, and drawings to expenses.

How to group expenses:

There is one selector at the top-left of the Expenses view. It allows you to group by all expenses or to group by starting date, last updated, or context tag.

  1. In the Finances view, tap the selector at the top-left of the view.
  2. From the selector, choose Show All, Starts, Last Updated, or Context Tags. The app remembers the previous selection.

CREATING EXPENSES

How to create a new expense:

  1. In the Finances view, tap the plus sign and choose Expense.
  2. In the New Expense view, type a name and comment.
  3. Enter an amount for the expense by entering it into the Amount field.
  4. Select the source (account) that the expense will be debited from in the Source field. The app makes the adjustment to the balance of the designated account.
  5. Select a date and/or time that the expense is due from the Time field.
  6. If someone, besides you, is paying for the expense, select the person from your contacts by tapping the Paid By tile. Select a contact, and then tap  Save.
  7. If you wish to categorize the expense, choose a category by tapping the Categories tile. Tap the category and then tap Save.
  8. To add context tags, tap the Context tags tile (select an existing tag or create a new one by tapping New.) Tap Set to set the context tag.
  9. To add additional data, such as Participants, Associated Topic and an Associated Contact, tap Create and Add More Data.
  10. If others are participating in the expense, tap the Participants tile, and then select contacts from the Participants view by tapping the add selector. Choose the participants and then tap Save and return to the new Expense view. (Note: you can email all of them from this view).
  11. To include an associated topic for the expense, such as a travel expense, choose the topic item from the Associated Topic tile. Go back to the New Expense View when you are finished.
  12. To associate one contact with this expense, choose the contact by tapping the Contacts tile, selecting a contact, and tapping Save.
  13. Tap Save.

MODIFYING EXPENSES

How to modify an expense:

  1. Tap the Expenses tile in the Finances topic.
  2. Tap the expense you wish to modify and then tap Open.
  3. Modify the items as directed.
  4. Tap Save.

DELETING EXPENSES

How to delete a expense:

  1. Tap the Expenses tile in the Finances topic.
  2. Tap the expense you wish to delete to expand the row, and then tap Delete.

CREATING PAYMENTS (BILLS) AND SERVICE PAYMENT TEMPLATES

Payments with Service Payment Templates are suitable for recurring payments for services such as lawn care, housekeeping, contractors, or other service providers.

Refer to Service Payment Templates for information about creating bills/payments.

CREATING ACCOUNTS

You can create accounts in your LightArrow app and take note of the balance. You can record your transactions in your LightArrow app to keep track of expenditures. They are not associated with your actual online accounts. They’re another way to balance your expenses without using an online service.

How to add accounts:

  1. In the Finances topic, tap the All Accounts tile.
  2. Tap the plus sign.
  3. Type a name for the account in the Name field.
  4. In the Amount field, type the initial balance of the account.
  5. Enter the date of the initial balance in the As of Date Field.
  6. In the Bank field, choose the Bank account the account is associated with (or choose cash if cash is to be recorded).
  7. If you chose a bank account, continue by completing the fields below. Otherwise, tap Save.
  8. Type your Account number in the Acct. Number field.
  9. From the Category field choose the type of account, such as Debit Card, Credit Card, Etc. (or create a new type by tapping New).
  10. Choose whether the account is Active or not.
  11. If the account has an expiration date, choose by tapping the Expires field.
  12. If you wish to record a security code, you can type it in the Security Code field. When you wish to view this code at a later time, tap the lock icon at the bottom of the view and enter your PIN, which you set up in Secure Your Data.
  13. If the account has a PIN, you can type it in the PIN field. When you wish to view this code at a later time, tap the lock icon at the bottom of the view and enter your PIN, which you set up in Secure Your Data.
  14. Note: After you save the account, if you wish to view all your transactions for this account, you can tap Transactions.
  15. Tap Save.

MODIFYING ACCOUNTS

How to modify an account:

  1. Tap the All Accounts tile in the Finances topic.
  2. Tap the account you wish to modify and then tap Open.
  3. Modify the items as directed.
  4. Tap Save.

DELETING ACCOUNTS

How to delete an account:

  1. Tap the Accounts tile in the Finances topic.
  2. Tap the account you wish to delete to expand the row, and then tap Delete.

WORKING WITH TRANSACTIONS (TRANSACTIONS VIEW)

MODIFYING AND VIEWING ALL TRANSACTIONS

The Transactions view provides you with a list of all expenses, deposits, transfers and bill payments for a chosen account. It also shows you your Initial/Adjusted Balance, as well as your current balance of your account. In addition, you can perform the following actions:

  • Deposits
  • Payments or Withdrawals
  • Deposits from Persons
  • Payments to Persons
  • Deposits from Service Providers
  • Payments to Service Providers
  • Transfers from across accounts
  • Transfer to other accounts

How to view and modify transactions (access the Transactions view):

  1. In the Finances topic, tap the All Accounts tile.
  2. Tap an account listed in the All Accounts view.
  3. When the cell expands, tap Transactions.

How to record a new deposit:

  1. In the Transactions view, tap the plus sign and tap Deposit.
  2. In the New Transaction view, from the From field, type where or who the deposit came from.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a reference number in the Number field.
  6. Tap Save.

How to record a new payment or withdrawal:

  1. In the Transactions view, tap the plus sign and tap Payment or Withdrawal.
  2. In the New Transaction view, from the To field, type where or who the payment or withdrawal is for.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a reference number in the Number field.
  6. Tap Save.

How to record a new deposit from a person:

  1. In the Transactions view, tap the plus sign and tap Deposit from Person.
  2. In the New Transaction view, tap the Person field, and select a contact from your contacts.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

How to record a new payment to a person:

  1. In the Transactions view, tap the plus sign and tap Payment to Person.
  2. In the New Transaction view, tap the Person field, and select a contact from your contacts.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

How to record a new deposit from a Service Provider:

  1. In the Transactions view, tap the plus sign and tap Deposit from Service Provider.
  2. In the New Transaction view, from the Provider field, choose the service provider when the Select Service Provider view appears. Tap Save.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

How to record a new payment to a Service Provider:

  1. In the Transactions view, tap the plus sign and tap Payment from Service Provider.
  2. In the New Transaction view, from the Provider field, choose the service provider when the Select Service Provider view appears. Tap Save.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

How to transfer from other accounts:

  1. In the Transactions view, tap the plus sign and tap Transfer from Other Account.
  2. In the New Transaction view, from the Account field, choose the account.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

How to transfer to other accounts:

  1. In the Transactions view, tap the plus sign and tap Transfer to Other Account.
  2. In the New Transaction view, from the Account field, choose the account.
  3. From the Date field, select a date.
  4. Enter the amount in the Amount field.
  5. Optionally, enter a memo in the Memo field.
  6. Optionally, enter a reference number in the Number field.
  7. Tap Save.

BANKS (SERVICE PROVIDERS)

In your LightArrow app, Banks are service providers, which are given the category of Bank, by default. When you set up Accounts, as described above, you can assign a Bank to it.

To learn more about creating Banks, refer to Service Providers.

CHARITABLE DONATIONS

In your LightArrow app, you can keep track of the charitable donations that you make. You can set up cash donations or donations for goods.

How to record charitable donations:

  1. In the Finances topic, tap the Charitable Donations tile and tap the plus sign.
  2. Tap the Recipient field, and choose a contact from the Contacts view for the donation. Tap Save.
  3. Add an optional comment.
  4. If you wish, type the estimated spend for the donation in the Estimated Spend field.
  5. If you wish, select a due date for the donation from the Due Date field.
  6. You can assign context tags to donations. To add context tags, tap the Context tags tile (select an existing tag or create a new one by tapping New.)
  7. If you’re planning to donate goods, tap Create and Add More Data to add shopping items or other associated data, such as tasks or files.
  8. Tap Save.

MODIFYING DONATIONS

How to modify a donation:

  1. Tap the Charitable Donations tile.
  2. Tap the donation you wish to modify and then tap Open.
  3. Note: if you wish to add shopping items to the donation, tap Shopping Items.
  4. Modify the items as directed.
  5. Tap Save.

DELETING DONATIONS

How to delete a donation:

  1. Tap the Charitable Donations tile in the Finances topic..
  2. Tap the donation you wish to delete.
  3. When the row expands, tap Delete.

FINANCIAL ASSETS

In your LightArrow app, an asset is a resource with monetary value that an individual or business owns or controls, or leases. With assets, you can manage the manufacturer, model, SKU, serial number, or VIN#. In addition, you can manage the seller, purchase information (date, cost and current value), location and context tags.

To learn more about creating Assets, refer to Assets.

FINANCIAL NOTES

In your LightArrow app, you can create notes for supporting information about your finances. These notes take the category of Financial, by default.

To learn more about creating Notes, refer to Notes.

ASSOCIATING ITEMS WITH EXPENSES AND CHARITABLE DONATIONS

The Finances topic helps you to be more productive by allowing you to associate media items to Expenses, and to associate tasks, appointments, reminders, checklists, and media items to Charitable Donations. For example, if you’re making charitable donations to an organization, you can scan the receipt, store it by using an online cloud service, and associate it with donation in your LightArrow app. By associating these receipts with the donation, you have a central location to find these receipts when you’re filing your taxes.

How to associate a task with a donation:

You can associate a donation with a task or a task with a donation.

Note: Anywhere you find a task in the app, you can open it, tap its Associated Topic tile, and select a donation that you want to associate it with.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open the donation, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing task, tap Task and select the task you want to add by tapping it.
  5. If you’re adding a new task, tap Task and add a name and due date, and then tap Full Details to add more information.
  6. Complete the information for the task and tap Save.

How to associate a checklist with a donation:

You can create a checklist in the Notes + Files, Lists topic and associate it with a donation in the Finances topic (or) you can associate a checklist with a donation directly from the Notes + Files, List topic. For detailed information about checklists, refer to the Notes + Files, Lists help.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing checklist, tap Checklist and select the checklist you want to add by tapping it.
  5. If you’re adding a new checklist, tap Checklist and add a name and due date. Optionally add a comment.
  6. Tap Tap to add Checklist item and add items to the checklist tapping Save as you create each one.
  7. Complete the information for the checklist and tap Save.

How to associate an appointment with a donation:

Creating an appointment is a common function that can be created in many areas of your app. If you wish to add an appointment directly to a donation, follow the procedure below.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing appointment, tap Appointment and select the appointment you want to add by tapping it.
  5. If you’re adding a new appointment, tap Appointment and add a name and start date.
  6. Tap Full Details if you wish to add full dates, invitees, context tags, associated topics, location, and to choose the iOS calendar to be associated with the appointment.
  7. Tap the tiles for the details you wish to add and complete the necessary fields.
  8. Complete the information for the appointment and tap Save.

How to associate a reminder with a donation:

Creating a reminder is a common function that can be created in many areas of your app. If you wish to add a reminder directly to a donation, follow the procedure below.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing reminder, tap Reminder and select the reminder you want to add by tapping it.
  5. If you’re adding a new reminder, tap Reminder and add a name and due date/time.
  6. If you wish to add context tags and select a calendar for an iOS notification, tap the associated tiles.
  7. Tap Save.

How to associate a bookmark with a donation:

You can create a bookmark in the Bookmarks + Lockers topic and associate it with an item in the Finances topic (or) you can associate a bookmark to a Finances topic directly from the Finances topic. For detailed information about creating bookmarks, refer to the Bookmarks + Lockers help.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing bookmark, tap Bookmark and select the bookmark you want to add by tapping it.
  5. If you’re adding a new bookmark, tap Bookmark and type a URL for a bookmark or search for a bookmark and select it.

How to associate a file reference with a donation:

You can create a file reference in the Notes + Files, Lists topic to your local and online files and associate it with a donation (or) you can associate a file reference to a donation directly in the Finances topic. Files can be local or stored online. For detailed information about creating file references, refer to the Notes + Files, Lists help.

  1. Locate a donation by tapping the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing file reference, tap File and select the file reference you want to add by tapping it.
  5. If you’re adding a new file reference, tap File and select a folder and file.
  6. If you don’t see the file service you wish to use, you can set it up directly from the resulting menu by tapping New and completing the options for the file service.

How to associate photos, audio, drawings, or video with a an expense or donation:

You can create photos, audio, or video within the Media topic (or in some cases directly with your device) and associate them with an item in the Finances topic (or) you can associate a media item with an expense or donation directly from the Finances topic. For detailed information about creating media items, refer to the Media help.

  1. Locate an expense or charitable donation by tapping the Expenses tile or the Charitable Donations tile in the Finances topic.
  2. After you open it, tap the plus sign at the bottom of the view.
  3. Choose Create New or Choose Existing from the menu depending on your choice.
  4. If you’re choosing an existing media item, tap AudioPhotoVideo, or Drawing and select the file you want to add.
  5. If you’re adding a new media item, tap AudioPhotoVideo, or Drawing and complete the necessary actions.
  6. Save the expense or donation.